Jobs at The Nigeria Climate Innovation Center (NCIC)

Location: Ajah, Lagos
Department: Corporate Services Function
Reports to: Chief Executive
Manages: Office Assistants
Contract Type: Six months to Full time permanent contract
Probation period: Six months during which notice period is one month on either side

Program Summary

• The NCIC aims to spark the next wave of clean technology innovation in Nigeria and catalyze new solutions that promote Nigeria’s private sector growth while achieving sustainable development objectives. By working together with the private sector in Nigeria, the NCIC will target opportunities to expand the country’s agriculture, energy, transport, health, and water infrastructure to serve the needs of the growing population while improving living standards.
• The success of these private enterprises in sustainably achieving their objectives will depend on among other factors; the skills and knowledge gained in running profitable. It is on this basis that NCIC seeks to support its clients in building their capacities through financial management and human resource management training.

Role Purpose/ Impact

• Administration, Communications, Coordinator, Executive Management , Project Management ,Public Relations , Secretary

Corporate Services Function:

• Ensuring CEO organisational effectiveness by providing high level assistance in all operational functions

Key Accountabilities:

• Report to the CEO Correspondence and Document
• Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO’ signature
• Sort and distribute the CEO’s mails and memos
• Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary meeting management
• Prepare and arrange the collation & biding of documents for presentations as directed
• Ensure all documentation is appropriately filed for ease of reference and efficient retrieval Calendar Management

Responsibilities by Function

• Take and distribute Minutes of Meetings when required Administration
• Answer telephone calls directed to the CEO’s Office and take messages
• Answer all enquiries efficiently and effectively
• Provide support to the officers responsible regarding the organization and coordination of internal/external meetings or events
• Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives
• Customer Responsiveness
• Courtesy in dealing with internal staff, external customers and vendors
• Expense Management Oversee day to day processing of requests from the CEO office
• Work with CEO on budgetary elements of administration
• Maintain archival and financial administrative file

Operational Effectiveness:

• Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures Decision Making/Problem Solving
• Quick understanding of most relevant problems and the ability to proffer timely, practical decisions in Housekeeping
• Ensure efficient use and management of the Reception & Reception Corner and Conference Room
• Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family/friends’ birthday & other celebration notifications, reminders and co-ordination of family events, etc.)
• Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office needs

Organisational Leadership:

• Contribute to short & long-term organisational operation goals in support of the NCIC

Qualifications and Competencies

• Bachelor's degree in Law or any field with at least 2 years of proven experience providing executive support in a structured organization
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
• Understanding business functions and metrics within the Organization
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to work within a team as well as alone with little or no supervision
• High level of personal effectiveness
• Excellent customer service and interpersonal skills
• A professional and confident manner
• Committed and professional in attitude
• Ability to adapt to and manage change
• Ability to treat others with respect
• Upholding quality and continuous improvement.

Remuneration Package
Not-for-Profit related.

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Location: Ajah, Lagos
Department: Client Service Unit
Reports to: Operations Manager
Manages: Venture development support
Contract Type: Six months to Full time permanent contract
Probation period: Six months during which notice period is one month on either side

Function

• Ensuring organisational effectiveness by providing growth support to business incubation and acceleration functions

Main Tasks

• Main tasks will include performing detailed requirements analysis, documenting processes, and venture development support.
• To succeed in this role you should have a natural analytical way of thinking and be able to explain difficult concepts to non-technical users.

Business Analyst Responsibilities

• Evaluating business processes, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions.
• Leading ongoing reviews of business processes and developing optimization strategies.
• Staying up-to-date on the latest process and IT advancements to automate and modernize startup operational systems.
• Conducting meetings and presentations to share ideas and findings towards startup growth.
• Performing requirements analysis, documenting and communicating the results of your efforts.
• Effectively communicating your insights and plans to cross-functional team members and management.
• Gathering critical information from meetings with various stakeholders and producing useful reports.
• Working closely with clients, technicians, and managerial staff.
• Providing leadership, training, coaching, and guidance support to startups and businesses in the NCIC.
• Allocating resources and maintaining cost efficiency.
• Ensuring solutions meet business needs and requirements.
• Managing projects, developing project plans, and monitoring performance.
• Updating, implementing and maintaining procedures.
• Prioritizing initiatives based on business needs and requirements.
• Serving as a liaison between ventures and NCIC incubation team (including Mentors, facilitators and coaches).
• Managing competing resources and priorities.
• Monitoring deliverables and ensuring timely completion of projects.

Business Analyst Requirements

• A Bachelor's degree in Business or any field or an MBA (added advantange).
• A minimum of 3 years experience in business analysis or a related field in startup management.
• Exceptional analytical and conceptual thinking skills towards innovation entrepreneurs needs.
• The ability to manage innovation driven entrepreneurs to determine acceptable solutions.
• Advanced technical skills.
• Excellent documentation skills and experience creating detailed reports and giving presentations.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• A track record of following through on tasks.
• Excellent planning, organizational, and time management skills.
• Experience leading and developing top performing teams in startup related programs.
• A history of leading and supporting successful startup development projects.

Remuneration Package
NGN 1.8 million p/a

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Location: Ajah, Lagos

Department: Finance & Administration Team

• Function: Ensuring organisational effectiveness by providing leadership in financial & operational functions
• Reports to: Chief Executive
• Manages Office: Coordinator Contract Type: Six months to Full time permanent contract
• Probation period: Six months during which notice period is one month on either side

Role Purpose/ Impact
To ensure the smooth and efficient running of the organisation by providing leadership in:

• All financial matters, including budget development, planning & reporting; managing the accounts, payroll and financial reporting of project funded activities and grant giving programmes
• All operational matters, including managing HR requirements and overseeing activities to ensure safe and cost-effective management
• To work as part of the Senior Management Team (SMT) to contribute financial and operational expertise in the development and implementation of organizational strategies, policies, practices, funding proposals and applications
• To interact with the Board of Directors, Finance & Staffing Committees, by providing financial reports and information to ensure sound financial and operational governance
• To work closely with the Stakeholder Management Team to provide financial and operational monitoring and controls on all programmes of work and activities, including producing reports and overseeing analysis of data and budget administration

Key Accountabilities

• Improve operational systems, processes and policies -- specifically, better management reporting, information flow and management, business process and organisational planning
• Manage and increase the effectiveness and efficiency of Support Services (HR and Finance), through improvements to each function as well as coordination and communication between
• operational support and programme development & delivery
• Play a significant role in long-term planning, including an initiative geared toward operational excellence
• Oversee overall financial management, planning, systems and controls
• Management of budget in coordination with the Chief Executive
• Development of individual programme budgets
• Invoicing to funding sources, including calculation of completed units of service
• Payroll management, including tabulation of accrued employee benefits
• Organisation of fiscal documents
• Regular meetings with the Chief Executive around fiscal planning & development
• Servicing of the Finance Committee and Staffing Committee
• Line manage Office Coordinator as head of Finance & Administration Team

Responsibilities by Function
Financial Management, Planning & Analysis:

• Lead annual budgeting and planning process for annual budget with the CEO
• Be responsible for Accounting policy and governance
• Cash flow management and liquidity (specifically relating to Company Finance Policy)
• Develop and manage annual budget
• Lead of production of monthly and quarterly assessments and forecasts of financial performance against budget & cash flow, financial and operational goals
• Develop long-range forecasts and maintain long-range financial plans
• Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems
• Prepare draft audit accounts and be a liaison with the externally appointed auditor
• Prepare monthly and quarterly management accounts for the organisation including reports to the Finance Committee & Staffing Committees and Board
• Service the Finance Committee & Staffing Committee
• Lead on short and long-term financial and managerial reporting
• Oversee day to day processing of accounts
• Reconcile monthly activity, generating year-end reports, and fulfil tax related requirements
• Manage month end and year-end closure procedures
• Provide financial management of all project funded activities and programmes
• Work with CEO on budgetary elements of funding applications and bids
• Maintain archival and financial administrative files
• Manage payroll, pension scheme, employee benefits and organisational insurance
• Manage bank accounts to ensure sufficient liquid funds whilst investing surplus cash
• Ensure that accounting requests are resolved and communicated in a timely manner to internal and external parties
• Act as the Company Secretary, including organising all statutory returns: VAT, PAYE and Companies House reporting (annual return)

Operational Effectiveness:

• Coordinate strategy (on behalf of CEO) to realise ambitions set out in the Corporate Plan
• Oversee management of all operational functions
• Be responsible for HR, increasing effectiveness and efficiency
• Oversee IT & Premises as well as coordination and communication between all operational functions
• Drive initiatives in the management team and organisationally that contribute to long-term operational excellence.

Organisational Leadership:

• Contribute to short & long-term organisational planning and strategy in support of the NCIC

Risk Management:

• Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.
• Oversee organizational insurance policies
• Contribute to the review and update of the Risk Register
• Maintain and review all office policies and procedures, including Health & safety, environmental and ensure compliance with all relevant legislation.

Experience

• At least 3 years in Financial & Operations Management
• Strong background and work in Development Finance with industry standard certifications
• Not-for -profit accounting and annual reporting using industry standard reporting frameworks
• Budget development and oversight
• Project coordination

Personal Competencies:

• Team Player
• Communication (Oral and Written)
• Prioritisation and conflict management
• People management & leadership skills
• Collaboration
• Drive for Success
• Influencing

Technical Competencies:

• Sage (Line 50) and other operational Accounting software
• MS Office; including Outlook, Access, Word & Excel
• Knowledge of VAT, tax and other compliance implications of non and for-profit status.

Remuneration Package
Not-for-Profit related.