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  • Posted: Aug 21, 2017
    Deadline: Aug 26, 2017
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  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    We assist those in urgent need anywhere, anytime, no matter what the conditions, providing lifesaving health care and health care-related emergency services-often within hours. As conditions ease, we work with local leaders to rebuild stronger. In non-emergency settings, our focus is development. Through our training programs, we pass essential skills int...
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    Human Resource and Administrative Officer

    DAMBOA

     (For Nigerian Nationals only)

    JOB SUMMARY
    The Human Resource and Administration Officer reports directly to Senior Human Resource and Administrative Officer. The Human Resource & Admin Officer’s job is to assist to maintain HR programs and policies. The main responsibility of this position is to assist manage recruiting and staffing, performance management, training benefits and compensation administration, organizational development, employee counseling services, administration support to the program.

    MAIN RESPONSIBILITIES

    • Ensuring compliance with Nigerian laws as well as with all IMC compliance and due diligence requirements in the field of Human Resources and Administration
    • Implementing HR programs and policies as needed by the organization.
    • Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concerns.
    • Ensuring smooth on boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
    • Directly supervise HR and Admin Assistants
    • Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
    • Ensuring that administrative procedures are continually updated and implemented to high quality
    • Staff detail upload on Costpoint
    • Provide strategic leadership and technical support in Human Resource and Administration.
    • Assist to develop and streamline HR practices and policies that are aligned to the organization’s strategy.
    • Provide direction to staff recruitment and employment contracts.
    • Maintain and update personnel & Insurance Files.
    • Preparation/processing of the monthly national staff payroll
    • Maintain and track staff leave
    • Oversee the provision of monthly communication tools for all Staff
    • Build, strengthen and share lessons learned with regard to HR best practices.
    • Liaise with Snr HR and Admin Officer to coordinate staff human resource matters
    • Assist in the implementation of employee orientation programs, supervision, and training needs and career development programs.
    • Facilitation of International/National staff movement – support planning and purchasing of air tickets and accommodation
    • In collaboration with line Manager, maintain expatriate legal status in Nigeria – work permits, visas and passes.
    • Ensuring compliance to regulations including personnel policies and records, Employee Laws and Issues.
    • Advocate and promote a healthy, creative and safe work environment
    • Supervise administrative support staff.
    • Other related assignments as assigned by the supervisor. Ensure compliance with  HR policies and the local labor law in all procedures and processes
    •  In collaboration with line Manager, coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on field office level
    • Ensure that staff records are up to date and filed appropriately
    •  Ensure reporting, documenting and payment of staff benefits, so
    •  Ensuring proper preparation of purchase request forms and local purchase orders.
    •  Arranging meetings as tasked and take minutes when required
    •  Maintaining office supplies and coordinating any necessary maintenance as required
    •  Ensure the office is well supplied with stationery and other office essential materials
    •  Providing general administrative support to the team as required
    •  Supervise the storage and issuing of office supplies
    •  Organize equipment as and when required.
    •  Any other task as requested by supervisor

    REQUIRED SKILLS:

    • Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
    • Ability to negotiate contracts.
    • Excellent communicator with ability to speak, write and read the English language.
    • Able to establish and maintain healthy working relationships with people in course of work.

    QUALIFICATION:

    • Degree in Human Resources, Industrial relations, Business Administration or other relevant degree from an accredited university
    •  2 years’ experience in similar role, preferably with a non-government organization.

    Ethical Conduct for IMC Staff
    The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

    Prevention of Sexual Exploitation and Abuse
    Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
    .
    Compliance & Ethics: 

    Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

    Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

    go to method of application »

    Human Resource and Administrative Assistant

    DIKWA

     (For Nigerian Nationals only)

    JOB SUMMARY
    The Human Resource and Administration Assistant reports directly to Human Resource and Administrative Officer. The Human Resource & Administrative Assistant’s job is to perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy assist to maintain HR team in during recruitment process as directed by supervisor

    MAIN RESPONSIBILITIES

    • Clerical duties (photocopying, filing, scanning, binding documents etc.).
    • Perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy
    • Assist the HR and Administrative Officer  in updating the Office Staff list
    • Manage and coordinate all travel arrangements for staff as directed by supervisor.
    • Facilitate timely hotel or guest house booking and arrangement for visiting Staff
    • Advocate and promote a healthy, creative and safe work environment.
    • Ensure proper functioning of the office
    • Overseeing the running of the Guest house and domestic staff.
    • Custodian and distributor of field office assets.
    • Manage and monitor all IMC office and home acquisitions, assets..
    • Ensure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, Internet and other communication function.
    • Distributor of means of communication to all staff
    • Ensure Staff time sheets are submitted on time and transferred to Finance department
    • PR preparation and tracking
    • Monitoring of Expatriate Visa renewals
    • Assisting Supervisor in the smooth boarding and separation process for every employee,
    • ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
    • Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
    • Maintain and update personnel Files.
    • In liaison with the HR and Administrative Officer provide monthly communication tools for all Staff
    • Assist Line Manager in the implementation of employee orientation programs
    • Assist the Line Manager in the facilitation of International/National staff movement support planning and purchasing of air tickets and accommodation
    • In collaboration with line Manager, maintain expatriate legal status in Nigeria work permits, visas and passes.
    • Advocate and promote a healthy, creative and safe work environment
    •  Ensuring proper preparation of purchase request forms and local purchase orders.
    •  Arranging meetings as tasked and take minutes when required.
    •  Assist in the coordination of  any necessary maintenance as required
    •  Ensure the office is well supplied with stationery and other office essential materials
    •  Store and issue of office supplies
    •  Any other task as requested by supervisor
    • REQUIRED SKILLS:
    • Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
    • Ability to negotiate contracts.
    • Excellent communicator with ability to speak, write and read the English language.
    • Able to establish and maintain healthy working relationships with people in course of work.

    QUALIFICATION:

    • Degree in Human Resources, Industrial relations, Business Administration or other relevant Course from an accredited university
    •  At least 1 year’ experience in similar role, preferably with a non-government organization.

    Ethical Conduct for IMC Staff
    The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

    Prevention of Sexual Exploitation and Abuse
    Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
    .
    Compliance & Ethics: 
    Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

    The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

    Only Short-listed candidates will be contacted.

    go to method of application »

    Senior Human Resource and Administrative Officer

    MAIDUGURI

    (For Nigerian Nationals only)

    JOB SUMMARY
    The Senior Human Resource and Administration Officer reports directly to Human Resource and Administrative Manager. The Senior Human Resource & Admin Officer’s job is to assist to maintain HR programs and policies. The main responsibility of this position is to manage recruiting and staffing, performance management, training benefits and compensation administration, organizational development, employee counseling services, administration support to the program.

    MAIN RESPONSIBILITIES

    • Ensuring compliance with Nigerian laws as well as with all IMC compliance and due diligence requirements in the field of Human Resources and Administration
    • Implementing HR programs and policies as needed by the organization.
    • Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concerns.
    • Ensuring smooth on boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
    • Ensure compliance with local labor law
    • Support line Manager in HR processes
    • Directly supervise   HR and Admin Officers and HR and Admin Assistants
    • Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
    • Ensuring that administrative procedures are continually updated and implemented to high quality
    • Maintain expatriate legal status for expatriates visiting Nigeria – work permits, visas and passes
    • Staff detail upload on Costpoint
    • Facilitation of international staff movement – travel and accommodation.
    • Provide strategic leadership and technical support in Human Resource Management and Administration.
    • Assist to develop and streamline HR practices and policies that are aligned to the organization’s strategy.
    • Manage and provide direction to staff recruitment and employment contracts.
    • Maintain and update personnel & Insurance Files.
    • Preparation/processing of the monthly national staff payroll
    • Build, strengthen and share lessons learned with regard to HR best practices.
    • Coordinate staff human resource matters including liaison with FAD and line Manager
    • Assist in the implementation of employee orientation programs, supervision, and training needs and career development programs.
    • Facilitation of International/National staff movement – support planning and purchasing of air tickets.
    • Maintain expatriate legal status in Nigeria – work permits, visas and passes.
    • Maintain Office and Staff Accommodation Leases.
    • Ensuring compliance to regulations including personnel policies and records, Employee Laws and Issues.
    • Advocate and promote a healthy, creative and safe work environment
    • Supervise administrative support staff.
    •  Coordinating Office Supplies and equipments as at when required.
    • Other related assignments as assigned by the supervisor.

    REQUIRED SKILLS:

    • Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
    • Ability to mentor and supervise staff.
    • Ability to negotiate contracts.
    • Excellent communicator with ability to speak, write and read the English language.
    •    Able to establish and maintain healthy working relationships with people in course of work.
    • Ability to work under pressure and in an hard to reach area
    • High standard of ethics and intergrity

    QUALIFICATION:

    • Degree in Human Resources, Industrial relations, Business Administration or other relevant degree from an accredited university
    •  At least 3 years’ experience in similar role, preferably with a non-government organization.

    Ethical Conduct for IMC Staff
    The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

    Prevention of Sexual Exploitation and Abuse
    Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
    .
    Compliance & Ethics: 

    Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

    Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

    Method of Application

    Only Short-listed candidates will be contacted.

    All applications should be addressed to the Human Resource Manager, International Medical Corps via the email:

    imcnigeriavacancy@internationalmedicalcorps.org  

    Candidates MUST state the position and location they are applying for as the subject of their email, application letter and curriculum vitae should be in a single Microsoft Word Document, otherwise applications will not be considered.

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