• Latest Job Openings at Première Urgence Internationale (PUI)

  • Posted on: 26 September, 2016 Deadline: Not Specified
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  • Première Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.

    Today, PU-AMI is intervening in 22 countries to cover the needs of populations affected by conflict, natural disasters or economic crises.

    PUI in Nigeria implements emergency and recovery projects in different sectors.

     

    Logistics Officer – Procurement Assistant

     

    Based in: Maiduguri

    Supervision

    Under the direct supervision of: Logistics Base Manager

    Supervision of  :     /

    Under the overall supervision of:     Field Coordinator

    OVERALL MISSION
    General objective
    The Logistic Assistant is responsible to process purchasing transactions for equipment, materials, supplies, capital goods, and services.
    He/She ensures a proper implementation and good respect of PUI purchase procedures.
    Responsibilities and tasks

    Procurement:

    • Receive and process procurement requests/purchase orders;
    • Seek products that offer good value for money, negotiate the best prices, clarify request where necessary and complete purchase order;
    • Follow-up on order processing to ensure timely deliveries are done;
    • Do quality/quantity control for all supplies ordered and delivered;
    • Ensure good relationships are established with local suppliers;
    • Facilitate proper paper trail and filing of all procurement documents;
    • Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Logistic Base Manager.

    Transportation:

    • Support the Logistic Base Manager and Officer in the organization of a safe first delivery of goods.
    • Support the Logistic Base Manager and Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location.

    Storage

    • Support the Logistic Base Manager and Officer in the overall supervision of stocks;
    • Support the Logistic Base Manager and Officer in a proper management of program stocks.
    • The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

    QUALIFICATIONS
    Mandatory requierements
    Language Skills: Good level in English, (speaking/reading/writing), Hausa and Kanuri.

    Education Degree:  Good knowledge of purchase procedures in general.

    Work experience: Previous relevant experience in a logistic function and preferably in an NGO

    Computer skills: Basic knowledge in Microsoft Office Excel and Word and computer sciences.

    Assets
    Other knowledge: Acquaintance with NGO' rules, procedures and regulations

    Interest:

    • Work in relief
    • Transversal skills
    • Honest and trustworthy
    • Reliable, rigorous and well organized
    • Motivated and dedicated to his/her job
    • Able and willing to learn to extend his/her scope of work
    • Able to manage priorities, take initiatives and work without constant supervision
    • Motivated and dedicated to his/her job


    Please, send your application (Resume and Cover letter)  with the following subject : «Logistics- Procurement Assistant».

    Logistics officer

     

    Based in: Maiduguri
    Supervision

    Under the direct supervision of:Logistics Base Manager

    Supervision of  :     /

    Under the overall supervision of:     Field Coordinator

    OVERALL MISSION
    General objective
    The Logistic Officer supports the Logistic base Manager to ensure that all other departments are fully supported timely and accurately in all type of logistics needs.

    Responsibilities and tasks
    Procurement:
    Second the Logistic base Manager in managing the proper set up / repair/ running of base premises (office / guest house),

    Second the Logistic base Manager in ensuring the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage.

    Fleet Management:

    • Ensure that all vehicles are safe and road-worthy;
    • Ensure that all vehicles have proper on-board vehicle documentation;
    • Daily management of the car availability and vehicle location;
    • Daily schedule the vehicle use to meet programmatic and operational needs;
    • Daily management of the service schedules and maintenance histories
    • Drivers supervisions

    Asset Management:

    • Update and maintain the asset records for all equipment of the office
    • Ensure all the items bought that falls under Asset category according to PUI Policies are properly registered on the Asset Register with all the required information
    • Every month review and physically crosscheck that all the equipment are always available – any loss or damage must be reported.
    • Any Other Logistic Affairs
    • Daily supervision of the security team for the implementation of the security procedures.
    • Perform tasks related to other logistic matter of the Office.
    • The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

    QUALIFICATIONS
    Mandatory requierements

    Language Skills: Fluent in English, (speaking/reading/writing), Hausa and Kanuri.

    Education Degree: Good technical knowledge (electrical and water installations, basic furniture maintenance..)

    Work experience: Previous relevant experience in a logistic function and preferably in an NGO

    Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

    Assets
    Other knowledge: Acquaintance with INGO' rules, procedures and regulations
    Interest: Work in relief

    • Transversal skills
    • Honest and trustworthy
    • Reliable, rigorous and well organized
    • Motivated and dedicated to his/her job
    • Able and willing to learn to extend his/her scope of work
    • Able to manage priorities, take initiatives and work without constant supervision

    Please, send your application (Resume and Cover letter) with the following subject : «Logistics Officer». Please note that only short-listed candidates will be contacted.

    Administrative Assistant - Finance

     

    Based in: Maiduguri
    Supervision

    Under the direct supervision of:        Admin, HR & Finance Base Manager

    Supervision of  :        /

    Under the overall supervision of:      Field Coordinator

    OVERALL MISSION
    General objective
    The Administrative Assistant Finance has to help the Administrative, HR & Finance base manager in all the activities related to finance and cash  management.

    Responsibilities and tasks
    Accounting:

    • Keep and maintain all the accounts records in soft as well as in hard form.
    • Establish, maintain and reconcile the general ledgers
    • Responsible of the dialing routine of the organization with the banks
    • Prepare the first draft of and reconciliation of bank statements
    • Establish and maintain third parties accounts
    • Prepare and submit a first draft of regular accounting reports to the Administrative, HR & Finance base manager
    • Reconcile others services transactions
    • Any other accounting task assign by the supervisor.

    Cash disbursments:
    Processes receipts and invoices
    Issue checks for all accounts due

    Finances:

    • Maintain financial files and records
    • Assist with preparation of the cash flow forecast
    • Prepare the first draft of monthly financial statements balance sheets, income, etc.)
    • Assist with the audits on the field
    • The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

    QUALIFICATIONS
    Mandatory requirements
    Language skills: Fluent in English, Hausa and Kanuri

    Education degree: University degree in Finance, Accounting,

    Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)

    Knowledge & skills: Good analytical and writing skills

    Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

    Other:
    Knowledge of humanitarian actors
    Good management and pedagogical skills

    Assets
    Interest:
    Strong motivation
    Accounting and finance

    Transversal skills:

    • Well organized
    • Ability to take initiative to deal with difficulties encountered in daily work
    • Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
    • Autonomy, neutrality, hard worker
    • Able to manage stress and pressure

    Please, send your application (Resume and Cover letter)  with the following subject : «Administrative Assistant   -Finance. Only short-listed candidates will be contacted.

    Administrative Assistant - Human Resources

     

    Based in: Maiduguri

    Supervision

    Under the direct supervision of: Admin, HR & Finance base Manager

    Supervision of: Housekeeper, cook

    Under the overall supervision of: Field Coordinator

    OVERALL MISSION
    General objective
    The HR Officer is responsible for helping in the Finance & Administrative base Manager in the treatment of the tasks related to the HR, the general administration, the flight management or the liaison with the fiscal and administrative authorities follow directly by the Administrative Department.

    Responsibilities and tasks
    HR administration & follow-up:

    • To prepare and/or gather supporting documents related to the administrative file of each national employee: ID card or other identification document (driving license, voter’s card, etc.) copies, PUI Nigeria administrative information form, certificates, etc.;
    • To prepare working contracts (new recruitments, contract extensions or renewals) and ensure each national employee is aware of contract terms and conditions;
    • To prepare end of contract documents;
    • To forward updates, regarding all national employee and their contract terms (dates, position, monthly allowance);
    • Maintain the employee's personnel file;
    • Updating the HR databases.( New employee - starting/ending date contract);
    • To follow the evaluation/appraisals deadlines and inform the managers accordingly;
    • To record the minutes of meetings when asked by superiors;
    • To manage the housekeeping staff;

    Recruitment:

    • To post the advertisement for the vacancies.
    • Collecting the CVs and sending it to the concerned parties.
    • Preparing a time schedule for the test and interviews
    • Following the test and the interview process
    • To ensure that all the recruitment documents and resumes received are available and archived
    • To prepare the integration of any new employee (contract, ToR, document to bring etc...);

    Payroll:
    To print salary /payment sheets at the end of each month and ensure it is signed by local/field staff.
    Follow up to send and receive the payment sheet from /to the staff in the governments

    General administration

    • To file and archive the general administration documents (renting contracts, MoUs, etc.)
    • Confirm employees attendance at the office through the proper keeping of attendance tracking forms;
    • To be involved in the preparation logistics for travels: booking hotel, air ticket …);
    • Perform others tasks related to the administrative administration of the Office.
    • The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

    QUALIFICATIONS
    Mandatory requirements
    Language skills: Fluent in English, Hausa and Kanuri

    Education degree: University degree in Human Recourses or related field.

    Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)

    Knowledge & skills: Good analytical and writing skills

    Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
                                                                                                              
    Assets
    Interest:
    Strong motivation to help people in needs
    Management/capacity building

    Transversal skills:

    • Well organized
    • Ability to take initiative to deal with difficulties encountered in daily work
    • Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
    • Autonomy, neutrality, hard worker

    Please, send your application (Resume and Cover letter) with the following subject : «Admin- HR». Please note that only short-listed candidates will be contacted.

    Method of Application

    Interested and qualified? Send in your application by clicking the Apply button below

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