Administrative Assistant - Finance at Premiere Urgence Internationale (PUI)

Based in: Maiduguri
Supervision

Under the direct supervision of:        Admin, HR & Finance Base Manager

Supervision of  :        /

Under the overall supervision of:      Field Coordinator

OVERALL MISSION
General objective
The Administrative Assistant Finance has to help the Administrative, HR & Finance base manager in all the activities related to finance and cash  management.

Responsibilities and tasks
Accounting:

• Keep and maintain all the accounts records in soft as well as in hard form.
• Establish, maintain and reconcile the general ledgers
• Responsible of the dialing routine of the organization with the banks
• Prepare the first draft of and reconciliation of bank statements
• Establish and maintain third parties accounts
• Prepare and submit a first draft of regular accounting reports to the Administrative, HR & Finance base manager
• Reconcile others services transactions
• Any other accounting task assign by the supervisor.

Cash disbursments:
Processes receipts and invoices
Issue checks for all accounts due

Finances:

• Maintain financial files and records
• Assist with preparation of the cash flow forecast
• Prepare the first draft of monthly financial statements balance sheets, income, etc.)
• Assist with the audits on the field
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

QUALIFICATIONS
Mandatory requirements
Language skills: Fluent in English, Hausa and Kanuri

Education degree: University degree in Finance, Accounting,

Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)

Knowledge & skills: Good analytical and writing skills

Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Other:
Knowledge of humanitarian actors
Good management and pedagogical skills

Assets
Interest:
Strong motivation
Accounting and finance

Transversal skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure

Please, send your application (Resume and Cover letter)  with the following subject : «Administrative Assistant   -Finance-». Only short-listed candidates will be contacted.