Job Roles at Eta-Zuma Group W/A Limited

About the Role

• The Transport Officer will play a central role in managing and coordinating all light‑vehicle operations within EZM & CC.
• This position requires a highly organized and proactive professional who can ensure efficient vehicle utilization, compliance with safety standards, and smooth day‑to‑day transport operations.
• The ideal candidate will be skilled in record‑keeping, driver supervision, fuel management, and operational planning.

Key Responsibilities

• Oversee the daily operational management of all light vehicles assigned to EZM & CC, ensuring optimal deployment and utilization.
• Maintain an up‑to‑date database of all drivers, including contact information, licensing status, training records, and official trip logs.
• Ensure that pre‑ and post‑mobility checks are conducted for every vehicle, with all inspection reports properly completed and signed by drivers.
• Supervise the fueling process, ensuring authorized fuel usage, monitoring consumption efficiency, and managing fuel top‑up cards for approved vehicles.
• Track and reconcile fuel transactions, and prepare monthly reports on fuel consumption, vehicle usage, work orders, and related documentation.
• Process vehicle requisitions on SAP, handling requests from Heads of Department based on approved travel plans.
• Serve as the primary liaison for drivers regarding vehicle allocation, maintenance needs, and operational concerns.
• Ensure all vehicles comply with internal safety standards and external regulatory requirements, maintaining accurate records of inspections and certifications.
• Coordinate periodic training for drivers on safe vehicle handling, defensive driving, company policies, and emergency procedures.
• Develop and maintain emergency response protocols for vehicle breakdowns, accidents, or other transport‑related incidents, ensuring all drivers are trained accordingly.
• Perform any additional duties assigned by the line manager in support of transport and logistics operations.

Qualifications and Experience

• Bachelor’s degree in Transport Logistics Management, Business Administration, Public Administration, Engineering, or a related field.
• 2–3 years of professional experience in transportation management, logistics coordination, or a similar operational role.
• Strong organizational and communication skills, with the ability to manage multiple tasks and work effectively both independently and within a team.
• Demonstrated problem‑solving ability and attention to detail, particularly in record‑keeping and operational planning.
• Proficiency in SAP or similar enterprise resource planning (ERP) systems is an added advantage.
• Knowledge of vehicle safety standards, fleet management practices, and driver supervision.

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Job Summary

• The Fleet Manager is responsible for overseeing and managing the day-to-day operations of a company’s fleet of vehicles.
• This includes planning, organizing, and controlling all aspects of fleet maintenance, vehicle acquisition, and driver management.
• The Fleet Manager ensures that the fleet is operating efficiently, safely, and cost-effectively.

Key Responsibilities

• Develop and implement a comprehensive fleet management plan.
• Monitor fleet performance and identify areas for improvement.
• Analyze vehicle usage data to optimize fleet size and composition.
• Manage vehicle acquisition, disposal, and replacement processes.
• Oversee vehicle maintenance and repair schedules.
• Ensure adherence to safety standards and regulations.
• Negotiate contracts with service providers and suppliers.
• Manage fleet maintenance budgets.
• Train, and supervise drivers.
• Ensure compliance with driving regulations and company policies.
• Manage driver performance and disciplinary actions.
• Monitor driver hours of service and fatigue management.
• Develop and manage fleet operating budgets.
• Track and analyze fleet costs, including fuel, maintenance, insurance, and depreciation.
• Prepare regular fleet performance reports.
• Ensure compliance with all relevant safety regulations and industry standards.
• Implement safety programs and initiatives.
• Investigate and address safety incidents.

Qualifications and Experience

• Bachelor’s Degree in transportation management, logistics, or a related field.
• Minimum of 5 years of experience in fleet management or a similar role.
• Strong knowledge of fleet management principles, practices, and technologies.
• Proven ability to manage and lead teams.
• Excellent organizational, planning, and problem-solving skills.
• Strong analytical and reporting skills.
• Valid driver’s license.

Required Skills and Competencies:

Technical Skills:

• Proficiency in fleet management software and tools.
• Knowledge of vehicle maintenance and repair procedures.
• Understanding of transportation regulations and industry standards.

Soft Skills:

• Leadership and management skills.
• Communication and interpersonal skills.
• Decision-making and problem-solving skills.
• Negotiation and conflict resolution skills.