Fresh Vacancies at the Olive Prime Psychological Services (TOPS)

Reports to: Admin. and Accounts Manager.

Job Summary

• As the Purchasing Officer the post holder is responsible for managing all purchasing activities;
• S/he will ensure effective purchasing and regular delivery of goods and services needed by the Organization, which includes going to the market for procurement and market survey purposes.

Responsibilities

• Procurement: Process purchase requisitions / orders within purchasing Period.
• Work with the Store Officer to create a re-order level for purchases
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and maintain constructive and cooperative working relationships with colleagues and management

Requirements and Experience

• Bachelor's Degree in Social Science or any related discipline
• Minimum of 2 years’ previous work experience as an Operations and/or Procurement
• officer preferably in a health care sector
• Certifications in HSE or Procurement and Supply Management is desired

Required Skills:

• Outstanding organizational and leadership abilities
• Excellent interpersonal and public speaking skills
• Ability to develop and deliver effective business and operational plans which are financially relevant.
• Proficient in office management software e.g. MS office - Word & Excel
• Strong operational management ability
• A clear focus on results - sets goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

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Reports to: Chief Financial Officer

Principal Duties and Responsibilities

• Responsible for day-to-day finance and accounts operations of Synapse Services, Reconnect HDI and Psych Pharmacy.
• Provide managerial and oversight for all accounting functions.
• Provide accurate, timely periodic financial statements of Synapse Services,
• Reconnect HDI and Psych Pharmacy Services to management.
• Provide direction to all accounting staff under your supervision.
• Provide oversight of assets and finances of Synapse Services, Reconnect HDI and Psych Pharmacy.
• Manages overall responsibility for accounting related information from Synapse
• Service, Reconnect HDI and Psych Pharmacy.
• Oversight include monitoring purchases compared to the budget, accounts payable, general ledger, payroll, and capital expenditures/equipment.
• Reconciliation of all cash accounts and monitoring of cash receipts and disbursements.
• Evaluate performance and professional development of staff.
• Assist in the management of the overall operational, budgetary, and financial responsibilities and activities of Synapse Services, Reconnect HDI and Psych Pharmacy.
• Make business decisions that are financially responsible, accountable, justifiable, and defensible in accordance with organization policies and procedures.
• Handle full spectrum of financial and cost accounting role e.g. AR, AP, GL, forecasting, budgeting etc.
• Supervises end-of-period processes and supports the analysis of the periodical
• business performance, budgets, and forecasts.
• Management and coordination of activities relating to Vendors/Procurement.
• Responsible for timely monthly, separate and consolidated financial statements,
• payments, cash-flow management reporting for submission to management • Establish and maintain systems for cost-sensitivity analysis and early-warning of cost-overruns.
• Work consultatively with the respective departments on cost reduction initiatives.
• Review & approve payment vouchers & journal entries.
• Perform cash flow forecasting, budgeting and working closely with the operations and project teams in analyzing margins, variances and cost analysis.
• Overseeing the Maintenance and reconciliation of Goods Receipts/ Invoice Receipt Account.
• Create and enhance financial policies and procedures across the accounting department as well as the wider Finance department.
• Ensures consistency in procedures and policies across the accounting department and that these policies are appropriately set for the achievement of the business’s overall goals and objectives.
• Leads compliance with the business’s internal corporate framework policies and finance manuals.
• Assist in auditing activities by providing necessary information and preparing requested documentations.
• Monthly evaluating of Unapplied Advance Payment to determine the risk level.
• Monitors expenditures, analyze revenues and determine budget variances.
• Perform month-end accounting activities such as reconciliations and journal entries.
  Develops reports on all accounting related matters inclusive of taxation matters.
• These reports accompany pro-active advice and recommendations on the
  business’s financial approaches from an accounting and taxation perspective. 
• Formulate and oversee the implementation of the company’s accounting policies.
• Ensure completeness and accuracy of the company’s records (e.g. Clients,
  Suppliers, Banks, Employees, Management, Government and its relevant
  agencies etc.).
• Perform any other duty assigned by the Medical Director.

Education, Experience & Skills

• Minimum of HND / B.Sc in Accounting.
• First Degree must be in accounting.
• Certified member of ICAN/ACCA.
• Minimum of 3 - 4years core experience in accounting/management account.
• Excellent strategic planning skills.
• Ability to work independently and highly meticulous.
• Ability to lead and manage a team effectively.
• Good working knowledge of Microsoft Excel.
• Knowledge of Oracle Financials or any other financial software