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As the Personal Assistant, you will be responsible for providing administrative support to the ED.                      

ADMINISTRATIVE DUTIES TO THE ED

• Managing diaries and organising meetings and appointments, often controlling access to the Executive Director.
• Reminding the Executive Director of important tasks and deadlines.
• Liaising with staff, suppliers and clients.
• Miscellaneous tasks to support the Executive Director, which vary according to the sector and to the manager’s remit, e.g. conducting research

COMMUNICATIONS COORDINATION DUTIES

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Organising events and conferences.
• Ensuring organisation work such as, organizing the communication team and task.
• Monitor Communications calendar.
• Ensures there is a Weekly task list for communications department.

OTHER DUTIES

• Typing, compiling and preparing reports, presentations.
• Collating and filing expenses for sales and communications department.
• Ensures there is a Quarterly sales reports and Monthly sales report.
• Prepare materials, packets and presentations for Executive Director’s meetings, senior management team meetings, off-sites, and all-staff meetings.
• Organise the logistics of board meetings and other key internal meetings.

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Requirements

• Minimum 3 years experience as an Infrastructure Engineer
• Strong knowledge of Microsoft Services (Windows Server, AD, DNS, M365, Azure AD, Cloud services etc)
• Strong knowledge of Networking/firewalls/UTM (Cisco, Sophos, Fortinent etc)
• Strong knowledge of Virtualization/Linux/BackUp