Personal Assistant to the ED at Tranter IT Infrastructure Services Limited

As the Personal Assistant, you will be responsible for providing administrative support to the ED.                      

ADMINISTRATIVE DUTIES TO THE ED

• Managing diaries and organising meetings and appointments, often controlling access to the Executive Director.
• Reminding the Executive Director of important tasks and deadlines.
• Liaising with staff, suppliers and clients.
• Miscellaneous tasks to support the Executive Director, which vary according to the sector and to the manager’s remit, e.g. conducting research

COMMUNICATIONS COORDINATION DUTIES

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Organising events and conferences.
• Ensuring organisation work such as, organizing the communication team and task.
• Monitor Communications calendar.
• Ensures there is a Weekly task list for communications department.

OTHER DUTIES

• Typing, compiling and preparing reports, presentations.
• Collating and filing expenses for sales and communications department.
• Ensures there is a Quarterly sales reports and Monthly sales report.
• Prepare materials, packets and presentations for Executive Director’s meetings, senior management team meetings, off-sites, and all-staff meetings.
• Organise the logistics of board meetings and other key internal meetings.