Latest Vacancies at the African Development Bank (AfDB)

Reference: ADB/17/295
Location: Côte d’Ivoire
Grade: GS7
Position N°: 50000340

The Complex

• The Vice-Presidency, Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

The Hiring Department

• The primary roles of the General Services and Procurement Department are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
• To this end the General Services and Procurement Department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programmes for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
• The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
• The General Services and Procurement Department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are:
  • Operations and Maintenance Division (CHGS.1);
  • Corporate Procurement Division (CHGS.2); and
  • Support Services Division (CHGS.3).

The Position

• The Payment Processing Assistant will be responsible for preparing and verifying all invoices from Travel Agencies and claims from staff while ensuring adherence to policies and procedures and assist the Division in the provision of an efficient transaction processing services which includes effective controls over all travel transactions to ensure value for money.

Duties and Responsibilities
Under the supervision and guidance of the Division Manager, the Payment Processing Assistant is to:

• Run monthly Travel claims and Division expenditure reports for the attention of Division Manager.
• Ensure timely settlement of invoices while ensuring accuracy of the data entered and timely generation of payment proposals to facilitate prompt payment of all approved documents.
• Follow up on the unsettled invoices to avoid suspension of services.
• Run exception report on weekly basis for payments executed and not appearing on proposals within an agreed upon time-frame, follow-up and make necessary adjustments.
• Prepare and communicate Monthly Reports travel costs and others.
• Follow-up with Agencies and other suppliers to ensure timely submission of claims and invoices
• Reconcile claims from suppliers of other services and Travel Agencies before payment is effected by the Bank.
• Follow up on pending issues based on Monthly Report.
• Prepare necessary accounting entries.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Bachelor's degree or its equivalent in Accountancy.
• Have a minimum of five (5) years of experience in a similar position.
• Having private sector experience will be an added advantage.
• It would be desirable to have working experience in a multilateral financial institution or any other similar institution.
• Having private sector experience will be an added advantage.
• Convey accurate information.
• Show problem solving skills.
• Up-to-date and detailed understanding of current changes and required skills.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

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Reference: ADB/17/340
Location: Côte d’Ivoire
Grade: PL6
Position N°: 50000613

The Complex

• The Vice-Presidency, Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, information technology, general services and institutional procurements, language services, business continuity, and health and safety strategies.

The Hiring Department / Division

• The primary roles of the General Services and Procurement Department are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
• To this end the department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programs for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties. The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
• The department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are: (i). Operations and Maintenance Division; (ii). Corporate Procurement Division; and (iii). Support Services Division.

The Position

• The job holder overall objective will be to provide statistics and data for air travel report generation, and to track the status of the travel requests make calculation of tariffs for itinerary control, and monitoring the approval cycle.
• The incumbent will provide administrative and technical support to the travel and shipping business teams and collect information on Bank’s travel requirements and analyse information on travel trends

Duties and Responsibilities
Under the Supervision of the Division Manager Support Services , Travel Data Analyst  will:

• Follow up and perform SAP travel customizations in respect of new/additional services, upgrades, tests, including the preparation of technical specifications.
• Update information on the SBT like Profile of traveller routing.
• Prepare the draft  file for the reference fare per destination
• Work with the Bank’s IT team and other external service providers to define parameters and to customize all reports required by management for travel services.
• Ensure the refund of unused ticket/s.
• Work and support Field Offices’ staff to ensure that they are well trained in SAP Travel and are effectively utilizing it for all missions.
• Prepare and make presentations on travel activities as the need arises.
• Propose IT/s solution for different activity attached to travel like reporting and archiving document
• Ensures application of institutional financial policies and guidelines
• Effectively coordinates actions with other implementing airline partners
• Develops/ follows internal control procedures to prevent fraud and mismanagement.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or its equivalent in Mathematics, Engineering, Computer Science, Information Management or Statistics.
• Have a minimum of four (4) years of relevant experience as a data analyst or business data analyst.
• Having private sector experience will be an added advantage.
• Ability to work in multicultural environment.
• Excellent negotiating skills.
• Excellent communication skills.
• Displays awareness of relevant technological solutions.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

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Reference: ADB/17/291
Location: Côte d’Ivoire
Grade: PL2
Position N°: 50001207

The Complex

• The Chief Economist/Vice-President for Economic Governance and Knowledge Management is the Bank’s spokesperson on economic matters and the Vice President for the ‘Economics Governance and Knowledge Management Complex’.
• The Complex is responsible for:
  • Providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy;
  • Systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

The Hiring Department/Division

• The external role of the African Natural Resources Center is to support Regional Member Countries improve development outcomes through effective management of natural resources wealth by delivering practical solutions on policy, legislative and investment decisions in the sector.
• Internally, it brings cohesion to the Bank’s strategies in natural resources sectors by providing a single lens through which the institution addresses natural resources governance.

The Position

• As part of the African Natural Resources Center, Division Manager Non-Renewables is responsible for providing strategic and operational direction for the Center’s non-renewables programs and leading a team of experts to support Regional Members Countries and strategies of the Bank.

Duties and Responsibilities
Under the supervision and guidance of the Director African Natural Resources Center, the Manager will:
Work Program Validation and Execution:

• Set goals of the division, ensuring alignment to the Bank, Complex and Department strategic priorities.
• Establish and monitor work program for the division and introduce changes where required.
• Manage financial resources of the Division and assure its effective implementation.
• Report on the work program execution, and propose alternative and corrective measures as needed.
• Actively contribute to the designing and monitoring of the division key performance indicators.

Technical Oversight on the Division Activities:

• Provide strategic and programmatic advice to the Director and the Centre's staff on all matters relating to minerals, oil and gas by ensuring adequate technical input into regional projects.
• Oversee implementation of the Centre's Strategy and work plans as relates to minerals, gas and oil sectors by managing the relevant work streams in line with Bank strategies.
• Oversee programs and manage resources as relates to the Center’s work in minerals, oil and gas, by leading the extractives team of experts, consultants and managing budgets.
• Grow and meet demand by coordinating advisory work on mineral, gas and oil regulatory matters, including policy, laws and institutional structures in collaboration with regional offices.
• Oversee the provision of strategic and technical assistance on mineral, gas and oil projects negotiations between Regional Members Countries and investors by ensuring availability of technical expertise and policy tools to guide strategies by representatives of Regional Members Countries.
• Collaborate with peers to benchmark policy formulation by task managing periodic benchmark studies.
• Bridge knowledge and skills capacity gaps by leading the design of products and policy tools to help Regional Members Countries build capacity.
• Mobilize human and financial resources by identifying and forging strategic partnerships with internal and external peers in the Regional Members Countries, Regional Economic Countries, industry and think-tanks.
• Manage all resources allocated to specific role by ensuring availability of adequate human and financial resources to deliver the program.
• Keep abreast of international and regional trends through analytics, networking and self-development.
• Represent the Centre by being the spokesperson and ensuring availability of institutional memory on minerals, oil and gas matters.
• Perform other tasks as requested by the Director and senior management.

People and Talent Management:

• Ensure the division has the appropriate skills-mix at any time for effective delivery of the objectives defined in the work program.
• Review and validate the staffing needs, and build with the HR department the required recruitment plans.
• Assess work performance, appraise staff potential and determine training needs.
• Put in place, with the assistance of the HR department, talent management mechanisms, to build a talent pool for the division for business continuity.

Selection Criteria
Including desirable skills, knowledge and experience

• Hold at least a Master's Degree or its equivalent in Mineral or Petroleum Resource Economics or Policy and related disciplines.
• Have a minimum of eight (8) years of relevant experience in the sector, international organizations, regulatory environment or a think-tank with a focus in the relevant sector and/or function, of which at least three (3) years will be at managerial level.
• Having private sector experience will be an added advantage.
• Be a change agent and an experienced researcher with a track record in research project design, execution and publishing for internal and external audiences.
• Knowledge and hands on experience of sector regulatory environment, African Union Commission and other regional initiatives.
• Good grasp of the region development challenges and Development Finance Institutions environment, coupled with the knowledge of principles of good governance as pertains to natural resources policy.
• Experience in policy advice on Natural Resource Management matters and ability to lead knowledge management and oversight of advocacy programs.
• Experience in design and implementation programs of advice and capacity building.
• Knowledge of influencers of public policy, ability to develop funding strategies and managing partnerships, and entrepreneurial skills to mobilize resources for program implementation.
• Proven ability to build and lead a team; to motivate staff and utilize the talents and expertise of team members in a productive way.
• Strong analytical and problem solving capabilities, coupled to manage innovation.
• Excellent verbal and written communication skills in French or English, with a good working knowledge of the other language.
• Competence in the use of standard Microsoft Office Suite applications.