Travel Data Analyst at African Development Bank - AfDB

Reference: ADB/17/340
Location: Côte d’Ivoire
Grade: PL6
Position N°: 50000613

The Complex

• The Vice-Presidency, Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, information technology, general services and institutional procurements, language services, business continuity, and health and safety strategies.

The Hiring Department / Division

• The primary roles of the General Services and Procurement Department are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
• To this end the department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programs for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties. The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
• The department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are: (i). Operations and Maintenance Division; (ii). Corporate Procurement Division; and (iii). Support Services Division.

The Position

• The job holder overall objective will be to provide statistics and data for air travel report generation, and to track the status of the travel requests make calculation of tariffs for itinerary control, and monitoring the approval cycle.
• The incumbent will provide administrative and technical support to the travel and shipping business teams and collect information on Bank’s travel requirements and analyse information on travel trends

Duties and Responsibilities
Under the Supervision of the Division Manager Support Services , Travel Data Analyst  will:

• Follow up and perform SAP travel customizations in respect of new/additional services, upgrades, tests, including the preparation of technical specifications.
• Update information on the SBT like Profile of traveller routing.
• Prepare the draft  file for the reference fare per destination
• Work with the Bank’s IT team and other external service providers to define parameters and to customize all reports required by management for travel services.
• Ensure the refund of unused ticket/s.
• Work and support Field Offices’ staff to ensure that they are well trained in SAP Travel and are effectively utilizing it for all missions.
• Prepare and make presentations on travel activities as the need arises.
• Propose IT/s solution for different activity attached to travel like reporting and archiving document
• Ensures application of institutional financial policies and guidelines
• Effectively coordinates actions with other implementing airline partners
• Develops/ follows internal control procedures to prevent fraud and mismanagement.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or its equivalent in Mathematics, Engineering, Computer Science, Information Management or Statistics.
• Have a minimum of four (4) years of relevant experience as a data analyst or business data analyst.
• Having private sector experience will be an added advantage.
• Ability to work in multicultural environment.
• Excellent negotiating skills.
• Excellent communication skills.
• Displays awareness of relevant technological solutions.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.