Latest Vacancies at Learning Through Skills Acquisition Inititative

Job Summary:

The Finance Coordinator/Internal Auditor will be responsible for the financial management and internal audit functions of the organization. In this role, the individual will manage the day-to-day financial operations, including preparing budgets, managing payroll, and overseeing accounts payable/receivable. Additionally, the Finance Coordinator will serve as the Internal Auditor, conducting financial audits to ensure the organization is operating in compliance with financial regulations and standards.

(FEMALE CANDIDATES ARE HIGHLY ADVISED TO APPLY)

POSITION CODE: LTS/UNI/BOR/23/HRC

Job Summary:

The HR/Admin Coordinator will be responsible for providing support to the organization in both human resources and administrative functions. In this role, the individual will manage the day-to-day HR operations, including recruitment, benefits administration, and employee relations. Additionally, the HR/Admin Coordinator will provide administrative support to the organization, including managing the office and providing support to the CEO and other senior leaders.

Job Duties
Recruitment:

• Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions, and work towards providing suitable manpower for vacant positions.
• Get directions from the AM – HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
• Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives.
• Generate offer letters; contract letters for the selected candidates issue them.
• Collect documents from employees as per standard checklist
• Maintain the personal files of the positions mentioned above at the district level and update them regularly.

Onboarding and Induction:

• Responsible for planning and ensuring systematic induction for all new employees of the designations.
• Ensure that the induction plan is signed off and filed in the personal file of all employees.

Attendance and Leave management:

•  Track the attendance of all staff day-wise in provided excel format (or) in the Spine Software as per organization requirement and communication.
• Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine Software
• Provide this information on a monthly basis to the Manager for payroll input.

Salary Processing / Payroll

• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee-wise in the specified format for processing payroll.
• Review and updating of data in software on a regular basis

Employee data

• Maintain the complete database of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes
• Maintain and update the organograms for the district along with the master data of employees

Performance Management

• Track Probation reviews with timelines and ensures outcomes are communicated formally through letters.
• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Ensure that contract renewals are done in a timely manner.

Employee Separation:

• Ensure resignation letters are received for employees who intend to leave.
• Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
• Follow up on the clearance certificate and ensure the final settlement is done within the standard agreed timeline.

Data Management:

• Maintain the HR files such as employee personal files, recruitment files, PF related documents at the district level

Employee Engagement:

• Coordinate and manage a wide range of employee engagement activities on a regular basis
• Collaborate with Manger on programs/activities that will maximize employee engagement and satisfaction
• Organize and facilitate the monthly – quarterly – half-yearly – yearly staffing reviews
• Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed.

Preferred Education Background

• Bachelors or Masters in Human Resources, or Social Sciences,

Preferred Work Experience:

• 3 – 5 years of experience in HR/compliance for GBV, Admin 
• A career in a non-profit organization will be an asset

go to method of application »

Job Summary:

The Finance Coordinator/Internal Auditor will be responsible for the financial management and internal audit functions of the organization. In this role, the individual will manage the day-to-day financial operations, including preparing budgets, managing payroll, and overseeing accounts payable/receivable. Additionally, the Finance Coordinator will serve as the Internal Auditor, conducting financial audits to ensure the organization is operating in compliance with financial regulations and standards.

(FEMALE CANDIDATES ARE HIGHLY ADVISED TO APPLY)

POSITION CODE: LTS/UNI/BOR/23/FA

Job Purpose:

The Finance and Admin Assistant is responsible for providing support in finance and administrative functions. This role will involve performing a variety of tasks, from data entry and bookkeeping to assisting with financial reporting and office management. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work well in a fast-paced environment.

KEY RESPONSIBILITIES

1.      Effective and accurate bookkeeping

• Own the operation of LETSAI’s bookkeeping ensuring that financial records are kept accurate and up to date.
• Process all invoices and expenses claimed.
• Assisting with budget preparation and monitoring expenses to ensure that they stay within budget
• Collaborating with the finance and accounting team to prepare for and assist with audits
• Assisting with payroll processing, including entering employee time and preparing payroll reports
• Processing employee expense claims and ensuring that they are properly documented and approved
• Maintaining and updating vendor and supplier files
• Assisting with the preparation of tax returns and ensuring that all tax filings are completed in a timely and accurate manner
• Keeping up-to-date with changes in financial regulations and ensuring that the company complies with all relevant regulations and laws
• Providing support to other departments, as needed, with tasks related to finance and administration
• Continuously improving processes and procedures to ensure the efficient and effective functioning of the finance and administration department.
• Maintaining accurate financial records, including accounts payable, accounts receivable, and general ledger
• Assisting with monthly, quarterly, and annual financial reporting and analysis
• Preparing and processing invoices, receipts, and payments
• Reconciling bank and credit card statements
• Maintaining and updating financial databases and spreadsheets
• Providing general administrative support, such as answering phones, responding to emails, and maintaining filing systems
• Coordinating and scheduling meetings, appointments, and travel arrangements
• Assisting with the preparation of presentations and reports
• Performing general office tasks, such as ordering supplies and managing office equipment

Personal specification

Essential Qualifications, Knowledge & Experience, and Skills

• Experience using accounting software
• Advanced Certificate in Bookkeeping (or equivalent)
• Highly organized and process driven
• High level of attention to detail
• Strong team player
• Comfortable using own initiative and taking ownership of processes
• High levels of integrity and trustworthiness
• Able to handle confidential information
• Positive outlook and fun, with a good sense of humor
• Additionally desirable
• Professional Bookkeeper qualification (or equivalent)
• Interest in sustainability
• Experience of working in a membership organization.

go to method of application »

Job Summary:

The Finance Coordinator/Internal Auditor will be responsible for the financial management and internal audit functions of the organization. In this role, the individual will manage the day-to-day financial operations, including preparing budgets, managing payroll, and overseeing accounts payable/receivable. Additionally, the Finance Coordinator will serve as the Internal Auditor, conducting financial audits to ensure the organization is operating in compliance with financial regulations and standards.

(FEMALE CANDIDATES ARE HIGHLY ADVISED TO APPLY)

POSITION CODE: LTS/UNI/BOR/23/FCIA

ROLES AND RESPONSIBILTIES

Finance Management:

• Develop and manage budgets, ensuring accuracy and completeness
• Oversee accounts payable and accounts receivable functions
• Prepare and manage payroll for all employees
• Maintain accurate financial records and ensure timely financial reporting
• Develop and maintain financial policies and procedures to ensure the organization is operating in a financially responsible manner

Internal Audit:

• Conduct financial audits to ensure the organization is operating in compliance with financial regulations and standards
• Review financial records, including balance sheets and income statements
• Identify and report on any financial irregularities or areas of concern
• Recommend corrective action to ensure compliance with financial regulations and standards
• Provide ongoing support to management to ensure the effective implementation of financial controls and processes

Basic Functions:

This position will report to the Executive Director and will be responsible for providing constant reporting to senior management on financial and budget targets.

He/She will also be responsible for maintaining LETSAI’s accounting systems, providing technical and application support for the accounting system, and trouble-shooting issues relating to the system.

Knowledge, Skills, and Abilities:

• Knowledge of local and donor contractual requirements and regulations.
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Budget development skills with multi funding sources and general ledger skills.
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report to supervisor on variances and status on regular basis.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with FHI employees and consultants, on-site and in the field.
• Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.
• Ability to conduct complex system analysis studies involving financially oriented applications.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Excellent numerical, analytical and problem-solving skills.
• Perform detail-oriented work with a high level of accuracy.
• Maintain confidentiality for sensitive issues or projects and use judgment and decision-making to execute duties and responsibilities.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.

Education:

• B.Sc / HND Degree in Accounting, Finance and Business Administration or its recognized equivalent, minimum of 2-4 years relevant experience.
• Or M.Sc / MA Degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1-2 years relevant experience.
• Minimum of 2-3 year in a supervisory role with experience in financial management and reporting.
• Familiarity with donor grants or other client funded programs, contracting and auditing standards as they apply to effective management of multi-year funds is required.
• ACA, CNA, ACCA, CPA or any other relevant professional qualification is required.
• Knowledge of accounting softwares is an added advantage. E.G Quickbooks, Sage 50, ERP, etc.

Language Requirement:

• Excellent Spoken and written fluency in English and Hausa.