Finance / Admin Assistant at Learning Through Skills Acquisition Initiative - LETSAI

Job Summary:

The Finance Coordinator/Internal Auditor will be responsible for the financial management and internal audit functions of the organization. In this role, the individual will manage the day-to-day financial operations, including preparing budgets, managing payroll, and overseeing accounts payable/receivable. Additionally, the Finance Coordinator will serve as the Internal Auditor, conducting financial audits to ensure the organization is operating in compliance with financial regulations and standards.

(FEMALE CANDIDATES ARE HIGHLY ADVISED TO APPLY)

POSITION CODE: LTS/UNI/BOR/23/FA

Job Purpose:

The Finance and Admin Assistant is responsible for providing support in finance and administrative functions. This role will involve performing a variety of tasks, from data entry and bookkeeping to assisting with financial reporting and office management. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work well in a fast-paced environment.

KEY RESPONSIBILITIES

1.      Effective and accurate bookkeeping

• Own the operation of LETSAI’s bookkeeping ensuring that financial records are kept accurate and up to date.
• Process all invoices and expenses claimed.
• Assisting with budget preparation and monitoring expenses to ensure that they stay within budget
• Collaborating with the finance and accounting team to prepare for and assist with audits
• Assisting with payroll processing, including entering employee time and preparing payroll reports
• Processing employee expense claims and ensuring that they are properly documented and approved
• Maintaining and updating vendor and supplier files
• Assisting with the preparation of tax returns and ensuring that all tax filings are completed in a timely and accurate manner
• Keeping up-to-date with changes in financial regulations and ensuring that the company complies with all relevant regulations and laws
• Providing support to other departments, as needed, with tasks related to finance and administration
• Continuously improving processes and procedures to ensure the efficient and effective functioning of the finance and administration department.
• Maintaining accurate financial records, including accounts payable, accounts receivable, and general ledger
• Assisting with monthly, quarterly, and annual financial reporting and analysis
• Preparing and processing invoices, receipts, and payments
• Reconciling bank and credit card statements
• Maintaining and updating financial databases and spreadsheets
• Providing general administrative support, such as answering phones, responding to emails, and maintaining filing systems
• Coordinating and scheduling meetings, appointments, and travel arrangements
• Assisting with the preparation of presentations and reports
• Performing general office tasks, such as ordering supplies and managing office equipment

Personal specification

Essential Qualifications, Knowledge & Experience, and Skills

• Experience using accounting software
• Advanced Certificate in Bookkeeping (or equivalent)
• Highly organized and process driven
• High level of attention to detail
• Strong team player
• Comfortable using own initiative and taking ownership of processes
• High levels of integrity and trustworthiness
• Able to handle confidential information
• Positive outlook and fun, with a good sense of humor
• Additionally desirable
• Professional Bookkeeper qualification (or equivalent)
• Interest in sustainability
• Experience of working in a membership organization.