Human Resource / Admin Coordinator at Learning Through Skills Acquisition Initiative - LETSAI

Job Summary:

The Finance Coordinator/Internal Auditor will be responsible for the financial management and internal audit functions of the organization. In this role, the individual will manage the day-to-day financial operations, including preparing budgets, managing payroll, and overseeing accounts payable/receivable. Additionally, the Finance Coordinator will serve as the Internal Auditor, conducting financial audits to ensure the organization is operating in compliance with financial regulations and standards.

(FEMALE CANDIDATES ARE HIGHLY ADVISED TO APPLY)

POSITION CODE: LTS/UNI/BOR/23/HRC

Job Summary:

The HR/Admin Coordinator will be responsible for providing support to the organization in both human resources and administrative functions. In this role, the individual will manage the day-to-day HR operations, including recruitment, benefits administration, and employee relations. Additionally, the HR/Admin Coordinator will provide administrative support to the organization, including managing the office and providing support to the CEO and other senior leaders.

Job Duties
Recruitment:

• Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions, and work towards providing suitable manpower for vacant positions.
• Get directions from the AM – HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
• Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives.
• Generate offer letters; contract letters for the selected candidates issue them.
• Collect documents from employees as per standard checklist
• Maintain the personal files of the positions mentioned above at the district level and update them regularly.

Onboarding and Induction:

• Responsible for planning and ensuring systematic induction for all new employees of the designations.
• Ensure that the induction plan is signed off and filed in the personal file of all employees.

Attendance and Leave management:

•  Track the attendance of all staff day-wise in provided excel format (or) in the Spine Software as per organization requirement and communication.
• Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine Software
• Provide this information on a monthly basis to the Manager for payroll input.

Salary Processing / Payroll

• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee-wise in the specified format for processing payroll.
• Review and updating of data in software on a regular basis

Employee data

• Maintain the complete database of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes
• Maintain and update the organograms for the district along with the master data of employees

Performance Management

• Track Probation reviews with timelines and ensures outcomes are communicated formally through letters.
• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Ensure that contract renewals are done in a timely manner.

Employee Separation:

• Ensure resignation letters are received for employees who intend to leave.
• Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
• Follow up on the clearance certificate and ensure the final settlement is done within the standard agreed timeline.

Data Management:

• Maintain the HR files such as employee personal files, recruitment files, PF related documents at the district level

Employee Engagement:

• Coordinate and manage a wide range of employee engagement activities on a regular basis
• Collaborate with Manger on programs/activities that will maximize employee engagement and satisfaction
• Organize and facilitate the monthly – quarterly – half-yearly – yearly staffing reviews
• Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed.

Preferred Education Background

• Bachelors or Masters in Human Resources, or Social Sciences,

Preferred Work Experience:

• 3 – 5 years of experience in HR/compliance for GBV, Admin 
• A career in a non-profit organization will be an asset