Latest Jobs at The International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Purpose

• The finance Manager is responsible for leading the team and coordinating the financial management function of Abuja Cluster office in line with Federation procedures and policies, in a coordinated fashion to compliment the delivery of programming and financial support to all departments and to ensure the work of the four National Societies part of the cluster.
• The purpose of the role is to ensure that the cluster Financial Management Department operates with efficiency, integrity, and accountability, enabling timely and compliant service delivery of humanitarian actions.

Job Duties And Responsibilities
Internal Control and Risk Management

• Manage the monthly financial cycle within the defined deadlines
• Conduct capacity risk assessment for project partners and ensure mitigation measures address major areas of financial risks.
• Perform delegated responsibilities on all financial matters to ensure that internal control is in line and effective as required.
• Be responsible for the finance control environment for the Delegation office

Financial Reporting

• Prepare monthly financial analysis report for the Head of the Cluster clearly highlighting the financial issues and risks
• Monitor and report on key performance indicators (KPIs), and advice on actions to be taken to improve the KPI’s
• Oversee preparation of accurate, regular and timely donor financial reports
• Identify and discuss donor financial reports monthly with the budget holders and program staff and develop a plan of action to address any issues identified
• Alert program managers on due financial reports and any follow ups that might be required to be done with the national society (NS).
• Conduct funds transfer spot checks reviews and reports with remedial actions to improve systems within the NS.

Audit and Compliance

• Follow up with various risk owners within the Cluster office to ensure implementation of internal audit findings
• Be responsible for implementation of all finance policies and procedures in the Delegation office
• Review all documents for compliance and authorize only if there is full compliance.

Financial Management and Operational support

• Manage the Cluster office funds and financial assets under the overall direction of the Head of Cluster. This will include cash flow, cost control management as well as management of treasury functions.
• Coordinate the compilation of regional office budgets and financial plan under the direction of the Head of finance and administration
• Manage the budgeting cycle, regularly ensure all program budgets are prioritized in line with available funding and ensure that all project exposure and unfunded items are managed within PEAR approval limits. Monitor the budgets and ensure accurate accounting, authorization, and internal control procedures are implemented. Investigate and address significant variances.
• Prepare shared office and service costs budget for the Cluster office and monitor expenses on a quarterly basis and advise the Head of Cluster on improvements
• Validate the monthly payroll before onward processing for payment.
• Provide training, support and advice staff on financial management matters.
• Prepare and review in country cost budgets for respective units to follow up on cash pledges.
• Track, monitor and follow up of income and pledges, identify those that are overdue and advise relevant stakeholders as necessary.
• Ensure implementation of pledges is as approved by donors and advise the program managers on any anomalies, extension of timeframes as required
• Provide technical review on agreements being drawn with donors to ensure IFRC
• financial obligations are in line with defined policies and procedures. Work with program teams to ensure expedited cash request transfers to support programs and operations.

Treasury Management

• Prepare and submit monthly cash requests and ensure funds are available to carry out activities
• Manage bank account balances to minimize forex losses on cash held
• Ensure bank reconciliations are completed in a timely manner
• Ensure timely reporting and collection of receivables.
• Ensure dormant balance sheet items are analysed, cleaned and closed
• Rectify all warning signs in the balance sheet monthly checkup report

Monitoring

• Monitor National Society advances and ensure timely reporting.
• Ensure clearance of working advances from national society are calculated using the transfer rates.
• Follow up on dormant working advance (WA) by working closely with the NS finance team
• Ensure that program advances to the NS are controlled and cleared with acceptable documentation and vouchers. This will involve monitoring and audit trail work from time to time.

Emergency Preparedness and Response

• Support in the preparation of emergency and DREF budgets.
• Participate in Joint Taskforce for major operations in the cluster, providing financial risk and management advice and guidance
• Ensure audit provisions are posted for funds transfer societies.
• Ensure provision, accruals and outstanding pledge are cleared prior to preparation of final report.
• Ensure timely closure of humanitarian response project and appeal.

National Society Development

• Support development initiatives of the National Societies
• Carry out capacity review and risk assessment of the national societies Provide advice on finance policies and procedures for implementation by the NS
• Conduct training on finance to improve systems within the NS Propose and support NS development initiatives.

Procurement

• Conduct 100% check on all cluster office procurements and only authorize payments after ensuring compliance with IFRC policies.
• Ensure validation of codes and budgets in LR and other documents are accurate.
• Work closely with dedicated procurement officer to ensure admin procurements are made by LPSCM.
• Ensure disposal of items follow the fixed assets procedure.

Team Leadership And Management

• Plan, manage, and monitor the use of the available resources of the Finance team to deliver the agreed activities for each area of responsibility.
• Foster a culture focused on quality service, accountability, proactivity, innovation, and continuous improvement.
• Promote service improvement, good practice, continuous learning, and
• knowledge sharing between colleagues and across IFRC and National Societies.
• Ensure a motivating and supportive working environment that encourages staff development.

Education

• Relevant university degree (Master in Business Administration or equivalent)
• Professional qualification in Accounting (Chartered accountant, ACIPM, CPA or equivalent)

Experience

• Minimum of 10 years of relevant professional experience. (Required)
• Minimum of 8 years in finance management position. (Required)
• Minimum of 5 years' work experience with an International Organisation.(Required)
• international non-governmental organization, NGO and/or government development agency. (Preferred)
• Experience working with the International Red Cross / Red Crescent Movement. (Required)
• Minimum of 5 years’ experience in Team Management and remote support (Required)
• Experience in plan & budget, financial analysis & statements, reporting & treasury management, external financial audit. (Required)
• Experience working in multicultural environment. (Required)

Knowledge, Skills and Languages

• Service minded, ability to lead, delegate and manage from distance. (Required)
• Result-oriented, ability to lead transitions within a matrix management structure. (Required)
• Proven good judgment and ability to work with complete integrity and confidentiality, acting as a model of highest integrity in personal capacity and at team level. (Required)
• High degree of discretion, tact and sensitivity with internal and external stakeholders. (Required)
• Good ability in representation, negotiation, networking and communication. (Required)
• Advanced skills in computer productivity applications (Word, Excel, PowerPoint and Outlook). (Required)
• Advanced knowledge of accounting concepts. (Required) Knowledge of International Financial Reporting Standards or equivalent. (Required)
• Advanced knowledge of financial management and reporting applications (e.g. CODA and Business Objects). (Preferred)
• Understanding of internal control and treasury management concepts. (Required)
• Financial management skills. (Required)
• Ability to effectively provide training on finance management matters contributing to a learning culture, sharing knowledge and engaging partners. (Required).

Languages

• Fluently spoken and written English
• Good command of spoken and written French

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Job Purpose

• The primary responsibility of this position will be to provide support to the Finance Unit of Abuja cluster Office with a focus on treasury services and support to READY system.

Job Duties and Responsibilities

Cash payments and cashflow management.

• Process cluster Office payments and ensure these are in line with IFRC policies and procedures, ensuring the supporting documents fully support the invoice being paid from initiation of the process to final approval.
• Ensure that forecasted needs are given priority in available funds.
•  Support the Finance and admin unit in cashflow management – alerting the Senior Finance officer of the cashflow movements throughout the month to
• ensure efficiency in meeting the cash needs of the customers. 
• Custodian and responsible for the cluster Office petty cash; ensure payments are
• in line with approved petty cash policy. Review balances and replenish the cash as appropriate.

Financial Reporting

•  Input all data related to cash and bank on a monthly basis (Petty cash payments and receipts and bank payments input into the READY system)
•  Provide monthly reports on prepayment accounts and reconcile this to the balance sheet. 
• Monitoring of staff private expenses and ensure refunds to staff on amounts due are on a timely basis
•  Perform the month end petty cash reconciliation and ensure that the cash count is supported by a system account statement. 
   
• Perform month end bank reconciliations and verify the information with the Senior Finance Officer before sending them to workflow for approval.

READY system application

• Support the Finance Manager in championing the READY system.
  Support the Finance Manager in refreshing/training the team in the various Finance processes in the READY system.

Others

• Perform lease accounting procedure as per IFRS 16: Ensure Anticipated Lease periods and payments (ALPP) are booked appropriately in Apple, review booking entries for all leases to ensure lease allocation has been done appropriately and in accordance with the ALPP. Close all lease records as appropriate.
•  Support month end closure procedures: Complete the lease allocation checklist, reconcile prepayments, and ensure no warnings exist on the balance sheet for prepayments, conclude petty cash and bank reconciliation process.
•  Assist in the communication and enforcement of all financial policies and procedures, especially on treasury matters.
•  Ensure the management of an efficient efiling system within the Finance Unit as per Filing guidelines of the IFRC
•  Advisor to staff in travel and management in the system 
• Any other official matters as may be assigned by line manager

Education

Required:

• Degree in Accounting, Banking and Finance and any Relevant field.

Experience

• At least 2–3-year experience working in a Finance department. (Required)
• Considerable good knowledge and interaction with the READY system (IFRC ERP systems). (Required)
• Experience in managing data, filing, basic financial and budgetary information
• Proven excellence in administrative support. (Required)
• Experience working within an RC National Society and/or the Federation Secretariat. (Preferred)

Knowledge, Skills and Languages

Required:

• Practical Knowledge of computers (Windows, Spreadsheets, word processing, e-mail)
• Strong communication skills
• Computer Literate
• Ability to work under pressure and to deadlines
• Flexibility
• Accuracy and fine attention to detail
• Organized and self-starter in work prioritizing
• Tact and diplomacy
• Excellent customer service
• Filing skills and Organizational skills
• Financial and budgetary analysis skills
  Data Analysis skills

Language:

• Fluency in written and spoken English
• Fluency in written and spoken French