Finance Assistant at The International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Purpose

• The primary responsibility of this position will be to provide support to the Finance Unit of Abuja cluster Office with a focus on treasury services and support to READY system.

Job Duties and Responsibilities

Cash payments and cashflow management.

• Process cluster Office payments and ensure these are in line with IFRC policies and procedures, ensuring the supporting documents fully support the invoice being paid from initiation of the process to final approval.
• Ensure that forecasted needs are given priority in available funds.
•  Support the Finance and admin unit in cashflow management – alerting the Senior Finance officer of the cashflow movements throughout the month to
• ensure efficiency in meeting the cash needs of the customers. 
• Custodian and responsible for the cluster Office petty cash; ensure payments are
• in line with approved petty cash policy. Review balances and replenish the cash as appropriate.

Financial Reporting

•  Input all data related to cash and bank on a monthly basis (Petty cash payments and receipts and bank payments input into the READY system)
•  Provide monthly reports on prepayment accounts and reconcile this to the balance sheet. 
• Monitoring of staff private expenses and ensure refunds to staff on amounts due are on a timely basis
•  Perform the month end petty cash reconciliation and ensure that the cash count is supported by a system account statement. 
   
• Perform month end bank reconciliations and verify the information with the Senior Finance Officer before sending them to workflow for approval.

READY system application

• Support the Finance Manager in championing the READY system.
  Support the Finance Manager in refreshing/training the team in the various Finance processes in the READY system.

Others

• Perform lease accounting procedure as per IFRS 16: Ensure Anticipated Lease periods and payments (ALPP) are booked appropriately in Apple, review booking entries for all leases to ensure lease allocation has been done appropriately and in accordance with the ALPP. Close all lease records as appropriate.
•  Support month end closure procedures: Complete the lease allocation checklist, reconcile prepayments, and ensure no warnings exist on the balance sheet for prepayments, conclude petty cash and bank reconciliation process.
•  Assist in the communication and enforcement of all financial policies and procedures, especially on treasury matters.
•  Ensure the management of an efficient efiling system within the Finance Unit as per Filing guidelines of the IFRC
•  Advisor to staff in travel and management in the system 
• Any other official matters as may be assigned by line manager

Education

Required:

• Degree in Accounting, Banking and Finance and any Relevant field.

Experience

• At least 2–3-year experience working in a Finance department. (Required)
• Considerable good knowledge and interaction with the READY system (IFRC ERP systems). (Required)
• Experience in managing data, filing, basic financial and budgetary information
• Proven excellence in administrative support. (Required)
• Experience working within an RC National Society and/or the Federation Secretariat. (Preferred)

Knowledge, Skills and Languages

Required:

• Practical Knowledge of computers (Windows, Spreadsheets, word processing, e-mail)
• Strong communication skills
• Computer Literate
• Ability to work under pressure and to deadlines
• Flexibility
• Accuracy and fine attention to detail
• Organized and self-starter in work prioritizing
• Tact and diplomacy
• Excellent customer service
• Filing skills and Organizational skills
• Financial and budgetary analysis skills
  Data Analysis skills

Language:

• Fluency in written and spoken English
• Fluency in written and spoken French