Latest Jobs at International Energy Services Limited (IESL)

Activities

• The post holder is responsible for pre-award preparation, negotiation, award and monitoring the administration of Contracts for works/goods/services in such a manner as to ensure the Company’s best commercial interests are both served and protected, while monitoring relevant markets and supporting contractor performance management.
• Organize and control all process-based activities relating to offshore service contracts in assigned portfolio including strategies, pre-qualifications, tender list development, issues of ITT, analysis of tenders, contract negotiations and the preparation of contractual documentation.
• Proactively work with the métier partners (Technical Duets) to build and maintain relationships with contractors / suppliers and monitor their performance by participating in contract performance management activities.
• Liaise closely with the relevant Global Category Manager to locally deploy TGP strategy and comply with TGP governance.
• Actively pursue contracting synergy opportunities for all business requirements.
• Actively contribute to the 3C program by delivery of costs savings without compromising safety or quality.
• Provide proactive and timely advice and support to internal and external stakeholders in all matters relating to Contracts & Procurement, including operating as a ‘Duet’ with the technical counterpart to promote effective contract planning, management and performance.
• Utilize approved standard contract documentation and ensure compliance with standard contracting principles during negotiations.
• Comply with all applicable Supply Chain rules, governance, and process.
• Ensure that contractor / supplier selection is carried out in accordance with Company requirements and Compliance Program and that safety and environmental assessments are part of the selection process.
• Mitigate project risk through pro-active management and negotiation of contractual disputes.
• Support settlement of claims, in conjunction with senior management and Legal, by proposing
• strategies and actions and by participating in negotiations.
• Contribute to the process of continuous improvement, including participation in and promotion of
• Lean initiatives and adoption and sharing of best practice.
• Prepare and Present (where required) Contracts Committee presentations.
• Demonstrate personal commitment to the HSEQ Policy and actively participate in Company safetyawareness and initiative schemes.
•  Maintain awareness of and ensure compliance with all relevant Statutory and Company HSEQ standards.
• Effectively and efficiently use all Supply Chain Tools (SAP, E-Sourcing, AGORA, Etc.) to ensure all required information is available in a timely manner and fully auditable.
• Ensure information of portfolio is systematically updated in the Master Procurement Plan while maintaining an up-to-date contract portfolio status.
• Verify that company’s Contractual Policies and applicable laws and regulations are adhered to, especially related to ethic and transparency
• Participates in preparation of Contracts procedures.
• Complies with the standards of the company and the agreements with the partners
• Applies and respects the procedures in the tender process and ensures that team complies. Implement Company’s Global Procurement (TGP) directives within team and technical duets.

CONTEXT AND ENVIRONMENT

• Lack of planning from User department leading to urgent treatment.
• Long and complex tendering process (notably NAPIMS approval)
• Increased political pressure in Oil & Gas Industry (Local Content, Community Content, Cabotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.

SERVICE CONTENT

HSE Objectives

• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation.
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans

ACCOUNTABILITIES

• Ensure 100% compliance to COMPANY rules, SOX and local rules.
• Ensures the establishment of suitable lists of potential bidders in accordance with vendor management policies and procedures to obtain good value for money.
• Ensures contracts are drafted in accordance with approved model which reflect to company’s ethic policy, procedure thereby minimizing company’s exposure to risk.
• Contributes during negotiation either for dispute resolution and claim settlement or for generation of saving.
• Mentors Contracts Engineers, Buyers, Contracts Administrators

REQUIRED QUALIFICATIONS / EXPERIENCE

• Fluent in English Language
• A degree in Engineering, Management or Social Sciences (preferably Supply Chain)
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• 3 to 5 years' experience in oil and gas industry of which 2 years should be as a contract Engineer.
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Excellent communication skills.
• Excellent presentation skills
• Very good organizational skills
• Reasonable knowledge of SAP tool

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SERVICE CONTENT

• The Service holder manages the Compliance Requirements of the Contracts Entity
• Verify that company’s Contractual Policies and applicable laws and regulations are adhered to, especially related to ethic and transparency
• Participates in preparation of Contracts procedures.
• Complies with the standards of the company and the agreements with the partners
• Applies and respects the procedures in the tender process and ensures that team complies.
• Implement Company’s Global Procurement (TGP) directives within team and technical duets.
• The Service holder leads & organizes the Field Operations/HSE/CAPD Contracts entity
• Organize and control the purchase of services function as a managed process on a daily basis
• Supervises and ensure appropriate, transparent and justified strategy on subjects to be presented to Contracts Committees.
• Establishes and promotes continuous improvement of Contracts practices, procedures & reference documentation.
• Coordinates Duet and Triplet process with Métier partners and technical managers.
• Coordinate the work load within the Field Operations/HSE/CAPD Contracts Engineers workforce.
• Manage the Contracts personnel in cooperation with the Métier Partners, respecting the CA Métier system of reference, the local constraints, and the eventual « synergy » action plans defined by TGP.
• Ensure the maintenance of the necessary level of competencies for the realization of the service purchase.
• Ensure the communication of good practices and lessons learned to TGP (REX) on contractual matters.
• Assist the Métier Partners for all contractual activities
• The Service holder supervises the Contracts entity activities
• Manage the contracts processes correctly
• - Receive requests or scope from requesting entities
• - Organize call for tender or request for quotation
• - Evaluate offers, along with requesting entities
• Supervise the establishment of the technical contracts, directly participate to the most complex contracts and orders
• Ensures the establishment of suitable lists of potential bidders.
• Carries out contracting process in accordance with Company’s rules.
• Ensures contracts are drafted in accordance with approved model contracts and contributes to their periodic review.
• Ensures that contracts are created and managed in UNISUP and in AGORA.
• Ensures effective use of tools and systems (Ariba, NIPEX, REX+, CMS.) for optimum productivity.
• Provide required support in the settlement of claims, arbitration and or lawsuits.
• Maintains a log of all savings generated for contracts in own domain and obtains validation of such savings.
• Appropriates the Company’s Group initiatives such as Frame Agreements, e-procurement,
• Category Management and the likes.
• Manages a network of Vendors and relationship with relevant Stake holders such as NUIMS, NCD, NUPRC, etc.
• Monitor KPIs to ensure improvement of efficiencies
• Follow up with NC to ensure issuance of NCCC for all NCDMB threshold contracts.
• Ensure synergy with relevant domains and technical duets
• Ensure global reporting of the Contracts team to the C&P management and to TGP Métier
• Monitor contractor’s performance with Duet, promoting and attending service quality meetings,
• claims, amendments and contract renewal discussions with contractor and manage and maintain a
• network with Stakeholders such as NUIMS, NCD, NUPRC, etc.

CONTEXT AND ENVIRONMENT

• Contracts are an important factor in the day-to-day operations of the affiliate
• The Service is carried out in a context of increasing political environment, Nigeria Content Law.
• The Service is impacted by local Partners and regulatory authority.
• Inability to forecast or plan with any degree of certainty, leading to "urgent Services" and single source situations.
• Increased political pressure in Oil & Gas Industry (Local Content, Community Content, Carbotage law and large number of vendors requiring development in matters of HSE and Quality Assessment
• The Service involves regular contact with local and international suppliers.

HSE OBJECTIVES

• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out HSE specific duties and responsibilities related to the Service.
• Report to Management HSE issues faced or observed and propose ways of improvement Conduct regular inspections and report any incidents (Anomaly, unsafe acts, near miss, damage, spill, injury, and the likes)
• Implement the H3SE clauses within C&P documents

ACCOUNTABILITY

• Ensure 100% compliance to COMPANY rules, SOX and local rules
• To organie, supervise and control the contracts function in the subsidiary
• To promote improvement of contracts process
• To control the implementation of contractual terms
• To encourage, develop and realize methods in view of optimizing the contracts activity
• To create a competitive, transparent and fair atmosphere in contracts processes
• To liaise with all the affiliate’s entities such as operational entities, legal, insurance, finance, Compliance, etc.

REQUIRED QUALIFICATIONS / EXPERIENCE

• A degree in Engineering, Business Management or Social Sciences (preferably Supply Chain).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• 12 years’ Oil and Gas Industry experience with excellent knowledge of the Supply Chain.
• Excellent negotiation skills. Understanding of core operational activities (Exploration; Drilling, Engineering, Field Ops)
• Personal Abilities: Advanced Management, Advanced Human Relations, Problem Solving and Planning / organizing / coordinating / controlling

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SERVICE DIMENSIONS

• Active contracts 100 estimated at $5,157m and Annual turnover $800m via 500 orders;
• Material Purchases of $32m from over 300 POs per annum
• Decentralized Purchases estimated at $0.08m via 10 orders
• Approximately 16,000 registered suppliers and 100 new supplier applications per year.
• Importation of 800 Tons Sea Freight and 20 Tons of Air Freight, via 1000 importation files.
• C&P Business Tools including UNISUP, AGORA, ARIBA, AVL, e-TRACE & NIPEX
• CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments,
• Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties.

Services Description

• Services to be performed by the CONTRACTOR shall include the following, but without limitation: The job holder handles the Compliance:
• Ensure compliance of the purchasing process with all internal Company rules (including TGP guide to conduct) and all applicable laws and regulations (JOA rules, PSC / PSA rules, Country laws...)
• Ensure the application of Company and/or affiliate General Terms and Conditions for purchase of equipment
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... Are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
• Implement Company Global Procurement (TGP) directives within his / her team and technical duets.
• The Job holder leads & organizes the ECP Purchasing entity
• Co-ordinate a team of Buyers under his responsibility.
• Handles Purchases in the Lab Office designated to him through Purchase Requisition (PR) assignment
• Maintain adequate Follow-up with Duets in the User Departments.
• Participate in complex & difficult negotiations associated with award, performance & amendment of POs for his/her team
• Ensure all contractual documents and formal letters issued by his/her team are validated at the appropriate level
• Ensure the reception, management and follow up of purchase orders (PO’s) until payment and reception by his/her team
• Ensure global reporting of his/her team’s activities to his immediate C&P management
• Ensure the input of all purchase data in SAP for his/her team
• Collaborate with P2P to resolve vendor’s payment.
• The job holder coordinates the purchasing section activities
• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
• Analyses all PRs for adequate material specification, budget authorizations and cost centers to which the purchases are being charged
• Reviews all PRs assigned, select appropriate vendors for Call for Tender or e-RFQ/RFQ, receive and analyses quotes from vendors, recommends vendor for purchase order issuance, creates Purchase
• Order and ensures follow-up till delivery point having due respect for Company Group as well as
• COMPANY laid down rules and procedures.
• Pay attention to COMPANY General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
• Cross-checks all Purchase Orders created by his team, certify them ok by endorsing the signature circulation sheet before getting such passed to the Contracts & Procurement Manager for validation or approval.
• Follow and ensure follow-up by all members of his team of PR and PO performance including expediting till delivery and Supplier invoice payment. Exceptions must be reported and conveyed to user duets for adjustment that may impact on operational activities.
• Ensure where applicable, to clearly state in purchase orders QA/QC requirements (in the form of
• Mill/Test Certificates, MSDS, other certificates) for purchased materials/equipment and verifying compliance through proper documentation.
• Enforce the use of e- sourcing tools by every member of his/her team.
• Propose, develop, deploy, monitor and renew Frame or Outline Agreements and enforce this within his team.
• Lead section’s vendor performance evaluation.
• Successfully prepare, negotiate, and administer a broad range of complex, technical and high valued/risk purchases, applying knowledge and experience of commercial, insurance and legal issues, using COMPANY General Terms and Conditions.
• Follow up to ensure adequate and timely resolution suppliers payment anomalies brought to his attention
• Renders weekly report of activities in his Lab Office to the Contracts & Procurement Manager
• Identify opportunities for improvement, develop and advise on new initiatives that will further enhance overall Procurement efficiency and deliver unique customer value
• Ensure synergy with domain Head of Contracts
• Perform any other tasks as assigned to him by his hierarchy
• Must be intentional on deriving savings from various purchases within the Team.

CONTEXT AND ENVIRONMENT

• Lack of planning from User department leading to urgent treatment.
• Complex market and heavy local content pressure in Oil & Gas Industry (Local Content,
• Community Content, Cabotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.
• Supervises an effective motivated team to deliver the professional purchasing services which secure the most cost-effective acquisition of supplies and services for the company.
• The job is impacted by local Partners and regulatory authority.
• The job involves regular contact with local and international suppliers.
• The Head of Purchasing mentors Senior Buyers, Buyers and Graduate Buyers and is responsible for a buyer’s team.

H3SE

• The Service holder adheres to the H3SE rules.
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to people and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills & co-operate actively in the execution of H3SE plans.
• Implement the H3SE clauses within C&P documents.
• Assure themselves and the people under their supervision of the safety of the workplace to avoid danger to people, installations and avoid impact to the environment
• Maintain the means for personal protection and safety emergency procedures
• Conduct regular inspections and report any incidents (Anomaly, unsafe acts, near miss, damage, injury, etc.)
• Notify relevant other colleagues on accidents, incidents and near-misses and initiating corrective

ACCOUNTABILITIES

• The position is essential in the COMPANY organization in terms of meeting User requirements and deadlines.
• Managing purchasing processes delivering best quality in time and at the optimal cost for the affiliate
• To improve purchasing practices, procedures and reference documentation
• To train and assist local members of his/her team, and when possible other local staff
• Always ensure that Purchases are made with the best possible compromise between, lead time, value and quality

REQUIRED QUALIFICATIONS / EXPERIENCE

• A degree in Engineering, Management or Social Sciences (preferably Purchasing & Supply).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint).
• 15 years' experience in an international oil and gas industry with excellent knowledge of
• Purchasing and industry materials.
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.
• Good command of English language and excellent communication skills.

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Activities

• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans Implement the H3SE clauses within C&P documents

The job holder ensures the Compliance:

• Ensure compliance of the purchasing process with all internal Company’s rules (including guide to conduct) and all applicable laws and regulation (JV rules, Country laws...)
• Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations
• The Job holder ensures the proper execution of purchasing orders operations (under the responsibility of his/her head of purchasing) by performing the following activities:
• Contribute to reporting Key Performance Indicators
• Where applicable and clearly state in purchase orders to follow up fulfilment of QA/QC requirements by suppliers prior to delivery of materials (in the form of Mill/Test Certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until handover to Transit for FCA incoterm or Techlog reception for DDP incoterm
• Ensure reception of acknowledgement of receipt for POs from suppliers
• Ensure Suppliers’ deliveries on time as per applicable incoterm in the Purchase Order
• Follow-up of PO Readiness notification by Supplier to Buyer and Transit before delivery of goods by supplier to Freight Forwarded.
• Follow up goods receipt (GR103) creation vs Contractual delivery date.
• Clarify discrepancies between material delivered by Supplier to Freight Forwarder and Purchase Order specification
• Expediting new, missing, or returned documents/drawings from vendors, contractors, and Engineering
• Identifying and escalating ongoing supplier/contractor documentation issues to Buyers and User Entity
• Emphasizing a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery dates stated within the Purchase Order
• Ensuring accuracy of own work
• Serving as a focal point for the communication, maintenance, and update of supplier delivery commitments noted in the purchase order as negotiated by the Buyer
• Reviewing PO Readiness Checklist for potential problems and escalate to Technical Entity for validation or further actions as may be requited in order to respond to the suppliers
• Analyzing and evaluating delivery delays to estimate and advise the applicable Liquidated
• Damages therefrom
• Identifying disruptions in the supplier submission and delivery schedules
• Verifying the supplier reported progress and ability to meet its delivery obligations through regular communication with assigned suppliers
• Ensure the latest delivery information is kept up to date and relayed to the Buyer and Technical
• Entity to update the project schedule
• Developing and implementing future material management and control plans and procedures
• Fulfilling additional responsibilities and misc. expediting functions as required to support the C&P team

CONTEXT AND ENVIRONMENT

• Interface with Techlog Transit in Goods in Transit process
• Lack of planning from User department leading to urgent treatment.
• Complex market and heavy local content pressure in Oil & Gas Industry (Local Content,
• Community Content, Carbotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.
• Purchasing is vital to ensure continuity of affiliate’s operational and production activities. The job involves regular contact with local and international suppliers. The buyer is expected to pay special attention to local

ACCOUNTABILITIES

• Ensure 100% compliance to COMPANY rules, SOX and local rules
• The position is essential in the COMPANY CPNC organization in terms of meeting User requirements and deadlines.
• Always ensure that timely and up to date information is provided to stakeholders for planning purposes

REQUIRED QUALIFICATIONS / EXPERIENCE

• A degree in Engineering, Management or Social Sciences (Preferably Purchasing & Supply).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Minimum 2 years’ experience in Oil and Gas Industry with good knowledge of Purchasing and Supply Chain
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Good command of English language and excellent communication skills.

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SERVICE DIMENSIONS

• More than 105 staff within the C&P Division; plus 420 UNISUP users of the supply chain module (MM)
• Producing at least 30 Affiliate Monthly KPIs in addition to weekly and monthly divisional reporting and up to 20 internal and external Audits and Controls per annum in conjunction with crossfunctional teams/HQ.
• Several C&P Business Tools including UNISUP, Excel, ARIBA, NIPEX and Power Point
• Training to relevant Tools:
• - SAP (150 Man-hours/annum)
• - E-sourcing tool (200 Man-hours/annum + More than 90 vendors)
• - General support (100 Man-hours/annum)
• Create and or update approx. - 7 work instructions per annum

ACTIVITIES

• The Job holder adheres to the H3SEQ rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Support for Supply Chain tools and systems
• Support a functional Hotline and ensure the resolution of various problems and issues arising from the appropriation of C&P tools.
• Create and maintain a list of contact members in the User Departments and ensure this list is updated regularly
• Suggest and propose regular revision of user manuals, procedures and work instructions pertaining to the use of SC Tools
• Coordinate and ensure the regular training and support for external Suppliers on the e-sourcing tool and NIPEX platforms
• Suggest and propose the delivery of Requests for Assistance (e.g. MTKs) for incidents or challenges requiring CC-SAP or other external assistance
• Test and validate under custody of Performance & Tools Manager new solutions and upgrades of Supply Chain (SC) tools,
• Participate in all specific actions (e.g. data cleaning) related to SC tools which can have impacts on SC processes Training, appropriation and controls
• Suggest and prepare after SAP Lead User’s approval all requests for modifications to profiles, reference users or permissions in respect of SC Tools so as to ensure segregation of duties in SAP.
• Coordinate and ensure the regular (re)training of users of all SC Tools and in particular, the training and induction of new users so as to ensure the optimal appropriation and use of these tools.
• Perform regular controls to continuously improve the level of appropriation of SC tools so as to improve affiliates performance in ASAP and related audits (e.g. SOX audits)
• Front Line contact for IS systems
• Monitor the general evolution of new technologies and their potential for process improvements
• Check out and prepare resolution for all queries regarding Tools within TUNC Supply Chain

CONTEXT AND ENVIRONMENT

• The level of activity in the affiliate, the growth of the CPNC Division and other ongoing challenges requires a comprehensive suite of software system to support Supply Chain activities. These include UNISUP, AGORA, e-sourcing, NIPEX and Excel (Power BI)
• There are approximately 420 Users of the UNISUP Supply Chain module. These users are distributed across several locations and sites and it is the responsibility of the Tools and Support
• Engineer to ensure Users attain proper appropriation.
• Equally, the Tools and Support Engineer should be able to provide adequate support for UNISUP and other SC tools
• An important aspect of the activity relates to capacity to train and obtain User’s attention, the
• Tools and Support Engineer must therefore have tuition and diplomatic capabilities.

ACCOUNTABILITIES

• To accurately represent business requirements and the configuration of affiliates business processes in the system
• To be responsible for quality delivery of all training and appropriation related to SC Tools
• To act as liaison between the UNISUP Coordination, the UNISUP MM users and SC Business Process Owner
• To be the Champion for all SC software solutions within the SC business of the affiliate including synergies with other business entity.
• To validate the district’s position on C&P SC tools.

TECHNICAL SKILLS

• Data Audit
• Proficiency in Microsoft Office Software Package
• Proficiency in BI Reporting (Power BI)
• Demonstrable commitment to excellence, respect for deadlines, team spirit and good communication skills
• Result oriented.
• Have very good notions in training techniques and a good dose of diplomacy
• The position is essential in the COMPANY organization in terms of meeting User requirements and deadlines.
• Managing purchasing processes delivering best quality in time and at the optimal cost for the affiliate
• To improve purchasing practices, procedures and reference documentation
• To train and assist local members of his/her team, and when possible other local staff
• Always ensure that Purchases are made with the best possible compromise between, lead time, value and quality

REQUIRED QUALIFICATIONS / EXPERIENCE

• Minimum of a Second-Class university degree in Engineering, Business or a Supply Chain discipline plus 3 years’ experience in the Oil & Gas Industry.
• Very good knowledge of C&P SC tools including UNISUP, Planning tools, e-sourcing tools & NipeX, in addition to other Business & Computing tools
• Computer literacy is mandatory and paramount on and off the job,
• Microsoft EXCEL Proficiency is highly important and job holder must be able to write Macros.
• Must have risk-based audit experience.
• Must be able to perform financial and non-financial audit.
• Must be able to facilitate LEAN Methodology
• Must have Microsoft Power Point presentation Proficiency.