Contracts Engineer /Buyer at International Energy Services Limited (IESL)

Activities

• The post holder is responsible for pre-award preparation, negotiation, award and monitoring the administration of Contracts for works/goods/services in such a manner as to ensure the Company’s best commercial interests are both served and protected, while monitoring relevant markets and supporting contractor performance management.
• Organize and control all process-based activities relating to offshore service contracts in assigned portfolio including strategies, pre-qualifications, tender list development, issues of ITT, analysis of tenders, contract negotiations and the preparation of contractual documentation.
• Proactively work with the métier partners (Technical Duets) to build and maintain relationships with contractors / suppliers and monitor their performance by participating in contract performance management activities.
• Liaise closely with the relevant Global Category Manager to locally deploy TGP strategy and comply with TGP governance.
• Actively pursue contracting synergy opportunities for all business requirements.
• Actively contribute to the 3C program by delivery of costs savings without compromising safety or quality.
• Provide proactive and timely advice and support to internal and external stakeholders in all matters relating to Contracts & Procurement, including operating as a ‘Duet’ with the technical counterpart to promote effective contract planning, management and performance.
• Utilize approved standard contract documentation and ensure compliance with standard contracting principles during negotiations.
• Comply with all applicable Supply Chain rules, governance, and process.
• Ensure that contractor / supplier selection is carried out in accordance with Company requirements and Compliance Program and that safety and environmental assessments are part of the selection process.
• Mitigate project risk through pro-active management and negotiation of contractual disputes.
• Support settlement of claims, in conjunction with senior management and Legal, by proposing
• strategies and actions and by participating in negotiations.
• Contribute to the process of continuous improvement, including participation in and promotion of
• Lean initiatives and adoption and sharing of best practice.
• Prepare and Present (where required) Contracts Committee presentations.
• Demonstrate personal commitment to the HSEQ Policy and actively participate in Company safetyawareness and initiative schemes.
•  Maintain awareness of and ensure compliance with all relevant Statutory and Company HSEQ standards.
• Effectively and efficiently use all Supply Chain Tools (SAP, E-Sourcing, AGORA, Etc.) to ensure all required information is available in a timely manner and fully auditable.
• Ensure information of portfolio is systematically updated in the Master Procurement Plan while maintaining an up-to-date contract portfolio status.
• Verify that company’s Contractual Policies and applicable laws and regulations are adhered to, especially related to ethic and transparency
• Participates in preparation of Contracts procedures.
• Complies with the standards of the company and the agreements with the partners
• Applies and respects the procedures in the tender process and ensures that team complies. Implement Company’s Global Procurement (TGP) directives within team and technical duets.

CONTEXT AND ENVIRONMENT

• Lack of planning from User department leading to urgent treatment.
• Long and complex tendering process (notably NAPIMS approval)
• Increased political pressure in Oil & Gas Industry (Local Content, Community Content, Cabotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.

SERVICE CONTENT

HSE Objectives

• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation.
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans

ACCOUNTABILITIES

• Ensure 100% compliance to COMPANY rules, SOX and local rules.
• Ensures the establishment of suitable lists of potential bidders in accordance with vendor management policies and procedures to obtain good value for money.
• Ensures contracts are drafted in accordance with approved model which reflect to company’s ethic policy, procedure thereby minimizing company’s exposure to risk.
• Contributes during negotiation either for dispute resolution and claim settlement or for generation of saving.
• Mentors Contracts Engineers, Buyers, Contracts Administrators

REQUIRED QUALIFICATIONS / EXPERIENCE

• Fluent in English Language
• A degree in Engineering, Management or Social Sciences (preferably Supply Chain)
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• 3 to 5 years' experience in oil and gas industry of which 2 years should be as a contract Engineer.
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Excellent communication skills.
• Excellent presentation skills
• Very good organizational skills
• Reasonable knowledge of SAP tool