Executive Assistant at Workforce Group

Overview

• We are seeking highly organized, proactive, and professional Executive Assistants to provide strategic and administrative support to senior executives within a leading FMCG / Manufacturing Group.
• The successful candidates will be responsible for ensuring seamless executive operations through effective calendar management, travel coordination, stakeholder engagement, documentation management, and confidential administrative support.
• Depending on the assigned portfolio, the role may also involve supporting family office activities, household operations, protocol management, and executive lifestyle coordination.

Key Responsibilities

• Manage executive calendars, appointments, and schedules.
• Coordinate local and international travel arrangements, itineraries, accommodation, and logistics.
• Organize meetings, prepare agendas, take minutes, and track action items.
• Manage confidential correspondence, reports, presentations, and executive documentation.
• Serve as a key liaison between executives and internal / external stakeholders.
• Coordinate board meetings, executive meetings, and strategic engagements.
• Monitor and follow up on executive directives, ensuring timely execution.
• Support vendor management and relationship coordination where required.
• Ensure efficient office operations and administrative processes.
• Maintain strict confidentiality and professionalism in handling sensitive information.
• Support protocol, executive events, and stakeholder engagements.
• Where applicable, coordinate household operations, family logistics, residence staff, concierge services, and personal affairs of senior executives.

Requirements

• Bachelor's Degree in Business Administration, Management, Social Sciences, or related discipline.
• Professional certifications in Administration, Office Management, Secretarial Studies, or related fields are an added advantage.
• Minimum of 5 years' experience supporting senior executives, CEOs, Managing Directors, Executive Directors, Chairpersons, Founders, or High - Net - Worth Individuals.
• Strong experience in executive support, stakeholder management, and travel coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience preparing reports, presentations, and meeting documentation.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities in a fast - paced environment.
• High level of discretion, professionalism, and confidentiality.
• Candidates with experience in FMCG, Manufacturing, Conglomerates, Family Offices, Chairman's Office, CEO / Managing, Director's Office, Executive Office Management will be strongly preferred.

Key Competencies

• Executive Support
• Calendar & Time Management
• Travel & Logistics Coordination
• Stakeholder Management
• Board & Meeting Administration
• Communication & Presentation Skills
• Confidentiality & Discretion
• Problem Solving
• Protocol Management
• Vendor Management
• Office Administration
• Attention to Detail.