Latest Jobs at ICRC - International Committee of the Red Cross

Job: ABJ202200337

Description

• Under the direct supervision of Finance and Administration Manager, the Premises Maintenance Supervisor ensures proper maintenance of ICRC premises, lease contracts and equipment, with close supervision of the maintenance team.

Main Duties and Responsibilities

• Maintains and repairs equipment and infrastructure; coordinates and/or supervises any work done by external providers with respect of timeline
• Analyse and formulate solutions or technical support for the electrical, carpentry, masonry, or metal works, plumbing, painting, and any other civil works.
• Immediately alerts to any issues that could have negative consequences or represent risk (technical malfunctions, accidents)
• Orders or purchases any necessary material and supplies, in coordination with logistics staff and maintenance team
• Brief new collaborators and others as necessary on maintenance, use of equipment & appliances in the ICRC premises.
• Ensure that office structures and residences are well maintained, acting on necessary improvements and preventive maintenance measures
• Prepare, read interpret designs, drawings, and bills of quantities (estimates & costing) and work progress schedules for all civil works as necessary.
• Plan new constructions with Finance and Admin Manager and co-ordinate maintenance of buildings at Delegation, Logistics, and all housing premises.
• Assess the condition of new premises by filling the takeover form and write a report to the Finance and Admin Manager on needed repairs and a work plan.
• Ensures planned proactive maintenance (PPM) of all premises to reduce or prevent corrective maintenance
• Manage all the passive security projects and ensure the implementation of all compulsory measures in all premises and offices.
• Ensures compliance to Electrical Safety and Precaution (ESAP) and minimum safety standards of the ICRC in all maintenance works.
• Ensures inventory of working tools, equipment, safety gears are always up to date.
• Make sure essential kits (First Aid, Malaria, Emergency Stock) are up to date.
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

• Bachelor’s Degree in Business Administration or related field
• Minimum of 5 years’ experience in similar position
• Previous experience working with an INGO, Embassy, or related organisations

Desired profile and Skills:

• Fluent in written and spoken English
• Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).

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Job Code: ABJ202200338

Job Description

• Under the direct supervision of Finance and Administration Manager, the welcome Assistant ensures that welcome activities are organized smoothly including coordination of pick up/drop off of ICRC staff and guests, travel arrangements, accommodation and any related events activities.

Main Duties and Responsibilities

• In charge of the welcome Department in the Sub Delegation
• Participates in organizing pick up/drop off with other ICRC offices and accommodation (Hotels and Residences) for staff and guests.
• Interacts with relevant parties (Welcome ABJ, mobile staff, resident staff) regarding certificates, visas, permits, registration when it’s needed, etc.
• Ensures that delegation ID card get to new mobiles on mission and new staff recruited.
• Organizes welcome files, business cards, briefing programmes, and tour of the sub-Delegation for new arrivals.
• Organizes welcome side of events/seminars/meetings, coordinating with parties concerned.
• Handles the JOS Welcome Service Task Management (STM) independently.
• Organizes communication flow between ICRC Offices, Sub Delegations/Delegation regarding staff travel.
• Keeps all appropriate databases up to date on staff members, missions, and other travel, documents validity, residences, and any other relevant information (Telephone numbers, airlines etc).
• Provides supports or facilitates the personal purchases of the mobile staff.
• Supports the Admin and IM team during holiday and other absences.
• Handles mobile phone request, keep stock, and disburse recharge cards for staff.
• Maintain the up-to-date list of all satellite phones, their accessories and their SIM Cards.
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

• Bachelor's Degree in Administration or a relevant field
• Minimum of 2 years’ experience in a similar role (INGO, Embassy etc)

Desired profile and Skills:

• Fluent in written and spoken English
• Good analytical skills, detail-orientation, and precision
• Very well organized, with good planning abilities.
• Capacity to work within a team; good interpersonal skills, and ability to deal with people respectfully.
• Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).