Jobs at International Facilities Services Limited - IFS

Description

• We require the services of a SPY Driver to work with our Executives in Ikoyi.

Requirements

• Interested candidates should possess a SPY training Certificate with at least 5 years experience.
• Candidates must be resident in Lagos Island (Ikoyi, Victorial Island, Lekki, or Obalende)
• Must have a clean driving Licence and Lagos State Drivers Certifcate.
• Must be able to drive Manual and Auto transmission vehicles

go to method of application »

Job Summary

• efficiency through technology, automation, and improved processes.
• The role supports workforce planning, compliance, staff welfare, and operational effectiveness across multiple sites.
• The ideal candidate is technologically savvy, data-driven, and able to design or improve HR processes using digital tools.

Key Responsibilities
Human Resources Management:

• Manage recruitment, onboarding, and deployment of staff across sites
• Oversee employee records, contracts, and documentation
• Coordinate performance management and appraisal processes
• Support disciplinary processes in line with company policy
• Manage staff welfare, leave administration, and attendance tracking.

HR Technology & Process Optimisation:

• Identify opportunities to automate HR processes such as:
  • Attendance and time tracking
  • Leave management
  • Payroll inputs and reporting
  • Staff records and documentation
• Implement and manage HR systems (HRIS, digital filing, shared platforms)
• Improve HR workflows to reduce manual work and errors
• Use HR data and reports to support management decisions
• Train staff on new HR tools and systems.

Compliance & Policy Implementation:

• Ensure HR practices follow company policies and applicable Nigerian labour requirements
• Support implementation of staff handbook and internal policies
• Maintain proper documentation for audits and inspections
• Monitor contract renewals and probation confirmations.

Administrative Management:

• Oversee office administration and support services
• Manage office supplies, vendors, and service contracts
• Coordinate facility and office support functions
• Ensure proper filing and record management systems.

Employee Relations & Communication:

• Serve as a link between management and employees
• Address employee concerns professionally and confidentially
• Promote positive workplace culture and discipline
• Support internal communication and staff engagement initiatives.

Reporting & Management Support:

• Prepare HR and administrative reports
• Track workforce data, headcount, and turnover
• Support management with HR insights and recommendations.

Requirements & Qualifications
Education:

• Bachelor’s Degree or HND in Human Resources, Business Administration, or related field.

Experience:

• Minimum of 5 – 7 years experience in HR and Administration
• Experience in multi-site or operational environments (facilities, construction, services) is an advantage.

Technical & Digital Skills (Critical):

• Strong proficiency in Microsoft Excel and Word
• Experience using HR software, HRIS, or digital HR tools
• Ability to design simple HR automation using tools such as:
  • HR platforms
  • Spreadsheets with formulas or dashboards
  • Workflow or document management systems
• Comfortable adopting and training others on new technology.

Skills & Competencies:

• Strong organisational and planning skills
• Good understanding of HR processes and administration
• Problem-solving and process improvement mindset
• Strong communication and interpersonal skills
• High level of confidentiality and professionalism.

Working Conditions:

• Physical Office-based with regular interaction with site teams
• Occasional visits to operational sites.

go to method of application »

Job Summary

• The Estate Facility Manager is responsible for the effective management, maintenance, and smooth operation of residential estate facilities.
• The role ensures that all infrastructure, services, and vendors operate efficiently while maintaining safety, service quality, and resident satisfaction.

Key Responsibilities
Estate Operations & Maintenance:

• Oversee daily facility operations within the estate
• Ensure proper maintenance of buildings, roads, drainage, lighting, water supply, and common areas
• Plan and supervise preventive and corrective maintenance activities
• Monitor utility systems such as power supply, generators, water treatment plants, and pumps
• Respond promptly to facility-related emergencies.

Vendor & Contractor Management:

• Supervise service providers including cleaners, security, gardeners, waste managers, and technicians
• Ensure vendors deliver services according to agreed standards and schedules
• Verify work completed and approve service reports
• Escalate vendor performance issues when necessary.

Staff Supervision:

• Supervise estate facility staff and site supervisors
• Prepare duty rosters and work schedules
• Monitor attendance, discipline, and performance
• Provide guidance and basic training to on-site staff.

Health, Safety & Compliance:

• Ensure compliance with safety procedures and company policies
• Conduct regular safety inspections and risk assessments
• Ensure proper use of equipment and personal protective equipment (PPE)
• Report incidents, hazards, and accidents appropriately.

Resident & Stakeholder Relations:

• Serve as the main point of contact for facility-related complaints and requests
• Resolve resident concerns professionally and within agreed timelines
• Maintain good working relationships with estate management committees and residents.

Reporting & Documentation:

• Prepare daily, weekly, and monthly operational reports
• Maintain accurate maintenance logs and records
• Track expenses related to estate facilities and services
• Support audits and inspections when required.

Requirements & Qualifications

• Bachelor’s Degree or HND in Engineering, Facilities Management, Estate Management, or a related field
• Minimum of 5 years experience in facilities or estate management
• Previous experience managing residential estates is an advantage.

Other Requirements:

• Ability to work under pressure and respond to emergencies
• Willingness to work extended hours when required
• High level of integrity and professionalism.

Skills & Competencies:

• Strong knowledge of estate infrastructure and facility operations
• Good leadership and people management skills
• Ability to manage multiple service providers
• Strong communication and problem-solving skills
• Basic computer skills (Microsoft Word, Excel, reporting tools).

Working Conditions:

• Based on-site within the estate
• May require weekend or emergency call-out duties.

go to method of application »

Job Summary

• The Accountant will manage day-to-day accounting activities with specific responsibility for estate-related finances.
• The role involves multiple reconciliations, tracking service charges, vendor payments, and supporting accurate financial reporting across estates and facilities.
• The ideal candidate is detail-oriented, strong in reconciliations, and comfortable managing multiple accounts and records.

Key Responsibilities
Core Accounting Functions:

• Prepare and maintain proper accounting records and books of account
• Post transactions into accounting systems accurately and on time
• Support preparation of monthly management accounts
• Assist with budgeting and cost control activities
• Maintain general ledger and supporting schedules.

Estate Accounting Responsibilities:

• Manage estate income such as service charges, levies, and other collections
• Track resident payments and outstanding balances
• Prepare estate-specific income and expenditure reports
• Maintain individual estate ledgers and sub-accounts
• Support billing and invoicing for estates.

Reconciliations (Key Focus):

• Perform regular bank reconciliations for multiple estate and company accounts
• Reconcile service charge collections against bank statements
• Reconcile vendor invoices with contracts and approved services
• Reconcile utility expenses, payroll inputs, and shared costs across estates
• Investigate and resolve reconciliation differences promptly.

Payables & Vendor Management:

• Process vendor invoices and prepare payment schedules
• Ensure payments are supported by approvals and documentation
• Maintain accurate vendor records and statements
• Assist with contract cost tracking for estate service providers.

Controls, Compliance & Documentation:

• Ensure proper financial documentation and filing

• Support internal controls and audit processes
• Prepare schedules and reports for internal or external audits
• Ensure transactions follow company financial procedures.

Reporting & Management Support:

• Prepare weekly and monthly financial and reconciliation reports
• Provide financial insights on estate performance and cost trends
• Support management with financial analysis when required.

Requirements & Qualifications

• Education: Bachelor’s Degree or HND in Accounting, Finance, or related field
• Professional Qualification: Qualified accountant (ICAN, ACCA, or equivalent) is an advantage
• Experience: Minimum of 7 – 10 years accounting experience
• Prior experience in estate accounting, facilities management, property management, or service companies is a strong advantage
• Proven experience handling multiple reconciliations.

Technical Skills:

• Strong knowledge of accounting principles
• Advanced use of Microsoft Excel (reconciliations, formulas, schedules)
• Experience using accounting software
• High accuracy and attention to detail.

Skills & Competencies:

• Strong analytical and reconciliation skills
• Ability to manage multiple accounts and deadlines
• Good documentation and record-keeping skills
• Professional integrity and confidentiality
• Ability to work independently with minimal supervision.

Working Conditions:

• Physical Office-based with interaction with estate managers and operations teams
• May require occasional visits to estates for financial reviews.

go to method of application »

Job Summary

• The Power Engineer is responsible for the operation, maintenance, and reliability of power systems across estates and facilities.
• This includes generators, electrical distribution, power changeover systems, and energy optimisation to ensure uninterrupted power supply and safety.
• The role requires strong technical competence, attention to detail, and the ability to respond quickly to power-related issues.

Key Responsibilities}
Power Systems Operations:

• Operate and maintain generators, switchgear, transformers, and electrical panels
• Monitor power supply systems to ensure stable and continuous electricity
• Manage load balancing and power changeover between public power and generators
• Ensure proper operation of UPS and backup power systems where applicable.

Preventive & Corrective Maintenance:

• Carry out routine inspections and preventive maintenance on power equipment
• Diagnose and repair electrical and power-related faults
• Maintain generator service schedules and logs
• Coordinate refuelling and monitor fuel consumption
• Ensure timely replacement of faulty or worn-out components.

Energy Management & Optimisation:

• Monitor power usage and identify opportunities to reduce energy waste
• Track generator run hours and efficiency
• Support cost control through efficient power management
• Provide input on power system upgrades or improvements.

Safety, Compliance & Risk Control:

• Ensure all power systems comply with safety standards and company procedures
• Enforce lock-out and safe work practices
• Ensure proper use of personal protective equipment (PPE)
• Report electrical hazards, incidents, and near misses promptly.

Documentation & Reporting:

• Maintain accurate maintenance records and power logs
• Prepare daily, weekly, and monthly power and fuel reports
• Document breakdowns, repairs, and corrective actions taken
• Support audits and inspections with proper records.

Team & Vendor Coordination:

• Supervise technicians and power operators where applicable
• Liaise with external service providers for major repairs or servicing
• Support facility managers during power-related emergencies.

Requirements & Qualifications

• Education: HND or Bachelor’s Degree in Electrical Engineering, Power Engineering, or related field
• Professional Certification: Relevant technical certification or trade qualification is an advantage
• Minimum of 6 - 10 years experience managing power systems
• Strong experience with industrial or estate generators and electrical systems
• Experience in estates, facilities management, or industrial environments is an advantage.

Technical Skills:

• Strong knowledge of electrical power systems and generators
• Ability to read electrical diagrams and manuals
• Good fault-finding and troubleshooting skills
• Basic computer skills for reporting and documentation.

Skills & Competencies:

• Strong attention to detail and safety
• Ability to work under pressure and respond to emergencies
• Good communication and teamwork skills
• High level of discipline and professionalism.

Working Conditions:

• On-site role within estates or facilities
• Shift work or on-call duty may be required
• Exposure to electrical and mechanical equipment.

go to method of application »

Description

• We seek qualified health officers to join our team in providing quality assessment and facility audits in hospitals and other healthcare institutions.
• This contract is expected to last 6 to 8 weeks of monitoring activities.
• At least 2 years of clinical experience will be an advantage; however, newly qualified nurses with exceptional analytical and documentation skills may also apply.
• The ideal candidate must be computer-literate.

The Health Monitoring Assessment Officer can be of any of the following specialties listed below:

• Doctors
• Nurses
• Lab Technicians
• Biochemist
• Microbiologist
• Public Health
• Interns.

Responsibilities
Health Facility Quality Assessment Visits and Monitoring:

• Assess assigned hospitals and health facilities and develop scores in line with global best practice
• Lead and participate in training for hospitals
• Monitoring deliverables as per laid down guidelines and framework
• Attend scheduled and impromptu meetings on behalf of the company at the health board.
• Other assigned responsibilities relevant to the actualization of the project.