Accountant at International Facilities Services Limited - IFS

Job Summary

• The Accountant will manage day-to-day accounting activities with specific responsibility for estate-related finances.
• The role involves multiple reconciliations, tracking service charges, vendor payments, and supporting accurate financial reporting across estates and facilities.
• The ideal candidate is detail-oriented, strong in reconciliations, and comfortable managing multiple accounts and records.

Key Responsibilities
Core Accounting Functions:

• Prepare and maintain proper accounting records and books of account
• Post transactions into accounting systems accurately and on time
• Support preparation of monthly management accounts
• Assist with budgeting and cost control activities
• Maintain general ledger and supporting schedules.

Estate Accounting Responsibilities:

• Manage estate income such as service charges, levies, and other collections
• Track resident payments and outstanding balances
• Prepare estate-specific income and expenditure reports
• Maintain individual estate ledgers and sub-accounts
• Support billing and invoicing for estates.

Reconciliations (Key Focus):

• Perform regular bank reconciliations for multiple estate and company accounts
• Reconcile service charge collections against bank statements
• Reconcile vendor invoices with contracts and approved services
• Reconcile utility expenses, payroll inputs, and shared costs across estates
• Investigate and resolve reconciliation differences promptly.

Payables & Vendor Management:

• Process vendor invoices and prepare payment schedules
• Ensure payments are supported by approvals and documentation
• Maintain accurate vendor records and statements
• Assist with contract cost tracking for estate service providers.

Controls, Compliance & Documentation:

• Ensure proper financial documentation and filing

• Support internal controls and audit processes
• Prepare schedules and reports for internal or external audits
• Ensure transactions follow company financial procedures.

Reporting & Management Support:

• Prepare weekly and monthly financial and reconciliation reports
• Provide financial insights on estate performance and cost trends
• Support management with financial analysis when required.

Requirements & Qualifications

• Education: Bachelor’s Degree or HND in Accounting, Finance, or related field
• Professional Qualification: Qualified accountant (ICAN, ACCA, or equivalent) is an advantage
• Experience: Minimum of 7 – 10 years accounting experience
• Prior experience in estate accounting, facilities management, property management, or service companies is a strong advantage
• Proven experience handling multiple reconciliations.

Technical Skills:

• Strong knowledge of accounting principles
• Advanced use of Microsoft Excel (reconciliations, formulas, schedules)
• Experience using accounting software
• High accuracy and attention to detail.

Skills & Competencies:

• Strong analytical and reconciliation skills
• Ability to manage multiple accounts and deadlines
• Good documentation and record-keeping skills
• Professional integrity and confidentiality
• Ability to work independently with minimal supervision.

Working Conditions:

• Physical Office-based with interaction with estate managers and operations teams
• May require occasional visits to estates for financial reviews.