Jobs at H. Pierson Associates

Job Summary: 

• Our client seeks a dynamic, strategic, and hands-on Head of Finance to oversee all financial functions within its oil & gas operations. The ideal candidate will bring versatile experience across finance disciplines, including financial planning & analysis (FP&A), treasury, project finance, cost control, compliance, and investor relations. Crucially, the candidate should possess a strong foundation in AI-powered analytics to optimize performance and drive strategic decision-making across the organization. 

Key Responsibilities: 

• Originate and execute profitable oil and gas trading deals across West Africa, including spot and term contracts. 
• Lead the company’s overall financial strategy, planning, budgeting, and forecasting in alignment with business goals. 
• Develop a comprehensive AI adoption strategy for finance functions, ensuring alignment with industry standards and company objectives. 
• Oversee day-to-day financial operations, including accounting, treasury, taxation, and reporting. 
• Oversee AI-powered financial data management systems for accuracy, security, and compliance. 
• Partner with IT/Data Science teams to develop intelligent dashboards, real-time analytics, and automated financial reporting tools. 
• Apply AI insights to improve supply chain management, fuel trading, inventory control, and OPEX/CAPEX analysis. 
• Position the company as a pioneer in adopting cutting-edge AI solutions within the Oil & Gas sector 
• Use AI-driven insights to evaluate and prioritize funding for renewable energy projects and sustainable practices. 
• Manage capital raising efforts, including project financing, debt structuring, and investor engagement. 
• Provide commercial support to trading, operations, and project teams by developing financial models, feasibility analyses, and pricing strategies. 
• Ensure accurate and timely financial reporting in accordance with IFRS and industry best practices. 
• Monitor and optimize cash flow, working capital, and funding for ongoing operations and capital projects. 
• Oversee compliance with tax, regulatory, audit, and internal control requirements across jurisdictions. 
• Drive implementation and improvement of ERP systems, financial processes, and controls. 
• Lead, mentor, and develop a high-performing finance team. 
• Provide key insights and presentations to executive leadership and the board for strategic decisions. 

Key Requirements 

• Bachelor’s degree in Accounting, Finance, Economics, or a related field. A Master’s degree (e.g., MBA) or professional certifications (ACCA, CFA, CPA) are strongly preferred. 
• 10–15 years of progressive finance experience, with at least 5 years in a senior leadership role within the Oil & Gas sector. 
• Versatile experience across upstream, midstream, or downstream segments (e.g., E&P, refining, trading, logistics). 
• Strong background in financial management, project evaluation, CAPEX/OPEX control, and cost recovery (especially for upstream or joint venture operations). 
• Proven track record in capital raising, including working with banks, DFIs, investors, and financial advisors. 
• Demonstrated experience deploying AI or advanced analytics tools (e.g., Power BI, Tableau, Alteryx, SAP Analytics Cloud, or custom ML models). 
• Strong knowledge of financial systems (e.g., Oracle, SAP, NetSuite) and digital transformation best practices. 
• In-depth knowledge of tax structures, joint venture accounting, crude lifting, and royalty regimes applicable in Nigeria and West Africa. 
• Excellent communication, negotiation, and leadership skills. 
• Proficiency in Microsoft Excel, ERP platforms (SAP, Oracle, etc.), and financial modeling tools. 
• Experience working with regulatory bodies such as FIRS, NUPRC, NMDPRA, and NEITI is a plus. 

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Job Summary: 

• Our client is seeking a seasoned and entrepreneurial Trader with extensive experience in the West African Oil & Gas trading landscape. The ideal candidate will leverage AI-driven market analysis, predictive analytics, and automated trading strategies to enhance deal origination, execution, and management across crude oil, refined petroleum products (PMS, AGO, DPK, LPG), and gas derivatives. This role demands a robust and engaged clientele base, profound market insight enhanced through AI-assisted forecasting, and cross-border deal-making expertise supported by digital platforms and algorithmic trading tools. 

Key Responsibilities: 

• Originate and execute profitable oil and gas trading deals across West Africa, including spot and term contracts. 
• Utilize existing client relationships to drive revenue and increase market share in targeted countries, such as Nigeria, Ghana, Côte d’Ivoire, Senegal, Togo, and Benin. 
• Leverage AI-powered risk assessment models to evaluate potential trading risks, supporting data-driven negotiation strategies and decision-making. 
• Utilizing AI tools to analyze market trends, forecast demand, and optimize trading strategies across the region. 
• Applying AI to monitor environmental impact, optimize resource usage, and support sustainable trading practices. 
• Using AI algorithms to identify and mitigate risks such as currency fluctuations, geopolitical challenges, and supply chain disruptions. 
• Leveraging AI to ensure efficient logistics, inventory management, and timely delivery of goods, while minimizing costs. 
• Collaborate with logistics and operations teams to ensure seamless cargo delivery, scheduling, and documentation. 
• Work closely with finance, legal, and risk departments to structure deals, manage credit exposure, and mitigate trade risks. 
• Lead market penetration efforts into new territories and expand the portfolio of traded products. 
• Stay abreast of regulatory changes, compliance requirements, and geopolitical events impacting oil & gas trade in the region. 
• Prepare periodic trading reports, forecasts, and market intelligence updates for management decision-making. 

Key Requirements 

• Bachelor’s degree in Petroleum Economics, Business, Finance, or related field. MBA or energy trading certifications (e.g., ICE, Platts) are advantageous. 
• 7–12 years of trading experience in the oil & gas sector, with at least 5 years focusing on West African markets. 
• Demonstrated track record of successful trade origination and execution in crude, refined products, or gas. 
• Established client base within the oil & gas trading ecosystem (marketers, importers, refineries, or distributors). 
• Strong understanding of trade finance instruments, logistics (vessel chartering, tank farm storage), and risk management. 
• Proven expertise in utilizing AI technologies to enhance trading operations and strategies.  
• Strong analytical skills with the ability to interpret complex data and market signals.  
• Established and active clientele base, demonstrating effective relationship management.  
• Experience in executing cross-border trading deals and familiarity with relevant regulatory frameworks. 
• Ability to work under pressure, travel across the region, and manage multiple transactions concurrently. 

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Job Summary: 

• Our client seeks a highly driven and experienced Commodity Trader with a versatile background in the oil & gas trading ecosystem, covering refined petroleum products, crude oil, and gas. The ideal candidate will possess a substantial book of clients and trading relationships along with the ability to leverage AI-powered trading tools and analytics. This trader must have a deep understanding of commodity markets, a proven ability to originate and close profitable deals, and an existing network of off-takers, suppliers, and financial institutions across West Africa and beyond. This role requires a blend of strategic thinking, market agility, operational know-how, and technological savvy to grow trading volumes and margins sustainably while utilizing cutting-edge AI solutions for competitive advantage. 

Key Responsibilities: 

• Originate and execute profitable oil and gas trading deals across West Africa, including spot and term contracts. 
• Originate, negotiate, and execute trading contracts for crude oil, refined products (e.g., PMS, AGO, DPK, LPG), and/or natural gas. 
• Build and manage a strong portfolio of clients, suppliers, and partners across key markets in West Africa, Europe, and the Middle East. 
• Monitor global oil & gas markets, benchmark indices (e.g., Platts, Argus), and supply-demand dynamics to inform pricing and trading strategies. 
• Bring and actively maintain a substantial "book" of clients, including suppliers, off-takers, and financial institutions, demonstrating ability to convert relationships into profitable trades  
• Utilize AI-powered market intelligence platforms to identify trading opportunities, price anomalies, and arbitrage possibilities before competitors  
• Develop and implement algorithmic trading strategies for specific market conditions when appropriate  
• Collaborate with data science teams to build predictive models for price movements, supply-demand dynamics, and geopolitical impacts  
• Leverage natural language processing tools to extract actionable insights from news, social media, and industry reports affecting commodity markets  
• Implement AI-based risk assessment tools to evaluate counterparty credit risk and transaction exposure  
• Utilize machine learning to optimize trade timing, volumes, and hedging strategies based on historical performance  
• Incorporate satellite imagery analysis and alternative data sources for real-time monitoring of supply movements and storage levels  
• Design and implement structured trade finance solutions supported by AI-based risk assessment tools  
• Apply advanced data visualization techniques to communicate complex market dynamics to stakeholders 
• Identify arbitrage and hedging opportunities to maximize trading margins and mitigate exposure. 
• Coordinate with internal operations, logistics, risk, and finance teams to ensure efficient deal execution. 
• Manage commercial risk, counterparty exposure, credit terms, and delivery schedules. 
• Maintain up-to-date records of contracts, lifting schedules, product specs, and compliance documentation. 
• Represent the company in high-level negotiations and industry events to expand the trading footprint. 
• Contribute to business development strategies by opening new markets or launching new products. 

Key Requirements 

• Bachelor's degree in Economics, Finance, Business, Engineering, Data Science or a related field. A master's degree or professional trading certification(s) is an added advantage  
• 7-12 years of experience in commodity trading with a focus on oil & gas markets  
• Demonstrable book of business with verifiable transaction history showing successful deal origination and execution  
• Experience in structured trade finance and ability to bring financial partners to support complex transactions  
• Proven expertise in utilizing AI and data analytics tools for trading advantage (e.g., predictive analytics platforms, algorithmic trading systems)  
• Proficiency in Python, R, or similar languages used for quantitative trading analysis  
• Experience with machine learning applications in commodity price forecasting and risk management  
• Strong network of off-takers, suppliers, refineries, marketers, and financiers in Africa and globally with proven ability to convert relationships into transactions  
• Demonstrated ability to integrate alternative data sources into trading decisions  
• Solid understanding of trade finance instruments, INCOTERMS, vessel chartering, and supply chain coordination  
• Experience in structuring complex S&P (Sale and Purchase) transactions in oil and gas markets 

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Job Summary: 

• Our client is seeking a strategic and innovative leader to serve as the Head of Risk Management for its oil & gas operations. This role demands a highly skilled professional with extensive experience in identifying, assessing, and mitigating risks across operational, financial, regulatory, and strategic domains. The ideal candidate will leverage cutting-edge AI-driven tools and methodologies to enhance risk management processes, ensuring the company effectively manages risk exposure, maintains compliance with industry regulations, and supports growth objectives. 

Key Responsibilities: 

• Provide strategic guidance to senior leadership on emerging risks and opportunities, supported by AI-powered data insights. 
• Lead the development of business continuity plans, incorporating AI insights to enhance resilience and adaptability. 
• Oversee risk assessments across all operational, financial, regulatory, and strategic domains, utilizing advanced AI tools for real-time monitoring and analysis. 
• Ensure compliance with industry regulations and standards, leveraging AI to streamline compliance processes and identify gaps. 
• Collaborate with cross-functional teams to embed AI-driven risk management strategies into business operations. 
• Develop and implement a comprehensive risk management strategy that aligns with the company’s overall business objectives, incorporating all aspects of risk including operational, financial, regulatory, strategic, and environmental. 
• Lead risk assessments for new and ongoing oil & gas projects, evaluating risks related to exploration, drilling, refining, logistics, and trading. 
• Establish and manage a risk register, ensuring that all risks are properly classified, tracked, and mitigated through appropriate measures. 
• Design and implement risk control frameworks, including procedures and tools to monitor, report, and manage risks across the company’s operations. 
• Collaborate with senior leadership to ensure that risk management considerations are embedded in the company’s strategic decision-making and day-to-day operations. 
• Monitor external risks such as geopolitical, economic, regulatory, environmental, and market changes that could affect the company's performance and operational capacity. 
• Oversee the management of insurance programs, including coverage for property, liability, business interruption, and environmental risks. 
• Lead the crisis management and business continuity planning, ensuring that the company is prepared for potential disruptions (e.g., natural disasters, political unrest, major accidents). 
• Maintain a robust internal control system to identify and prevent operational and financial fraud, regulatory violations, and other risks. 

Key Requirements 

• Bachelor’s degree in Risk Management, Engineering, Finance, Business Administration, or related fields. A master's degree in business administration (MBA), Finance, or Risk Management is a plus. 
• Certification in Risk Management (e.g., PRM, FRM, CRISC) is an advantage. 
• 10–15 years of experience in risk management within the oil & gas sector, including significant exposure to upstream, midstream, and downstream operations, with experience in integrating AI technologies into risk processes. 
• Strong analytical skills, with expertise in AI-driven risk modeling and predictive analytics. 
• Strong experience in financial risk management, including credit risk, market risk, operational risk, and insurance. 
• Deep understanding of oil & gas industry regulations, including environmental, health & safety, and governance requirements. 
• Proven track record of managing large-scale risk mitigation programs across complex and geographically diverse operations. 
• Experience with enterprise risk management (ERM) frameworks, internal controls, and risk reporting tools. 
• Exceptional leadership and communication skills, with the ability to drive innovation and foster collaboration 
• Advanced knowledge of risk management software (e.g., SAP GRC, RiskWatch) and data analysis tools. 
• Strong communication skills with the ability to present complex risk concepts in clear, actionable terms for senior leadership and the board. 

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Job Summary: 

• Our client, a prominent entity in the Oil & Gas and Energy Commodity Trading sectors, is seeking a seasoned and meticulous Trade Finance Specialist. The role emphasizes leveraging AI-driven tools to improve efficiency, risk assessment, and compliance. The ideal candidate will have extensive experience in energy sector trade finance, a robust understanding of cross-border trading, deal structuring, and trade instruments, and proficiency in utilizing AI technologies to streamline processes and support strategic decision-making. A comprehensive grasp of international trade, banking instruments, and oil & gas logistics is essential. 

Key Responsibilities: 

• Originate and execute profitable oil and gas trading deals across West Africa, including spot and term contracts. 
• Utilize AI algorithms to analyze vast datasets, including market trends and financial indicators, to assess counterparty creditworthiness and predict potential risks. 
• Implement AI-driven systems to monitor transactions in real-time, identifying anomalies and ensuring adherence to anti-money laundering (AML) and know-your-customer (KYC) regulations. 
• Structure, coordinate, and manage trade finance transactions including Letters of Credit (LCs), Standby LCs, Bank Guarantees, Bills for Collection, and Documentary Credits. 
• Familiarity with AI tools that evaluate the creditworthiness of trading partners and detect fraudulent activities enhances risk management strategies. 
• Staying updated with evolving AI technologies and their applications in trade finance ensures the adoption of best practices and maintains a competitive edge in the industry. 
• Collaborate with traders and operations teams to analyze financing needs, recommend optimal structures, and secure competitive financing solutions. 
• Manage relationships with local and international banks, DFIs, and trade finance providers to support trading deals. 
• Monitor and manage the execution and settlement of oil & gas trades in compliance with internal policies and international regulations. 
• Review and negotiate trade finance documentation (e.g., LC terms, facility agreements, performance bonds). 
• Ensure timely documentation and reporting of trade finance transactions for both internal stakeholders and external auditors. 
• Support risk mitigation efforts by assessing creditworthiness of counterparties and recommending insurance or hedging solutions. 
• Stay updated on trade finance trends, FX exposure management, and regional banking practices. 
• Work closely with legal and compliance teams to ensure alignment with sanctions laws, KYC/AML requirements, and industry standards. 

Key Requirements 

• Bachelor’s degree in Finance, Accounting, Economics, or related field. A Master’s degree or professional certifications (CITF, CDCS, CFA, or ACCA) is an added advantage. 
• 6–10 years of experience in Trade Finance within the Oil & Gas sector or commodity trading environment. 
• Proven expertise in structuring trade deals involving oil products such as PMS, AGO, DPK, LPG, and crude oil. 
• Deep understanding of international trade regulations, UCP 600, Incoterms, SWIFT messaging, and trade documentation. 
• Strong knowledge of structured and supply chain finance, credit risk, and treasury operations. 
• Excellent negotiation and stakeholder management skills across banks, clients, vendors, and internal teams. 
• Familiarity with cross-border trade flows, logistics documentation (BLs, invoices, inspection reports), and customs processes. 
• Proficient in Microsoft Excel, ERP systems (e.g., SAP, Oracle), and trade finance platforms. 
• Fluency in English required; French is a plus for Francophone West African transactions 

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Job Summary: 

• Our client is in search of a forward-thinking Retail Manager with a strategic approach to optimizing retail operations in the oil and gas sector. This role requires a data-driven professional with expertise in leveraging AI-powered analytics to enhance customer experience, streamline operations, and maximize profitability. The ideal candidate will have a strong grasp of automation in retail management, utilizing AI tools to ensure operational efficiency, customer satisfaction, and business growth across multiple regions. Leadership skills and a deep understanding of AI-driven retail strategies are essential for success in this dynamic environment. 

Key Responsibilities: 

• Oversee day-to-day operations of retail business activities, ensuring smooth operations and compliance with health, safety, and environmental standards. 
• Develop and execute strategies to drive sales growth, profitability, and customer satisfaction at retail locations. 
• Utilize AI-driven analytics to analyze customer browsing habits and purchase history, crafting tailored shopping experiences that drive engagement and sales. 
• Implement AI-powered inventory management systems to monitor stock levels, predict demand fluctuations, and automate restocking processes, ensuring optimal inventory without overstocking. 
• Monitor and enforce quality control and standard operating procedures to ensure a consistent customer experience across all retail outlets. 
• Leverage AI to gain real-time visibility into supply chain operations, predict potential disruptions, and optimize logistics, leading to cost reductions and improved efficiency. 
• Integrate AI-powered visual search tools that allow customers to search for products using images, enhancing the shopping experience and increasing conversion rates. 
• Deploy AI chatbots and virtual assistants to handle customer inquiries, provide product recommendations, and resolve issues promptly, improving customer satisfaction and reducing operational costs. 
• Implement AI systems to monitor transactions and identify unusual patterns, enhancing security and protecting both the business and customers from fraudulent activities. 
• Work closely with the marketing and promotions teams to create and execute promotions, discounts, and loyalty programs to boost customer engagement and retention. 
• Analyze retail performance metrics, including sales data, customer feedback, and market trends, to develop action plans that enhance store performance. 
• Ensure compliance with local regulatory requirements, including fuel pricing regulations, taxation policies, and environmental standards. 
• Manage budgets for each retail location, controlling operational costs, monitoring financial performance, and optimizing resources. 
• Foster strong relationships with suppliers and third-party service providers to ensure quality product sourcing and timely delivery. 
• Represent the company in local retail forums, industry associations, and public relations activities. 

Key Requirements 

• Bachelor’s degree in Business Administration, Retail Management, Supply Chain, or related field. A Master’s degree or relevant certifications (e.g., Retail Management, PMP) is a plus. 
• 5–8 years of experience in retail management, with at least 3 years of experience in the Oil & Gas retail sector (e.g., retail fuel stations, convenience stores, car washes, and related services). 
• Leveraging AI to process customer feedback, identifying areas for improvement. 
• Proven experience in managing multi-site retail operations, including overseeing day-to-day store functions, staff management, and customer service. 
• Strong understanding of oil and gas retailing, including fuel retail operations, pricing structures, and logistics related to fuel distribution. 
• Experience in staff development and training, with a focus on customer service excellence. 
• Solid knowledge of inventory management, cost control, and retail financial management. 
• Strong ability to analyze sales data, identify market trends, and implement corrective actions to drive operational improvements. 
• Proven track record in negotiation and supplier management. 
• Knowledge of local regulatory compliance (fuel pricing, environmental guidelines, etc.) in the retail space. 
• Proficiency in Microsoft Office Suite, retail management software, and ERP systems. 
• Excellent communication and interpersonal skills. 
• Ability to work in a fast-paced, customer-focused environment with multiple priorities. 

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Job Summary: 

• Our client seeks a dynamic, results-oriented Sales Manager who will harness the power of AI and advanced analytics to lead its sales operations. This role requires a visionary leader with a strong background in sales strategy, data-driven decision-making, and customer relationship management within the oil & gas industry. 

Key Responsibilities: 

• Provides insights on market trends, client behaviors, emerging technologies, and the competitive landscape. 
• Develop and implement AI-enhanced sales strategies to achieve revenue targets and market growth 
• Develop and implement strategic sales plans to achieve company goals and expand market presence. 
• Identify, target, and secure new business opportunities across the oil & gas value chain (upstream, midstream, downstream). 
• Leverage AI-driven analytics to monitor industry trends, competitor activities, and emerging opportunities. 
• Build and manage relationships with key clients, EPC contractors, and industry stakeholders. 
• Lead proposal development, tender submissions, and contract negotiations. 
• Collaborate with technical and operations teams to align product offerings with client needs. 
• Track market trends, competitor activity, and customer insights to inform sales strategies. 
• Provide accurate sales forecasts, pipelines, and performance reports to senior leadership. 
• Manage and mentor a high-performing sales team, ensuring KPIs and targets are met. 

Key Requirement 

• Bachelor's degree in business administration, Marketing, Petroleum, or a related field. An MBA or relevant certification in AI/Data Science is a plus. 
• 5+ years of B2B sales experience in the Oil & Gas industry. 
• Proven experience in sales within the oil & gas sector. 
• Proficiency in using AI tools and CRM platforms to drive sales performance. 
• Strong understanding of oil & gas workflows and operational challenges. 
• Knowledge of AI concepts such as machine learning, predictive analytics, and digital twins. 
• Excellent communication, negotiation, and stakeholder management skills. 
• Proficiency with CRM tools (Salesforce, HubSpot) and AI-integrated platforms. 

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Job Summary: 

• Our client seeks a highly experienced Logistics and Operations Manager with a proven track record in implementing technology-driven supply chain solutions. The ideal candidate will be responsible for overseeing and optimizing AI-enhanced logistics and supply chain operations for crude oil, refined products, and gas, ensuring cost-effective, timely, and compliant delivery of products to clients across Africa. The role demands versatility in leveraging predictive analytics, digital twins, and AI-driven logistics platforms while coordinating with multiple stakeholders and leading operational teams to meet the company's business objectives in an increasingly competitive market.   

Key Responsibilities: 

• Originate and execute profitable oil and gas trading deals across West Africa, including spot and term contracts. 
• Manage and optimize logistics operations for the transportation, storage, and distribution of oil, gas, and refined products. 
• Implement and manage AI-powered logistics optimization systems to improve route planning, inventory forecasting, and asset utilization across the supply chain  
• Develop and oversee predictive maintenance programs for logistics assets using machine learning algorithms and IoT sensor data  
• Lead digital transformation initiatives in logistics operations, incorporating blockchain for transparent supply chain tracking and smart contracts  
• Utilize big data analytics and AI to identify patterns in operational data that can inform strategic decisions and risk management  
• Deploy AI-based demand forecasting models to optimize inventory levels and reduce carrying costs  
• Implement computer vision and AI solutions for terminal operations, quality control, and safety monitoring  
• Oversee the integration of autonomous vehicle technologies in appropriate logistics channels  
• Establish data governance frameworks to ensure high-quality data inputs for AI-based decision support tools  
• Collaborate with IT teams to implement cybersecurity measures for protecting sensitive logistics data and systems 
• Coordinate with third-party logistics providers, fleet management, port operators, and customs authorities to ensure on-time delivery and minimized downtime. 
• Oversee the entire supply chain process, from product procurement to final delivery, ensuring operational efficiency and cost-effectiveness. 
• Develop and maintain robust operational plans and schedules for the safe handling, transportation, and delivery of bulk oil & gas products. 
• Monitor and manage the end-to-end logistics chain, including inventory management, vessel chartering, truck/rail movements, and pipeline operations. 
• Ensure compliance with local regulations, health & safety standards, and environmental guidelines in all logistical and operational activities. 
• Analyze and mitigate supply chain risks (e.g., geopolitical factors, price volatility, weather conditions) and implement contingency plans. 
• Lead and manage a team of logistics and operations professionals, fostering a culture of collaboration, accountability, and continuous improvement. 
• Collaborate with procurement, finance, and legal teams to ensure that all logistics contracts, terms, and financial models are aligned with the business goals. 
• Conduct performance assessments, cost control, and process improvements to increase operational efficiency and reduce costs. 
• Generate regular reports and key performance indicators (KPIs) to track operational performance, identify bottlenecks, and recommend process improvements. 

Key Requirements 

• Bachelor's degree in Supply Chain Management, Logistics, Engineering, Data Science, or a related field. A master's degree or professional certifications in AI applications for supply chain is highly desirable  
• 8-12 years of experience in logistics and operations management, with at least 5 years in the Oil & Gas sectorand demonstrable experience implementing technological solutions  
• Proven experience in designing and implementing AI-driven logistics solutions including predictive analytics, optimization algorithms, and automated planning systems  
• Strong understanding of machine learning applications in supply chain management, including demand forecasting, anomaly detection, and optimization algorithms  
• Experience with IoT implementations in logistics operations, including sensor networks, telematics, and real-time tracking systems  

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Job Summary: 

• Our client is seeking an AI-enhanced Administrative Assistant with expertise in the Oil & Gas sector to provide high-level support to senior management, ensuring seamless and efficient office operations. This role integrates AI-driven tools for document automation, smart scheduling, and intelligent correspondence management, optimizing administrative workflows. The ideal candidate will be a proactive, highly organized professional who leverages AI-powered solutions to efficiently handle multiple tasks in a fast-paced environment. Strong communication skills, industry-specific knowledge, and the ability to work with AI-driven procurement and compliance systems are essential for success in this position. 

Key Responsibilities: 

• Utilize AI-powered tools to manage schedules, organize meetings, and coordinate travel arrangements. 
• Automate routine administrative tasks such as data entry, document formatting, and report generation. 
• Analyze and interpret data using AI software to provide actionable insights for decision-making. 
• Maintain and update digital records, ensuring data accuracy and security. 
• Collaborate with cross-functional teams to optimize workflows and implement AI-driven solutions. 
• Monitor and troubleshoot AI systems to ensure seamless operation. 
• Assist in preparing and editing reports, presentations, and other documentation related to oil & gas projects, regulatory compliance, and internal/external communications. 
• Coordinate and assist with procurement activities, including gathering quotes, handling purchase orders, and liaising with suppliers and vendors. 
• Manage office supplies and ensure that administrative resources are available for seamless operations, including overseeing the maintenance of office equipment and supplies. 
• Act as a point of contact for internal and external stakeholders, including contractors, regulatory bodies, and clients, to relay information and schedule meetings. 
• Support the preparation and tracking of invoices, expense reports, and payments for various operational and project-related activities. 
• Maintain and update the company’s internal documentation, ensuring all materials comply with industry standards, corporate guidelines, and regulatory requirements. 
• Handle confidential information with discretion, ensuring that sensitive data is managed securely and ethically. 
• Assist in organizing company events, conferences, site visits, and other corporate functions, ensuring that all logistical and operational needs are met. 
• Provide support for HR-related tasks such as recruitment, onboarding, and maintaining employee records. 
• Coordinate compliance documentation related to environmental regulations, safety standards, and oil & gas industry practices. 
• Support senior management with various administrative tasks related to project planning, risk assessments, and financial documentation. 
• Assist in the preparation of permit applications, regulatory reports, and contract management specific to the oil and gas industry. 

Key Requirements 

• Bachelor’s degree in Business Administration, Management, or related field. 
• 3–5 years of experience in administrative support within the Oil & Gas sector or similar industry. 
• Strong understanding of oil & gas industry operations, including knowledge of project documentation, procurement processes, and regulatory compliance. 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong Excel skills (data management, reporting). 
• Experience with document management systems, enterprise resource planning (ERP) systems, and procurement software. 
• Excellent organizational, time management, and multitasking skills with an ability to prioritize tasks effectively. 
• Strong communication skills, both written and verbal, with the ability to engage with senior executives, vendors, and external stakeholders. 
• Discretion and ability to handle confidential information appropriately. 
• Ability to work independently and take initiative in a fast-paced environment. 
• Knowledge of health, safety, and environmental (HSE) regulations within the oil and gas industry is a plus.