Job Roles at Vagan Oil & Gas Limited

JOB OBJECTIVE(S)

• To Closely follow up and monitor the status of proposals, bids and RFQs,
• To continuously scan for business opportunities in the industry
• Promptly translate opportunities to tangible business
• To proactively source information, facilitate access to information, promptly and pragmatically
• coordinate information flow to Line Manager
• Driving aggressive business development activities across the industry

DUTIES & RESPONSIBILITIES

• Prospect potential clients and convert them into increased business opportunities.
• Present new products and services to improve existing relationships.
• Recognize opportunities for services and opportunities that will result in sales.
• Submit and ensure data is accurate on weekly progress reports.
• Develop a growth strategy focused both on financial gain and customer satisfaction.
• Conduct research to identify new markets and customer needs.
• Arrange business meetings with prospective clients.
• Promote the company’s products/services, address, or predict clients’ objectives.
• Prepare contracts/bids ensuring adherence to established law rules and guidelines.
• Keep records of sales, revenue, invoices etc.
• Provide trustworthy feedback and after-sales support.
• Build long-term relationships with new and existing customers.
• And other duties as assigned by Line Manager

CLIENT RELATIONSHIP MANAGEMENT

• As directed by your line Manager
• Key Performance Indicator
• 90% Business opportunity success – win orders and get a repeat business. 85% ratio of
• successful orders to enquiries and 85% of customers submitting a repeat order in twelve (12)
• months. 100% profit projection actualization.
• 80% success of new business opportunities identified
• Increased market shares above 20%
• 24-hour responses to calls for proposals, quotes and RFPs.
• 90% successful budget management
• Zero complaints from client – Anticipate, proactively and timely resolve concerns of a third
• party. Resolve all complaints from third party within 48 hours
• Total procedure and statutory compliant – 0% tolerance for non-compliant
• Continuous business improvement – 95% uninterrupted flow of business process and internal transaction
• 48 hours resolution of Business Development operational administrative support issues from
• time of receipt of complaint

KEY COMPETENCY REQUIREMENTS

• Competency
• Planning & Organization
• Attitude & Drive
• Strategic & Creative Thinking
• Relationship Management
• Teamwork.

Skills

• Excellent interpersonal and relationship building skills
• Ability to communicate an energetic and clear strategic vision
• Written and spoken communication skills that allow you to inform and advise others clearly
• Problem-solving and negotiation skills
• Organizational and planning skills to manage your own time and to meet deadlines and objectives.

REPORTING RELATIONSHIPS

• Functionally Reports to General Manager
• Administrative Reports to MANAGING DIRECTOR

WORKING RELATIONSHIPS

• Internal
• Head Finance
• External
• Government Agencies and Regulatory Authorities Vendors/Service Providers Partners Clients

JOB REQUIREMENTS

• Education: A good degree in the Arts, Social Sciences or Engineering
• Experience: A minimum of 8 years work experience in related industry

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DUTIES & RESPONSIBILITIES:

Receiving Materials

• Receive all incoming materials, tools, equipment, and consumables.
• Verify quantities, specifications, and quality against Purchase Orders (POs), delivery notes, and invoices.
• Inspect for damage or defects and report discrepancies to Procurement/Management.
• Prepare and document Goods Received Notes (GRN).

Storage & Material Handling

• Arrange and store materials properly to prevent damage, corrosion, contamination, or deterioration.
• Ensure all items are tagged, labelled, and classified correctly.
• Maintain a clean, organized, and safe store environment.
• Apply inventory storage principles such as FIFO (First In, First Out) where required.

Inventory Management

• Maintain accurate and up-to-date stock records (stock cards, logbooks, or ERP system).
• Monitor stock levels to avoid stock-out or overstock situations.
• Conduct daily/weekly/monthly physical stock counts and reconcile with records.
• Report variances and investigate discrepancies promptly.

Issuing Materials

• Issue materials to technicians, engineers, and production teams based on approved requisitions.
• Record all issued materials accurately with dates, quantities, and usage purpose.
• Ensure items issued match project/job specifications.

Documentation & Reporting

• Maintain proper documentation: GRN, MRN (Material Requisition Note), stock cards, bin cards, and dispatch notes.
• Prepare periodic inventory reports for management.
• Keep proper filing and documentation for audit and compliance purposes.

Tool & Equipment Control

• Maintain inventory of tools and ensure accountability for issued items.
• Track tool issuance and ensure timely return by personnel.
• Arrange for calibration, servicing, or replacement of defective tools.

Material Preservation & Safety

• Implement appropriate storage methods for hazardous or sensitive materials (chemicals, lubricants, electrical parts, etc.).
• Ensure compliance with HSE (Health, Safety & Environment) policies.
• Keep storage areas secured against theft, fire, and unauthorized access.

Dispatch & Logistics Support

• Prepare materials for dispatch to field locations or project sites.
• Arrange loading/offloading with safety precautions.
• Prepare waybills, packing lists, and delivery documentation.
• Coordinate with drivers, logistics, and project teams.

Coordination & Communication

• Liaise with Procurement, Finance, Projects, and Operations teams.
• Notify management about low stock levels, slow-moving items, and urgent restocking needs.
• Support planning and budgeting by providing accurate material consumption data.

Compliance & Store Security

• Enforce store policies, procedures, and material handling guidelines.
• Ensure restricted access to the store to authorized personnel only.
• Monitor material shelf life and expiry dates