Job Opportunities at The World Health Organization (WHO)

Reference No: 2107012
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the overall supervision of the Administrative Officer for WHO Nigeria, direct supervision of the Operations Officer, the incumbent will be in charge of the following tasks:

• Logistics support / Travels
  • Hotel booking/reservation for staff and visiting consultants on mission
  • Obtain quotations from various hotels for best pricing for meeting venues and services as requested
  • Coordinating and facilitating the travel arrangement of WHO staff, their family members, Consultants and Partners traveling on WHO missions within and outside the country.
  • Coordinate the process of Identify new hotels and negotiate best discount rates for WHO staff and Consultants following due process, which culminates in security clearance of those recommended and then their listing as approved hotels.
  • Provide airport reception services, upon request for all international arrival and departure involving key Staff and family members. Prior update on staff arrivals and departures to ensure service delivery.
  • Monitoring Tracpoint transport management software for pertinent management action.
• Radio and Communications Operations
  • Operate all communication equipment for monitoring of vehicular movement and personnel through Conduct periodic radio checks, equipment inspection for possible faults.
  • Enforcing ethical use of radio.
  • Train newly recruited / arriving / visiting staff in the use of radio communication equipment
• Security support
  • Allocate and compile call sign list for UNDSS weekly Radio Check; regular update of record.
  • Facilitate night airport shuttles mobile police and care Arrange car hire.
  • Consolidate list of staff/consultants arriving/departing for use of country management.
  • Process TRIP security clearance
  • Training staff on the use of TRIP and various security modules
  • Facilitate appointment for security briefing with UNDSS.
• Mobile and Satellite telephony
  • Regular liaison with mobile and satellite phone providers for faults, billing and new policy.
  • Management of mobile and satellite SIM card issue, tracking, real time usage and replacement.
  • Facilitate processing mobile phone SIM cards for personnel at separation.
  •  Verify and process monthly IEC and MTN invoices for payment.
  • Analysis of mobile and Satellite telephony cost patterns for management.

Educational Qualifications

•  Essential:  Completion of secondary school followed by Administrative training.
•  Desirable: Bachelor’s Degree in business administration or equivalent

Experience:

• Essential:  Minimum 4 years of experience in a recognized public or private institution
• Desirable:  Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.

Competencies:

• Communicating credibly and effectively
• Foster integration and teamwork;
• Produce results;
• Move forward in a changing environment;
• Manage resources effectively.

Functional Knowledge and Skills:

• The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, and WHO.

Languages:

• Essential - Fluency in English.
• Desirable – Working knowledge of French would be an advantage

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Reference No: 2107014
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the supervision of the Administrative Officer, the incumbent performs the following duties:

• Undertake travel arrangements for all WHO staff members embarking on international official travels and ensure follow-up actions with AFRO, HQ or other Agencies in facilitating the issuance of relevant travelling documentation including Travel authorization.
• Arrange visas for all WHO travellers so that they are able to attend meetings within the set dates and where the need arises, to arrange for visas at the point of entry.
• Maintain updated addresses and telephone numbers for Hotels and carry out updates of hotels in the country. Identify new hotels and negotiate concessionary rates for WHO staff and consultants.  Make hotel reservations for WHO staff members, family members, Consultants, participants at meetings and Government delegations on WHO missions in and outside the country.
• Maintains an updated list of Government Ministries and Agencies and their senior personnel collaborating with WHO, eg Consultants, NGOs, Diplomatic Missions and other International Agencies for the purpose of follow-up of communication.
• Manage and oversee all Airport protocol and immigration matters.
• Undertake other administrative duties assigned from time to time.

Education Qualifications

• Essential: University Degree in Business Administration or its equivalent
• Desirable: Training in protocol matters, IATA training and qualifications

Experience:

• Essential: 2 years’ experience commensurate with the duties of the post and its grade in government, WHO or any other UN agency.
• Desirable: Prior experience in Travel and Protocol with government, WHO or any other UN agencies

Competencies:

• Producing results
• Teamwork
• Communication
• Building and promoting partnerships across the organization and beyond
• Knowing and managing yourself

Functional Knowledge and Skills:

• Excellent knowledge and ability to make travel arrangements at competitive costs. Good knowledge of tourism and related industry.
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.
• Ability to establish and maintain effective working relationships with people at various levels and of different nationalities.

Languages:  

• Excellent knowledge of English.  Knowledge of French will be an added advantage 

Other Skills (e.g. IT):

• Computer literacy in basic software programmes, in particular, basic word-processing, data management programmes, electronic communication technology and excel.

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Ref No: 2107013
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 Months

Job Description
Under the overall supervision and guidance of the WHO Representative of WHO/Nigeria, direct supervision of the Administrative Officer, the incumbent will perform the following tasks:

Installation, Administration and Maintenance of the Following:

• ICT Hardware and Software according to AFRO ICT standard
• ICT services to the office.
• LAN/WAN and data communications systems
• Maintain, troubleshoot and repair ICT equipment.
• Perform daily server backup of data files
• Disaster recovery procedures
• ICT infrastructure against hacker and virus protection, protection against power failure, fire protection.
• ICT equipment and software
• Administer software and updates
• Liaise with other UN agencies and external partners on ICT matters.

Reporting:

• Make a quarterly report on informatics equipment inventory
• Provide technical documentation concerning all ICT related activities and update it
• Make a monthly activity report

User and Administrative Support:

• Provide in-house training/assistance to staff on usage of informatics equipment
• Assist in the design and implementation of database applications and other computer programmes
• Coordinate the activities of external consultants
• Act as ICT/AFRO focal point at WHO Country Office level

Other:

• Perform other duties as required

Competencies (Describe the core, management or leadership competencies required, with reference to WHO competency model; list in order of priority, commencing with the most important ones; identify a minimum of three and a maximum of five competencies):

• Communicating in a credible and effective way
• Moving forward in a changing Environment
• Building and promoting partnerships across the organization and beyond
• Respecting and promoting Individual and Cultural Differences
• Creating an Empowering and Motivation Environment

Education (Qualifications)

• Essential: University Degree in Electronic or Communications Engineering or Computer Technology.
• Desirable: Master's Degree in Electronic or Communications Engineering or Computer Technology and Certifications in ICT.

Experience:

• Essential:  2 years of experience in administration of information and communications technology
• Desirable: Experience in integrating voice and data communication field.  LAN design, maintenance and troubleshooting roster configuration.  IP address schemes, internet/funnelling.

Functional Skills and Knowledge
Describe skills and knowledge specific to the post:

• Very good knowledge of LAN and TCP/IP networking, Windows 10 operating system, Windows Sever, Microsoft Active Directory and Microsoft Office Applications; Good knowledge of computer security including firewall and virus protection; Good knowledge of Data backup and Disaster Recovery procedures (Veritas Backup Exec is the software used); Good knowledge of Database Programming with visual basic; Good knowledge of Administration of Telecommunication systems including PBX; Ability to analyse and troubleshoot problems; Ability to write technical documents.
• Ability to organize and provide training for programs and data managers; Work effectively with colleagues and partners at national and international levels; Provide leadership and monitor progress. Computer software program proficiency in software and services including EPI Info, ODK, Google Apps, DHIS2, ArcGIS, Windows Server, Ubuntu Server, App/platform integration with willingness and ability to travel extensively in Nigeria.

Languages:

• Excellent knowledge of English.  Knowledge of French will be an added advantage

Other Skills (e.g. IT):

• Expert knowledge in video conferencing, management of virtual meetings and providing remote helpdesk support.

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Reference No: 2107019
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the overall guidance of the WHO country office representative and over all supervision of SHI Cluster Lead and guidance of the  Zonal Coordinator, the incumbent will carry out the following specific task:

• Establish, maintain and up-date databases pertaining to each programmatic area in WHO
• Perform data harmonization, validation and cleaning on all data received before forwarding to national level.
• Provide regular feedback on data quality, timeliness and completeness to states for action.
• Track and obtain missing or incomplete data/reports and provide feedback to relevant levels.
• Follow up with zones to acquired complete and timely data.
• Produce monthly and quarterly analysis update from data to enhance decision making at zonal and state level
• Provide technical data management/GIS support to the government of Nigeria (NPHCDA, NERICC, EOC, NCDC etc).
• Create and secure back-up copies of data in the WCO repository.
• Provide technical data management support at national, zonal and statelevel during campaigns.
• Conduct data management training to build the capacity of WHO and government officers.
• Perform other activities as required by WHO Representative

Key Performance Indicators (KPI):

• The following Key performance indicators will be monitored to assess the contribution of the incumbent towards the overall assignment objective.

Disease Surveillance Data Management:

• Harmonize case-based VPD data sets (Measles, NNT etc) with IDSR data on monthly basis and provide feedback to states.
• Visit and provide technical data management support (including capacity building) to Polio, Measles, and NV laboratory data managers
• Provide regular feedback Polio/Measles Laboratories and zonal level to ensure that data is harmonized and updated.
• Prepare periodic Vaccine Preventable Diseases (VPDs) analysis update in collaboration with other clusters at WCO
• Tracks trend of AFP/cVDPV2 surveillance data at national level

Manage all SIA and Routine Immunization data sets

• Monitor and ensure timely submission of pre, intra and post-campaign immunization data to EOC
• Particpate in supportive supervision during campaigns and facilitate data management related training (LQAS and IM etc) during campaign
• Perform data validation and cleaning on all campaigns data received from states and zones.
• Compile and analyze data from Special Intervention activities on immunization.
• Ensure Independent monitoring, LQAS, and post campaign surveys are properly implemented, data collected, analyzed and shared.
• Provide feedback on data quality, timeliness and completeness  of campaign data to states for action.
• Prepare post campaign report within three weeks after completion of campaign.

Manage and Provide Feedback on Mobile-based Data(MBD) from the ODK server

• Collate, Clean and analyze Mobile-based Data data on monthly basis and provide feedback
• Provide technical support in terms of Phone Configuration, trouble shooting and Collating Data via Mobile Devices
• Conduct Field Test on new innovations and Survey Forms where necessary using agile Methodology
• Conduct capacity building training on ODK for all officers at national, zonal, and state level
• Ensure Routine Immunization Administrative Data Quality and Use
  • Provide monthly DHIS2 data quality feedback
  • Provide monthly RI/DHIS data analysis update
  • Provide data management support during RI LQAS

Coordinate Data Management activities for Monitoring and Evaluation of  WHO Processes via the Monitoring and Evaluation Tracking Tool:

• Support the the management of the Monitoring and Evaluation Tracking tool.
• Ensure quality and timely submission of quarterly zonal/state data for M&E tracking tool.
• Support the national level in the tracking of POA

Cross cutting Tasks:

• Provide GIS/spatial analysis support to the EOC
• Support VPD and integrated non-polio data management
• Ensure back up of all databases on regular basis.

Reporting Requirements:

• The NDM will report to the PEP Cluster Lead and technically to the  M&E officer.
• Overall Technical Guidance for the programme will be provided in line with national guidelines by the PEP Cluster Lead.
• Overall policy and managerial support and guidance will be provided by the WHO Representative in Nigeria.

Education (Qualifications)

• Essential:   Bachelor’s Degree in Computer Science, Statistics, Monitoring & Evaluation or Data Management related field with data management training.
• Desirable: Master’s degree in Computer Science, Statistics, Monitoring & Evaluation or data management related field with data management training.

Experience:
Essential:

• At least 5 years’ experience in health related data management.
• Experience in data collection, analysis and use of health information for program planning and management.
• Experience in database development and use.

Desirable:

• Working knowledge of statistical application programs (EPI INFO, SPSS, STATA etc.) and mapping programs (HealthMapper, ArcGIS, MapInfo etc)

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Building and promoting partnerships across the organization and beyond
• Knowing and managing yourself
• Creating an empowering and motivating environment

Other Skills (e.g. IT):

• Basic knowledge of ICT, programming, mobile and web - based data technology
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.  Demonstrated abilities for team-work.
• Ability to establish and maintain good relations with people at various levels and of different background.

Languages:

• Excellent knowledge of English. Knowledge of French will be an added advantage

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Reference No: 2107020
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the overall guidance of the WHO country office representative and overall supervision of the PEP cluster lead and guidance of the M&E Officer, the innovations focal point will carry out the following specific tasks:

• Provide routine and periodic analysis, triangulation and feedback of mobile device data on Surveillance, Immunization & Logistics, Operations, Programme Management, etc., as per program requirements.
• Develop and provide capacity building and training to colleagues within WHO, and to partners, including Ministries of Health, with a focus on mHealth tools.
• In collaboration with government and partners, participate in the preparation of the annual program of work, budget and evaluation reports of the HSS, including the participation in resource mobilization activities.
• Gather requirements, facilitate development and implementation of electronic and mHealth solutions for data collection as well as data use for action as per the programmatic need of government, partners, and within WHO.
• Support documentation and archiving of EPI activities in compliance with UN policies and procedures on data security, confidentiality and protection
• Support M&E and WHO accountability framework implementation.
• Manage websites and platforms for mobile data archiving, review and visualization, including Geospatial analysis.
• Provide first level ICT and server management support for onsite server infrastructure as well as coordinate downstream ICT and helpdesk support to end-users of mHealth tools.
• Represent WHO as needed in meetings and conferences where data are presented or discussed.
• Perform other activities as required by WHO Representative.

Key Performance Indicators (KPI): 

• The following key performance indicators will be monitored to assess the contribution of the incumbent towards the overall assignment objective.
• Support for DHIS2, RI SMS and similar electronic / mHealth project planning, operationalization and optimization
• Support for electronic and mHealth tools development, dashboard development and data use
• Website and platform administration, user account and profile management
• Daily SMS gateway management, server monitoring and issues resolution/escalation
• Weekly Server monitoring reports
• Monthly mobile device data feedback
• SitRep, reports, minutes and feedback on programs, projects, training and services supported.

Cross-Cutting Tasks:

• Design and implementation of electronic and mHealth data collection tools
• Capacity building on electronic / mHealth innovations
• Maintain an up to date archive for information products.

Education Qualifications
Essential:

• Bachelor's Degree in Computer Science, Engineering, Software Development, Monitoring & Evaluation.

Desirable: 

• Master’s Degree in Computer Science, Engineering, Management, Monitoring and Evaluation, with additional training on DHIS2, mHealth tools development and business intelligence and analytics tools.
• Project management certification will be an added advantage

Experience:
Essential:

• At least 5 years experience in health-related data management.
• Experience in quality collection, analysis, dissemination, and use of health information for program planning and management.
• Experience in database development, electronic and mHealth tools development, ICT and server management.

Desirable:

• Experience in the rollout and implementation of mHealth tools for data collection and quality improvements.

Competencies:

• Producing results;
• Fostering integration and teamwork
• Ensuring the effective use of resources
• Building and promoting partnerships across the organisation and beyond
• Promoting WHO’s position in health leadership

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Excellent computer skills
• Ability to organize and provide training for programs and data managers
• Ability to work effectively with colleagues and partners at national and international levels
• Ability to provide leadership and monitor progress
• Computer software program proficiency including MS Word, Excel, PowerPoint, Access database, Power BI, EPI Info, ODK, Google Apps, DHIS2, ArcGIS, Windows Server, Ubuntu Server, App/platform integration
• Willingness and ability to travel extensively in Nigeria. 

Languages:  

• Excellent knowledge of English    

Other Skills (e.g. IT): 

• Expert knowledge of statistical application programs (EPI INFO, SPSS, STATA etc.), mHealth tools (ODK, Kobo Collect, etc.), BI and Analytics suites (PowerBI, Tableau, etc.) and mapping programs (ArcGIS, QGIS etc.).

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Reference No: 2107022
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Specific Task
Under the overall guidance of the WHO country office representative and over all supervision of SHI Cluster Lead and guidance of the Zonal Coordinator, the incumbent will carry out the following specific task:

• Decontamination of potentially infected materials as described in the laboratory Bio-safety Standard Operating Procedures (SOP).
• Washing and sterilizing of glass and plastic ware for subsequent use in the laboratory diagnostic processes.
• Ensure appropriate disposal of laboratory waste as described in the lab Biosafety SOPs.
• Ensuring that standard guidelines and operating procedures are strictly adhered to when performing all laboratory procedures.
• Working with the Technologist in charge, prepare laboratory media and tissue culture reagents as described in the SOPs:
• Participate in Specimen receipt and processing for virus inoculation.
• Ensure optimal functioning of autoclaves and distillers by:
  • Recording use in the Autoclave and Distiller Utilization forms respectively.
  • Removing debris from autoclaves and conducting equipment performance checks once a week.
  • Reporting any malfunction to the supervisor
• Performs any other duties as assigned by the supervisor.

Education Qualifications

• Essential: Completion of Secondary School Education, and/or training in Medical Laboratory Sciences.
• Desirable: University Degree or its equivalent in Medical Laboratory Sciences or related discipline.

Experience:

• Essential:  At least 4 years’ work experience commensurate with the duties of the posts and its grade.
• Desirable: Experience in WHO, UN or other international organizations.

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Building and promoting partnerships across the organization and beyond
• Knowing and managing yourself
• Creating an empowering and motivating environment

Languages:

• Excellent knowledge of English. Knowledge of French will be an added advantage 

Other Skills (e.g. IT):

• Basic knowledge of ICT and knowledge of data management.
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.  Demonstrated abilities for team-work.
• Ability to establish and maintain good relations with people at various levels and of different background.

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Ref No: 2107023
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 Months

Job Description
Under the overall guidance of the WHO country office representative and over all supervision of SHI Cluster Lead and guidance of the Zonal Coordinator, the incumbent will carry out the following specific task:

• Ensure that Quality Control and Standard Procedures are strictly adhered to for specimen handling and processing in the laboratory.
• To provide services for Laboratory backed Surveillance:
  • Development of Laboratory work plans
  • Enterovirus isolation and identification using the WHO recommended guidelines and procedures,
  • Tissue culture maintenance and propagation
  • Specimens Processing and handling
• To liaise with other partners in support of AFP laboratory backed   surveillance
• To ensure that WHO guidelines and standard operating procedures are strictly adhered to as recommended by WHO
• Supervision to the Laboratory assistants.

Secondary activities that the laboratory staff will be involved in include:

• Measles diagnostic procedures for measles isolation and identification. According to WHO guidelines
• Vaccine quality control activities including vaccine sampling and potency testing when indicated.

Laboratory Data Management:

• Establish, maintain and up-date Polio laboratory databases pertaining to AFP/contact and environmental surveillance (ES) lab result.
• Ensure regular feedback of data and relevant information as required to all levels.
• Troubleshoot and prover solutions to data quality issues
• Ensure regular tracking of laboratory shipments and supplies
• Establish, maintain and up-date Polio laboratory databases pertaining to AFP/contact and environmental surveillance (ES) lab result.
• Perform data harmonization and cleaning on all AFP data received using the WHO Data Quality Check and harmonization Tool.
• Ensures weekly sharing of the polio lab data to national WHO and AFRO on a weekly basis.
• Provide regular feedback on any data harmonization issue to the concerned zone and state.
• Track and obtain missing or incomplete data/reports and provide feedback to relevant levels.
• Produce weekly, monthly and quarterly analysis feedback on key polio laboratory indicators.
• Create and secure back-up copies of data in the lab.
• Provide technical support in training and troubleshooting to other countries of the region on laboratory data management in polio laboratory activities as the need arises.
• Documentation and report writing and report writing as a way of feedback to relevant partners
• Ensure regular monitoring, compilation and submission of laboratory equipment and consumable orders to WHO regional office
• Perform other activities as required by WHO Representative

Qualifications & Experience
Qualifications:

• Essential: First level University Degree in Laboratory Science or Biology or any other related field
• Desirable: Master's Degree in Laboratory Science or Biology or any other related field.

Experience:

• Essential:  At least 5 years’ work experience commensurate with the duties of the posts and its grade.
• Desirable: Experience in WHO, UN or other international organizations

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Building and promoting partnerships across the organization and beyond
• Knowing and managing yourself
• Creating an empowering and motivating environment

Languages:
Excellent knowledge of English. Knowledge of French will be an added advantage

Other Skills (e.g. IT):

• Basic knowledge of ICT and knowledge of data management
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.  Demonstrated abilities for team-work.
• Ability to establish and maintain good relations with people at various levels and of different background.

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Reference No: 2107026
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the overall guidance of the WHO country office representative and over all supervision of SHI Cluster Lead and guidance of the  Zonal Coordinator the  Zonal M&E (ZME) will carry out the following specific task:

• Support the Zone and State teams to prepare, review and/or update annual/quarterly immunization plans;
• Assess trends and measures outcomes relating to achieving National Plan of Action (NPA) goals in Polio eradication
• Support regular performance reviews of Zonal and State technical teams and the preparation of performance improvement plans wherever necessary.
• Oversee the data management protocols in an aim to improve quality, accessibility, timeliness and relevance of technical data
• Prepare quarterly programme status reports required for management, board, donors, budget reviews, programme analysis, annual reports, etc.
• Oversee the coordination and deliverables of the Zonal WHO data management system
• Support in the creation of a monitoring and evaluation system in the zone through systematic information exchange from the central level to the field regarding surveillance and immunization along the WHO system.
• Assist in the implementation of WHO accountability framework and recommend mechanisms for effective implementation, compliance and documentation.
• Follow systematic information delivery on the selected deliverables in the accountability frame work for state coordinators, Cluster coordinators, LGA facilitators and Field officers. In addition, support implementation of the same for all staff under the Zone.
• Conduct supportive supervision and verification on regular basis.
• Systematically document technical performance of professional staff and provide periodical report to the Zonal coordinator and central Monitoring and evaluation unit for management decision to enforce accountability
• Support activities aimed at strengthening partnership, advocacy as well as resource mobilization in support of improving performance of immunization activities;
• Undertake periodic training need assessment and take part in capacity building activities in support of immunization operations (service delivery, vaccine supply and quality, logistics, surveillance, advocacy and communication), immunization safety and operational research
• Systematically document the capacity building activities undertaken in the zone and share the same to the Zonal coordinator and national M&E unit.
• Document and produce evidences for the resource utilization (financial and Human) in line with the program deliverables to make sure that implementation of results should be tied up with the resource deployed. Include this as a critical deliverable in the quarterly report.
• Perform other activities as required by WHO Representative.

Reporting Requirements:

• The ZME will report to the WHO Zonal Coordinator (ZC) and technically to the  SHI Cluster.
• Overall Technical Guidance for the programme will be provided in line with national guidelines by the SHI Cluster Lead.
• Overall policy and managerial support and guidance will be provided by the WHO Representative in Nigeria.

Qualifications & Experience
Qualifications:

• Essential: First level University Degree in Public Health, Monitoring & Evaluation or related field
• Desirable: Masters Degree in Public Health, Monitoring & Evaluation or related field with additional data management training.

Experience:

• Essential: At least 7 years’ experience in M&E and data management.
• Desirable: Experience in design of M&E framework, planning
• Working knowledge of Microsoft applications (Word, excel, and PPT)

WHO Competencies:
Teamwork:

• Respecting and promoting individual and cultural differences
• Communication
• Building and promoting partnerships across the organization and beyond
• Knowing and managing yourself
• Creating an empowering and motivating environment

Use of Language Skills:

• Essential: Expert knowledge of English and local language.

Additional Desirable Skills & Competencies

• Basic knowledge of data management
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.  Demonstrated abilities for team-work.
• Ability to establish and maintain good relations with people at various levels and of different background.   

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Ref No: 2107031
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 Months

Description

• Under the overall guidance of the WHO Country Office Representative, direct supervision of the Operations Officer, the incumbent will carry out activities related to shipment/clearance and Suppliers management for the country office.
• S/he will have to liaise with all clusters, state and zonal offices to provide guidance.

The specific functions of the incumbent are:

• Advise on shipment transactions of WHO Nigeria and make a follow up  of international procurement of goods in support of the programs implementation
• Initiate due process with the Federal Ministry of Foreign Affairs(MFA) and Federal Ministry of Health (FoMOH) and Customs Service  prior to the shipment of items procured  by WHO or donated by the partners
• Provide to HQ/GSC procurement Unit the greenlight clearance for special category goods expected in the country,
• Process customs clearing documentation for goods expected to arrive in a timely manner.
• Forward the documentation to the MFA and ensure close follow up for completion  and for customs offices clearance.
• Ensure necessary taxation waiver is granted for all applicable goods as required by WHO regulations
• Maintain close liaison with the customs clearing agent(s) and provide all necessary documentation to avert clearance delays and associated penalties
• Maintain the tracking table of all expected / received shipment documents and statistics and produce monthly report
• Notify immediately the requestor units and supervise  all physical receipt of  goods and transmission to the stores
• Brief international staff on arrival on the procedures for importation of goods as per Nigeria customs regulations and WHO staff regulations and assist them on the transport of their personal effects when leaving the duty station
• Performs the suppliers performance evaluation for each purchase order in compliance with AFRO Key Performance Indicators (KPI)
• Prepare historical costing of items regularly purchased and advise the technical unit with cost estimation for budget preparation/estimation
• Prepare for Local Procurement Committee consideration the quarterly report of supplier evaluation performance
• Act for procurement officer in his (her) absence
• Performs any other duties as required.

Education (Qualifications)

• Essential: University Degree or its equivalent in Management Sciences or Administration.
• Desirable: Professional training or certification in management of shipping or customs services

Experience:

• Essential: At least one years’ experience in Shipment/Customs Services, Supplier management and Data management, working in government agencies/institutions or any other reputable organization.
• Desirable: Stores and shipment management experience in the UN system.

Competencies:

• Producing results
• Ensuring the effective use of resources
• Communication in a credible and effective way
• Fostering integration and team work

Functional Skills and Knowledg:

• Excellent knowledge of rules, regulations and procedures related to shipment and customs clearance of the country.  Ability to acquire sound knowledge of WHO rules, regulations and procedures.  Ability to establish and maintain effective working relationships with people working in shipment and customs clearance industries at various levels.

Languages:

• Fluent in English.

Other Skills (e.g. IT):

• Working knowledge of common IT software packages such as Microsoft word, excel, PowerPoint etc

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Reference No: 2107027
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description

• Under the overall supervision of the WR and direct supervision of the Operations Officer in close consultation with the Zonal and State Coordinators, the Administrative and Finance Officer ensures timely support to field operations especially payments and regular monthly reports in conformity with financial rules and regulations. 
• The incumbent liaises with various administrative services and technical units in the Country, Zonal and State offices to support programme delivery;
• Provide operational support in the areas of Budget/planning, transport planning, assets management, office maintenance as well as the day to day running of the primary State of assignment and coordinate other States within the zone.
• Management of the State Office Imprest as well as backstopping for other states within the zone in the raising and reviewing payment vouchers, signing cheques, issuing payment instructions and generating timely and complete reports in accordance with financial rules and regulations
• Facilitate other field based payments in support of Supplemental Immunisation and other activities and rendering accurate and timely reports
• Develop support staff by improving their technical and substantive financial skills and creating work processes that maximize their contribution and eliminate wasteful or outdated practices
• Provides guidance and advice to staff in the Zone as well as briefs to all staff members including  STPs/STCs, temporary advisers, and participants to various meetings on financial matters and entitlements when and as needed

Achievements Activities Include: 

• Manage the field imprest accounts, verify financial records, prepare monthly accounting reports and gather information for annual and biennal accounts closure, and train and coach support staff.

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Sound knowledge of office management and administration, administrative skills, basic accounting. 
• Specialized knowledge of WHO administrative and financial rules, procedures and practices.
• Ability to communicate clearly, both verbally and in writing an asset

Education Qualifications

• Essential: University degree in Accounting, Management Sciences, Business Administration or Finance. For WHO staff only, equivalent professional training or self-study/work experience.
• Desirable: A postgraduate degree in business administration or professional training

Experience:

• Essential: At least 5 years of proven experience in the area of administration, finance and accounting.
• Desirable: Experience in WHO, UN or other international organizations.

Competencies:

• Knowing and managing yourself
• Producing results
• Fostering integration and teamwork
• Communicating in a credible and effective way.

Languages:

• Excellent knowledge of English.

Other Skills (e.g. IT):

• Computer literacy:  Word processing, Spreadsheet and presentation software.
• Ability to work with computerized accounting and budget systems.

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Reference No: 2107030
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the general supervision of the WHO country representative and direct supervision of the Administrative Officer, the incumbent of the position will primarily deal with the following tasks;

• Assist in the processing of visas at the embassies, Ministry of Foreign Affairs, Nigeria Immigration and arrange visas at the port of entry where the need arises.
• Support in making flight reservations through the travel agents and picking up tickets for staff members and participants going for various meetings, workshops, seminars and conferences within and outside the country.
• Collate and process supplier's invoices, liaise with GSC and Finance units to ensure timely payment of tickets and reconcile payments with travel agents.
• Provide airport reception by ensuring speedy passage through the immigrations and customs.
• Assist in preparing note verbale, visa support letters and attestation letters to those travelling on WHO missions.
• Support other programmes in preparing travel requests through GSM for staff and non-staff members.
• Keeps the travel files up-to-date and attend to inquiries regarding travel files, correspondence and transaction/operations.
• Performs other duties as may be assigned by Supervisor.

Education Qualifications

• Essential: Completion of Secondary School Education with training in Business Administration or related field
• Desirable: University Degree or its equivalent in Business Administration, Social Sciences or related fields and training in protocol management

Experience:

• Essential: At least 4 years’ experience commensurate with the duties of the post and its grade in WHO, UN agencies or other international organizations.
• Desirable: WHO or UN agencies experienced in the management of travels and protocol.

Languages:

• Excellent knowledge of English. Knowledge of French will be an added advantage 

Competencies:

• Producing results
• Teamwork
• Communication
• Building and promoting partnerships across the organization and beyond
• Knowing and managing yourself

Functional Knowledge and Skills:

• Excellent knowledge and ability to make travel arrangements at competitive costs. Good knowledge of tourism and related industry.
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.
• Ability to establish and maintain effective working relationships with people at various levels and of different nationalities.

Other Skills (e.g. IT):

• Computer literacy in basic software programmes, in particular, basic word-processing, data management programmes, electronic communication technology and excel.

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Reference No: 2107028
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Tasks
Under the general supervision of the WHO country representative and direct supervision of the Administrative Officer, the incumbent of the position will primarily deal with following tasks;

• Supervision of all drivers and vehicle maintenance assistants in the Federal Capital Territory and Abuja offices.
• Daily monitoring of entire vehicle fleet using the WHO Vehicle tracking systems in close consultation with the radio operators.
• Prepare transport plans for the Abuja and State based personnel travel for all intra-state travel.
• Coordinate provision of fuel for all vehicles through budgeting, quarterly funds monitoring and accurate reporting.
• Schedule and supervise country office vehicle maintenance including spare parts authorization.
• Support drivers concerns pertaining to contract validity, recruitment, training, evaluation, overtime claims, uniform provision, and leave schedules.
• Prepare a monthly report to the Administrative Officer for the vehicle fleet activities including analyses and trends. 
• Maintenance of accurate and timely vehicle fixed assets record of all vehicle details in a monthly report.
• Coordinate insurance policy issuance for the WHO vehicle fleet, follow up accident reporting and settlement.
• Deputize for Administrative Officer on transport duties in his absence.

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives):

• Vehicle fleet management
• Drivers management
• Transport management
• Fixed assets management as a secondary task

Educational Qualifications

• Essential: Completion of Secondary School Education with training in engineering or related field.
• Desirable: University Degree or its equivalent in Engineering, Management or related field?

Experience:

• Essential: At least 8 years experience in WHO/IVE transport management.
• Desirable: Technical expertise in Vehicle maintenance/fleet management.

Competencies:

• Ensuring the effective use of resources.
• Fostering integration and team work
• Producing result
• Communicating in a credible and effective way.

Functional Knowledge and Skills:

• Very good understanding of transport rules and regulations.
• Fully conversant with word-processing, spreadsheet, and presentations.
• Ability to work effectively in a team

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Reference No: 2107032
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the general supervision of the WHO country representative and direct supervision of the Operations Officer, the incumbent will perform the following tasks;

• Take minutes of meetings and other secretarial duties as may be required in the unit.
• Make necessary arrangements for meetings as may be required.
• Maintains records and files for the unit as may be necessary.
• Dispatch requests for quotations to vendors and follow up on response.
• Quotations pick-up
• Upload names of vendors in the database.
• Prepare committal documents in GSM
• Perform other duties as may be required.

Educational Qualifications

• Essential: Completion of secondary school with training in general administrative practices with focus on Procurement
• Desirable: University degree or its equivalent in Business Administration, Social Sciences or related field and training in procurement/Supplies would be an asset.

Experience:

• Essential: 8 years of experience in administrative positions preferably in WHO or UN system with sound knowledge of its rules, regulations, procedures and practices related to the role.
• Desirable: WHO or UN agencies' experience in procurement and supplies management would be an asset.

Competencies:

• Communicating in a credible and effective way
• Fosters integration and teamwork
• Producing results
• Moving forward in a changing environment
• Ensuring the effective use of resources

Languages:

• English expert level required

IT Skills:

• Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software.

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Reference No: 2107033
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Functions
Under the overall supervision of the Operations Officer and the functional guidance of the Technical Officer for Operations, the incumbent will perform the following functions:

• Maintain an up-to-date record of all EPI fixed assets and attractive items. Supervise physical verification of fixed assets and generate collated quarterly reports from zonal logistics assistants. Maintain custody of fixed assets barcodes and accept assets in GSM while barcoding. Generate annual fixed assets movement cards based on the WHO e-manual XIII.2.
• Provide guidance on handling of nonfunctional equipment and assist with arrangements for proper disposal.
• Conduct logistics function at the country office pertaining to office and official residences maintenance and management. Follow-up with relevant Government counterpart for transactions relating to the premises.
• Support verification of radio and satellite communication equipment for tracking and billing in close consultation with radio room and radio technicians.
• Liaise regularly with zonal and state offices to monitor operations activities and report on vehicle, staff movement, facilities maintenance and security related matters from zones.
• Regularly assess logistics needs for zonal and state offices and summarize recommendations for implementation.
• Prepare a monthly report to the Operations Officer on Logistic activities across the country including fixed assets, facilities maintenance and movement of stocks, office consumables and office equipment.
• Prepare monthly inventory report with indicative analysis giving recommendations on need for replacement and/or purchase of additional equipment.
• Provide logistics support for upcoming logistics requirements as may be required.
• Perform other duties assigned by supervisor

Education Qualifications

• Essential: Completion of Secondary Education; preferably supplemented by a technical/self-studies in logistics management.
• Desirable: University Degree or its equivalent in Engineering or Management science.

Experience:

• Essential: At least 8 years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization.
• Desirable: At least 2 years' experience in inventory and warehouse management.

Languages:

• English expert level required.

IT Skills:

• Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software.

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences.
• Communication
• Ensuring the effective use of resources
• Producing results

Functional Knowledge and Skills:

• Very good understanding of operations and logistics in a complex work environment.
• Excellent knowledge of fixed asset management.