Transport Assistant - GS6 at World Health Organization (WHO)

Reference No: 2107028
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Tasks
Under the general supervision of the WHO country representative and direct supervision of the Administrative Officer, the incumbent of the position will primarily deal with following tasks;

• Supervision of all drivers and vehicle maintenance assistants in the Federal Capital Territory and Abuja offices.
• Daily monitoring of entire vehicle fleet using the WHO Vehicle tracking systems in close consultation with the radio operators.
• Prepare transport plans for the Abuja and State based personnel travel for all intra-state travel.
• Coordinate provision of fuel for all vehicles through budgeting, quarterly funds monitoring and accurate reporting.
• Schedule and supervise country office vehicle maintenance including spare parts authorization.
• Support drivers concerns pertaining to contract validity, recruitment, training, evaluation, overtime claims, uniform provision, and leave schedules.
• Prepare a monthly report to the Administrative Officer for the vehicle fleet activities including analyses and trends. 
• Maintenance of accurate and timely vehicle fixed assets record of all vehicle details in a monthly report.
• Coordinate insurance policy issuance for the WHO vehicle fleet, follow up accident reporting and settlement.
• Deputize for Administrative Officer on transport duties in his absence.

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives):

• Vehicle fleet management
• Drivers management
• Transport management
• Fixed assets management as a secondary task

Educational Qualifications

• Essential: Completion of Secondary School Education with training in engineering or related field.
• Desirable: University Degree or its equivalent in Engineering, Management or related field?

Experience:

• Essential: At least 8 years experience in WHO/IVE transport management.
• Desirable: Technical expertise in Vehicle maintenance/fleet management.

Competencies:

• Ensuring the effective use of resources.
• Fostering integration and team work
• Producing result
• Communicating in a credible and effective way.

Functional Knowledge and Skills:

• Very good understanding of transport rules and regulations.
• Fully conversant with word-processing, spreadsheet, and presentations.
• Ability to work effectively in a team