Procurement Assistant - GS6 at World Health Organization (WHO)

Reference No: 2107032
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Job Description
Under the general supervision of the WHO country representative and direct supervision of the Operations Officer, the incumbent will perform the following tasks;

• Take minutes of meetings and other secretarial duties as may be required in the unit.
• Make necessary arrangements for meetings as may be required.
• Maintains records and files for the unit as may be necessary.
• Dispatch requests for quotations to vendors and follow up on response.
• Quotations pick-up
• Upload names of vendors in the database.
• Prepare committal documents in GSM
• Perform other duties as may be required.

Educational Qualifications

• Essential: Completion of secondary school with training in general administrative practices with focus on Procurement
• Desirable: University degree or its equivalent in Business Administration, Social Sciences or related field and training in procurement/Supplies would be an asset.

Experience:

• Essential: 8 years of experience in administrative positions preferably in WHO or UN system with sound knowledge of its rules, regulations, procedures and practices related to the role.
• Desirable: WHO or UN agencies' experience in procurement and supplies management would be an asset.

Competencies:

• Communicating in a credible and effective way
• Fosters integration and teamwork
• Producing results
• Moving forward in a changing environment
• Ensuring the effective use of resources

Languages:

• English expert level required

IT Skills:

• Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software.