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  • Posted: Mar 17, 2020
    Deadline: Mar 26, 2020
  • Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
    Read more about this company

    HR & Admin Officer

    Location: Damaturu, Yobe
    Start date: As Soon As Possible
    Direct Line Manager: Human Resources Manager

    Tasks and Responsibilities
    Objective 1 - Ensure employee information is accurately and completely managed in a timely manner:

    • Ensure that all employment contracts and contract renewals are received, signed and filed in a timely manner
    • Liaise with the HR Officer in Abuja to provide all information and documentation needed to ensure the timely processing of the monthly payroll
    • Maintain all base personnel files, ensuring that all documents are collected and filed completely and accurately in the base and copies sent to Abuja
    • Create and maintain a database of all staff information, documents, expiration dates, etc.
    • Collect and submit the necessary documents for employee insurance enrollment and updating and ensure that staff has up-to-date insurance cards.
    • Provide administrative support for pension and salary account openings or changes.
    • Maintain all ACF communication boards as directed by the capital HR department
    • Receive and track employee leaves and ensure that all necessary supporting documentation is sent to Abuja
    • Ensure that all timesheets and payslips are received completed and sent to Abuja on a monthly basis

    Objective 2 - Support in various aspects of the training and development of staff:

    • Ensure that all staff receive proper induction and briefing with HR and the relevant departments
    • Facilitate staff training on HR policy and procedure as assigned.
    • In liaison with logistics, manage the practical organization of training as requested
    • Follow up with managers to ensure that staff performance appraisals are received on time
    • Participate in the research and identification of training opportunities for staff.
    • Carrying out Training Assessment in coordination with L&D Manager
    • Tracking Staff training
    • Setting up HR-related training (Venue booking, facilitation and feeding coordination)
    • Compile monthly training report and communicating to Capital office

    Objective 3 - Supervise and manage all staff under your responsibility, and ensure the proper management of the international staff guesthouse and all visitors:

    • Provide day-to-day management of staff directly under his/her responsibility
    • Set objectives with staff under his/her direct management, and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building
    • Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility
    • Liaise with logistics and finance to prepare and execute weekly and monthly shopping according to the needs of the office and guesthouse and internal procedures
    • Provide suggestions for improvement in the office and guesthouse management
    • Liaise with logistics to ensure that the guesthouse is running effectively
    • Arrange the guesthouse or book hotel rooms, to accommodate all visitors as needed

    Objective 4 - Provide overall support to the HR Department:

    • Support in the implementation and application of the HR policy in the base and provide advice and support to employees and managers
    • Supporting Resourcing Officer and covering for her whenever required with the support of the HR Manager.
    • Participate in elaborating projects related to national HR functioning
    • Overseeing social events within the organization
    • Assist in the circulation of HR department communications

    Internal & External Relationship

    • Head of Base: Line management, exchange of information, reporting, collaboration, coordination
    • HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
    • Logistics, Administration and Finance Departments: collaboration, coordination, and exchange of information
    • Abuja and field-based HR team: collaboration, coordination, and exchange of information
    • Cook and Cleaner: Line manager


    • Suppliers (newspaper advertising, etc.)
    • Pension providers, bank representatives Job applicants and inquiries, HMO provide

    Position Requirements

    • Master's degree in fields related to HR, Administration and Management preferred; Bachelor’s degree with relevant experience also acceptable.

    Skills and Experience

    • Minimum of 2 years of experience working in HR and/or administrative support positions
    • Excellent verbal and written communication skills
    • Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
    • Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
    • Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently
    • Able to maintain confidentiality
    • Capacity for analysis, synthesis, and reporting of large amounts of information
    • Previous experience working for INGOs an asset, particularly health-related INGOs


    • Fluency in one or more National / regional languages an asset
    • Understanding of national labor law and employment norms / practices

    Minimum Basic Salary
    N236,585 per month

    go to method of application »

    Logistics Assistant

    Location: Dutse, Jigawa
    Starting date: As soon as possible
    Direct Line Manager: Logistics Officer

    Tasks and Responsibilities
    Objective 1 - Ensure the good running condition and the cost-effectiveness of ACF's Vehicle - fleet:

    • Supervises the maintenance of all vehicles with full support from the Base Logistician, Lead Driver, and Mechanics.
    • Makes sure that the vehicles are equipped with adequate items (bush, town), liaison according to the logbook.  i.e. safety Equipment like a fire extinguisher, water, spare tire, Jake, first aid kit, etc.
    • Checks the fuel consumption and report all abnormalities to the Base Logistician on each vehicle.
    • Consolidates the fuel consumption and keeps a record, monitors the current stock and requests refueling purchase on time
    • Check and Consolidated the vehicle log sheet (movement tracking sheet) on daily/monthly bases
    • Planning of vehicle maintenance, service according to ACF/Kitlog 3.5V.
    • Ensure supervision of the installation, maintenance and repair of equipment in the vehicle (Radio’s, tracking device, etc.
    • Update the list of equipment in the vehicle on a monthly basis and assume a physical check each six months
    • Keep physical files on each vehicle with Logbook copies, maintenance, and repair costs and fuel consumption.

    Objective 2 - Coordination of Vehicular Movement:

    • Collect the weekly movement requests from programs, consolidate and send for approval to Field Manager and SSco
    • Plan and request weekly car hire movements, liaise with suppliers and ensure compliance of rental cars according to ACF safety and security standards
    • Reports to the Base Logistician in case of a major shortage of vehicles and plan the allocation accordingly.
    • Help in arranging the transportation of goods from the base to the field site and organize KISS movements

    Objective 3 - HR and Monthly Reporting:

    • Consolidate all the vehicle log sheet for the monthly Motor cost report and submit at each 30th day of the month.
    • Track daily car hire the usage of Dutse and all sub-bases according to approved Agreement Form and submit to Log manager on a weekly basis
    • Assist in planning/making the drivers’ rotational and leave schedule with the support of the lead driver.

    Internal & External Relationship

    • Base Logistician: hierarchical relationship – technical support – exchange of information, collaboration on planning and all base matters   regarding fleet management and other logistics activities
    • Logistic Manager: General support and Supervision
    • Other Programme Managers: exchange of information and coordination (integrated approach)


    • Local governmental and non-governmental partners: exchange of information, coordination,
    • Local suppliers: exchange of information, coordination, influence on the choice of technical options
    • Local representatives of international aid organizations: exchange of information

    Position Requirements

    • Diploma in Logistics / Business Administration and Management or equivalent qualification.

    Skills and Experience:

    • IT/Excel literate
    • 2 years of finance / procurement work experience


    • Highly motivated, and flexible.
    • Strong verbal and written communication skills
    • Highly Fluent in local language
    • Previous experience working with local/international NGO
    • Good interpersonal skills.

    Minimum Basic Salary
    NGN156,995 per month.

    Method of Application

    Use the link(s) below to apply on company website.


  • Send your application

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