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  • Posted: Mar 17, 2020
    Deadline: Mar 26, 2020
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  • Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
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    HR & Admin Officer

    Location: Damaturu, Yobe
    Start date: As Soon As Possible
    Direct Line Manager: Human Resources Manager

    Tasks and Responsibilities
    Objective 1 - Ensure employee information is accurately and completely managed in a timely manner:

    • Ensure that all employment contracts and contract renewals are received, signed and filed in a timely manner
    • Liaise with the HR Officer in Abuja to provide all information and documentation needed to ensure the timely processing of the monthly payroll
    • Maintain all base personnel files, ensuring that all documents are collected and filed completely and accurately in the base and copies sent to Abuja
    • Create and maintain a database of all staff information, documents, expiration dates, etc.
    • Collect and submit the necessary documents for employee insurance enrollment and updating and ensure that staff has up-to-date insurance cards.
    • Provide administrative support for pension and salary account openings or changes.
    • Maintain all ACF communication boards as directed by the capital HR department
    • Receive and track employee leaves and ensure that all necessary supporting documentation is sent to Abuja
    • Ensure that all timesheets and payslips are received completed and sent to Abuja on a monthly basis

    Objective 2 - Support in various aspects of the training and development of staff:

    • Ensure that all staff receive proper induction and briefing with HR and the relevant departments
    • Facilitate staff training on HR policy and procedure as assigned.
    • In liaison with logistics, manage the practical organization of training as requested
    • Follow up with managers to ensure that staff performance appraisals are received on time
    • Participate in the research and identification of training opportunities for staff.
    • Carrying out Training Assessment in coordination with L&D Manager
    • Tracking Staff training
    • Setting up HR-related training (Venue booking, facilitation and feeding coordination)
    • Compile monthly training report and communicating to Capital office

    Objective 3 - Supervise and manage all staff under your responsibility, and ensure the proper management of the international staff guesthouse and all visitors:

    • Provide day-to-day management of staff directly under his/her responsibility
    • Set objectives with staff under his/her direct management, and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building
    • Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility
    • Liaise with logistics and finance to prepare and execute weekly and monthly shopping according to the needs of the office and guesthouse and internal procedures
    • Provide suggestions for improvement in the office and guesthouse management
    • Liaise with logistics to ensure that the guesthouse is running effectively
    • Arrange the guesthouse or book hotel rooms, to accommodate all visitors as needed

    Objective 4 - Provide overall support to the HR Department:

    • Support in the implementation and application of the HR policy in the base and provide advice and support to employees and managers
    • Supporting Resourcing Officer and covering for her whenever required with the support of the HR Manager.
    • Participate in elaborating projects related to national HR functioning
    • Overseeing social events within the organization
    • Assist in the circulation of HR department communications

    Internal & External Relationship
    Internal:

    • Head of Base: Line management, exchange of information, reporting, collaboration, coordination
    • HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
    • Logistics, Administration and Finance Departments: collaboration, coordination, and exchange of information
    • Abuja and field-based HR team: collaboration, coordination, and exchange of information
    • Cook and Cleaner: Line manager

    External:

    • Suppliers (newspaper advertising, etc.)
    • Pension providers, bank representatives Job applicants and inquiries, HMO provide

    Position Requirements
    Qualifications:

    • Master's degree in fields related to HR, Administration and Management preferred; Bachelor’s degree with relevant experience also acceptable.

    Skills and Experience
    Essential:

    • Minimum of 2 years of experience working in HR and/or administrative support positions
    • Excellent verbal and written communication skills
    • Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
    • Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
    • Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently
    • Able to maintain confidentiality
    • Capacity for analysis, synthesis, and reporting of large amounts of information
    • Previous experience working for INGOs an asset, particularly health-related INGOs

    Preferred:

    • Fluency in one or more National / regional languages an asset
    • Understanding of national labor law and employment norms / practices

    Minimum Basic Salary
    N236,585 per month

    go to method of application »

    Logistics Assistant

    Location: Dutse, Jigawa
    Starting date: As soon as possible
    Direct Line Manager: Logistics Officer

    Tasks and Responsibilities
    Objective 1 - Ensure the good running condition and the cost-effectiveness of ACF's Vehicle - fleet:

    • Supervises the maintenance of all vehicles with full support from the Base Logistician, Lead Driver, and Mechanics.
    • Makes sure that the vehicles are equipped with adequate items (bush, town), liaison according to the logbook.  i.e. safety Equipment like a fire extinguisher, water, spare tire, Jake, first aid kit, etc.
    • Checks the fuel consumption and report all abnormalities to the Base Logistician on each vehicle.
    • Consolidates the fuel consumption and keeps a record, monitors the current stock and requests refueling purchase on time
    • Check and Consolidated the vehicle log sheet (movement tracking sheet) on daily/monthly bases
    • Planning of vehicle maintenance, service according to ACF/Kitlog 3.5V.
    • Ensure supervision of the installation, maintenance and repair of equipment in the vehicle (Radio’s, tracking device, etc.
    • Update the list of equipment in the vehicle on a monthly basis and assume a physical check each six months
    • Keep physical files on each vehicle with Logbook copies, maintenance, and repair costs and fuel consumption.

    Objective 2 - Coordination of Vehicular Movement:

    • Collect the weekly movement requests from programs, consolidate and send for approval to Field Manager and SSco
    • Plan and request weekly car hire movements, liaise with suppliers and ensure compliance of rental cars according to ACF safety and security standards
    • Reports to the Base Logistician in case of a major shortage of vehicles and plan the allocation accordingly.
    • Help in arranging the transportation of goods from the base to the field site and organize KISS movements

    Objective 3 - HR and Monthly Reporting:

    • Consolidate all the vehicle log sheet for the monthly Motor cost report and submit at each 30th day of the month.
    • Track daily car hire the usage of Dutse and all sub-bases according to approved Agreement Form and submit to Log manager on a weekly basis
    • Assist in planning/making the drivers’ rotational and leave schedule with the support of the lead driver.

    Internal & External Relationship
    Internal:

    • Base Logistician: hierarchical relationship – technical support – exchange of information, collaboration on planning and all base matters   regarding fleet management and other logistics activities
    • Logistic Manager: General support and Supervision
    • Other Programme Managers: exchange of information and coordination (integrated approach)

    External:

    • Local governmental and non-governmental partners: exchange of information, coordination,
    • Local suppliers: exchange of information, coordination, influence on the choice of technical options
    • Local representatives of international aid organizations: exchange of information

    Position Requirements
    Qualifications:

    • Diploma in Logistics / Business Administration and Management or equivalent qualification.

    Skills and Experience:
    Essential:

    • IT/Excel literate
    • 2 years of finance / procurement work experience

    Preferred:

    • Highly motivated, and flexible.
    • Strong verbal and written communication skills
    • Highly Fluent in local language
    • Previous experience working with local/international NGO
    • Good interpersonal skills.

    Minimum Basic Salary
    NGN156,995 per month.

    Method of Application

    Use the link(s) below to apply on company website.

     

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