Logistics Assistant at Action Against Hunger | ACF-International

Location: Dutse, Jigawa
Starting date: As soon as possible
Direct Line Manager: Logistics Officer

Tasks and Responsibilities
Objective 1 - Ensure the good running condition and the cost-effectiveness of ACF's Vehicle - fleet:

• Supervises the maintenance of all vehicles with full support from the Base Logistician, Lead Driver, and Mechanics.
• Makes sure that the vehicles are equipped with adequate items (bush, town), liaison according to the logbook.  i.e. safety Equipment like a fire extinguisher, water, spare tire, Jake, first aid kit, etc.
• Checks the fuel consumption and report all abnormalities to the Base Logistician on each vehicle.
• Consolidates the fuel consumption and keeps a record, monitors the current stock and requests refueling purchase on time
• Check and Consolidated the vehicle log sheet (movement tracking sheet) on daily/monthly bases
• Planning of vehicle maintenance, service according to ACF/Kitlog 3.5V.
• Ensure supervision of the installation, maintenance and repair of equipment in the vehicle (Radio’s, tracking device, etc.
• Update the list of equipment in the vehicle on a monthly basis and assume a physical check each six months
• Keep physical files on each vehicle with Logbook copies, maintenance, and repair costs and fuel consumption.

Objective 2 - Coordination of Vehicular Movement:

• Collect the weekly movement requests from programs, consolidate and send for approval to Field Manager and SSco
• Plan and request weekly car hire movements, liaise with suppliers and ensure compliance of rental cars according to ACF safety and security standards
• Reports to the Base Logistician in case of a major shortage of vehicles and plan the allocation accordingly.
• Help in arranging the transportation of goods from the base to the field site and organize KISS movements

Objective 3 - HR and Monthly Reporting:

• Consolidate all the vehicle log sheet for the monthly Motor cost report and submit at each 30th day of the month.
• Track daily car hire the usage of Dutse and all sub-bases according to approved Agreement Form and submit to Log manager on a weekly basis
• Assist in planning/making the drivers’ rotational and leave schedule with the support of the lead driver.

Internal & External Relationship
Internal:

• Base Logistician: hierarchical relationship – technical support – exchange of information, collaboration on planning and all base matters   regarding fleet management and other logistics activities
• Logistic Manager: General support and Supervision
• Other Programme Managers: exchange of information and coordination (integrated approach)

External:

• Local governmental and non-governmental partners: exchange of information, coordination,
• Local suppliers: exchange of information, coordination, influence on the choice of technical options
• Local representatives of international aid organizations: exchange of information

Position Requirements
Qualifications:

• Diploma in Logistics / Business Administration and Management or equivalent qualification.

Skills and Experience:
Essential:

• IT/Excel literate
• 2 years of finance / procurement work experience

Preferred:

• Highly motivated, and flexible.
• Strong verbal and written communication skills
• Highly Fluent in local language
• Previous experience working with local/international NGO
• Good interpersonal skills.

Minimum Basic Salary
NGN156,995 per month.