Fresh Jobs at Oxfam

OBJECTIVE OF THE POSITION

• The Finance Coordinator will oversee all financial operations of the EU-SUSI Project in Abuja, ensuring proper planning, monitoring, reporting, and compliance with Oxfam and donor requirements. The role will lead financial administration, partner grant management, audits, budgeting, and reporting while providing strategic guidance and technical support to project teams and partners.

KEY RESPONSIBILITIES

Strategic Management and Transformational Leadership

• Manage and supervise all financial administration systems, ensuring compliance with Oxfam financial management rules and donor requirements.
• Ensure that EU-SUSI Consortium is cost effective, efficient and complies with all organizational standards of management and accountability.  To ensure that project support functions are reviewed and improved where necessary.
• Lead verification of project expenditures and ensure appropriate authorizations before payments and recoveries.
• Maintain all financial records and transactions for the EU-SUSI Project in line with Oxfam procedures.
• Prepare timely monthly, quarterly, and annual financial statements, including budget tracking, variance analysis, cash flow statements, and forecasts.
• Design and implement a Grant Management System for partners, ensuring timely financing, reporting, and compliance.
• Lead SAGE-PASTEL bookkeeping function and ensure alignment with donor requirements.
• Ensure financial system data is current and accurate, supporting efficient decision-making and compliance.
• Ensure adherence to government tax laws and statutory obligations.
• Provide leadership to the staff reporting to this position and ensure implementation of Performance Management including objective setting, performance review, upward feedback /personal development plans in a timely fashion.
• Provide support to team members in adhering to the policies, procedures, and principles and financial and systems standards.
• Demonstrate effective people management skills in all aspect of the work including with partners.

Budgeting, Planning, and Monitoring

• Prepare and review project budgets, ensuring proper allocation, monitoring, and reporting of project funds.
• Conduct budget variance analyses (BvAs) and provide financial information and recommendations to budget holders.
• Produce cash flow forecasts and ensure timely top-ups to guarantee availability of funds.
• Monitor partner financial performance, assess financial risks, and provide technical guidance.

Partner Support

Partner Financial Supervision

• Regularly (depending on the risks and support requirements of a partner) visit funded partners and review financial reports and financial statements, checking for completeness and accuracy
• Prepare reports on each visit, including an assessment of the adequacy of financial management of partner organizations, including cost management efficiency and value for money,

Partner Reporting and Review

• Coordinate receipt, review and finalisation of partner financial reports in line with programme timetables and Oxfam and donor requirements
• Review and comment on financial information submitted by partners against compliance with grant agreement letter requirements, good practices and/ or in fulfilment of conditions precedent to disbursement of project funds.
• Monitor financial progress during the life of the project partnership to identify deficiencies, determine if earlier deficiencies have been corrected, and to support partners to resolve any management systems difficulties revealed.

Partner Organisational Development

• Conduct financial and administrative reviews of prospective programme partners to determine adequacy of their accounting systems and internal controls, their financial status and their financial and institutional capability to implement activities.
• Based upon periodic reviews of specific activities, recommend changes to correct deficiencies or improve implementation and track implementation of these recommendations to completion.
• Support the partners to develop and maintain project financial reporting requirements and project audit in line with Oxfam requirements. Based on monthly visits provide advice on the improvement of financial management systems and activities of partner organizations.
• During monthly/quarterly visits seek to mentor financial staff in the effective implementation of their roles.
• Identify administrative capacity gaps and design appropriate capacity building programmes to address such gaps.
• Provide or organise training to partners to meet acceptable financial management practices and other systems requirements.

Budget Preparation and Analysis

• Conduct analysis of partner budget proposals and work with programme team members to finalise partner budgets.

Reporting and Knowledge Management

• Ensure the timely production of accurate donor and internal financial reports in required formats.
• Work with the finance and programme teams to include partner financial reports in project reporting on a timely basis and to minimum standards.
• Maintain organized filing and achieving of all financial documents for Oxfam and partner transactions.
• Support knowledge sharing within the project team on financial best practices, tools, and compliance requirements.
• Work with the finance and programme teams to include partner financial reports in project reporting on a timely basis and to minimum standards.

Capacity Building and Mentorship

• Provide technical guidance, mentoring, and capacity building to Finance Officer and partner finance staff.
• Conduct training for project staff on financial procedures, compliance, and donor requirements.
• Support Oxfam teams in strengthening financial systems and reporting processes for sustainability and accountability.

Grant Closure

• Lead on the implementation of Oxfam grant closure requirements as per policies.

Audits

• Participate in the organisation, implementation and reporting of Expenditure Verification Report as required.
• Assist in resolving partners audit recommendations by solving financial and related problems and following up to ensure that audit recommendations are implemented

WHO ARE WE LOOKING FOR?

Education/Knowledge & Experience:

Education:

• Master’s degree in finance, Accounting, or Business Administration is an added advantage.
• Professional certification (desirable but highly valued): ACA, ACCA, ICAN, or CPA.
• Bachelor’s degree in accounting, Finance, Economics, or related field.

Knowledge & Experience:

• Minimum 3–5 years of progressive finance experience, preferably in NGO, donor-funded, or international development projects.
• Proven experience in budget management, financial reporting, and compliance with donor and statutory requirements.
• Experience managing partner grants, reviewing partner financial reports, and ensuring compliance with Oxfam or donor standards.
• Experience in multi-donor project financial administration, including EU projects above Euro 5m, is highly desirable.
• Strong background in cash flow management, audit preparation, and financial forecasting.
• Prior experience using accounting software (e.g., PASTEL, SAP, Tally) and Microsoft Office tools.
• Strong analytical, planning, and financial management skills.
• Knowledge of Nigeria’s tax laws, statutory regulations, and reporting requirements.
• Ability to produce timely, accurate, and donor-compliant reports.
• Strong team leadership, mentoring, and capacity-building skills.
• Excellent communication and interpersonal skills; ability to work collaboratively with programme teams and partners.
• High level of integrity, confidentiality, and accountability in financial management.

Desirable:

• Membership or ongoing certification with a recognized professional body (CIPS, CIPSMN, ISM, etc.)
• Familiarity with logistics systems, processes, and policies (OPAL, EPO, procurement tools, supply chain standards).

Desirable:

• Experience managing donor-funded projects, or multi-donor grants.
• Familiarity with tax regulations and reporting requirements in Nigeria.
• Knowledge of PASTEL or similar accounting systems and MS Excel/ERP tools.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

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OBJECTIVE OF THE POSITION

• The Finance Officer will support the EU-SUSI Project’s financial management in Kebbi State by supporting with daily finance operations, verifying expenditures, managing partner grants, ensuring compliance with Oxfam policies and donor requirements, and acting as the focal point for all financial matters in the field office.

KEY RESPONSIBILITIES

Financial Administration & Compliance

• Manage and supervise financial administration systems and procedures in line with Oxfam financial policies.
• Verify all expenditures and ensure correct authorizations before processing payments or recoveries.
• Maintain accurate financial records of all transactions, including petty cash, receipts, invoices, and procurement documents.
• Prepare timely monthly, quarterly, and annual financial reports, including budget tracking and variance analysis.
• Ensure proper coding of expenditures and adherence to accounting principles.
• Support audits (internal and external) by providing accurate and complete documentation.

Cash & Bank Management

• Maintain and update cash books at the end of each working day.
• Prepare cash flow statements and forecasts to ensure timely availability of funds for project activities.
• Liaise with the Finance Coordinator regarding bank statements, reconciliations, and cash transfers.
• Process approved payments and transfers in line with Oxfam procedures.
• To ensure that a complete and accurate record of all petty cash transactions is always maintained; that expenditure of petty cash is fully monitored; and that requests for replenishment are made in a timely manner, with strict observation to the limit of cash in Debit card.
• Ensure that all petty cash vouchers raised are appropriately approved and filed in a safe place over the entire life of the Project.
• Ensure any cash received is banked intact and immediately.

Management of Advances, Floats:

• To ensure that staff advances and travel floats are issued strictly within Oxfam guidelines, all recoveries in respect of advances & floats etc owed by staff members to Oxfam are appropriately deducted from the salaries on specified dates.
• Ensure that the float register is maintained and updated monthly. That float & salary advance balances are forwarded to Abuja by the due dates.

Partner Financial Management

• Review partner financial reports, ensure compliance, and provide feedback on discrepancies or disallowed expenditures.
• Conduct regular monitoring and site visits to partner offices to strengthen financial management.
• Participate in partner meetings to maintain a positive and accountable working relationship.

Budget Monitoring & Reporting

• In Coordination with the Finance Coordinator provide input to the Budget vs Actual (BvA) reports for the EU-SUSI Project.
• Advise project and country office management on Field budget performance and optimal fund utilization.

Procurement Oversight

• Support procurement processes by reviewing payment requests, invoices, and related documentation.
• Sit on the Field procurement committees, providing financial oversight and ensuring compliance with Oxfam policies

Capacity Building & Mentorship

• Provide guidance to Field project staff and partners on financial procedures and best practices.
• Facilitate Field knowledge sharing to strengthen financial capacity within the project team and partner organizations

Other Duties

• Perform any other tasks delegated by the Finance Coordinator or the Consortium Project Manager to ensure smooth financial operations of the EU-SUSI Project.

WHO ARE WE LOOKING FOR?

Education

• Bachelor’s degree in Accounting, Finance, Economics, or related field.
• Professional certifications (ICAN, ACA, ACCA, or CPA) are an added advantage.

Experience

• Minimum 3–5 years of experience in finance, preferably in NGO or donor-funded project settings.
• Experience managing petty cash, partner grants, and preparing donor-compliant financial reports.
• Familiarity with budget monitoring, variance analysis, and cash flow management.Prior experience with financial software (PASTEL, Tally, SAP) and MS Office
• Practical experience of all core’s financial management & Accounting activities, including accounts payable, bookkeeping cash management, budget development, statutory requirements, and standard accounts
• Strong analytical, organizational, and numerical skills.
• Knowledge of Nigeria’s tax laws and statutory regulations.
• Ability to produce timely, accurate, and compliant financial reports.
• Excellent communication, interpersonal, and mentorship skills.
• High level of integrity, confidentiality, and accountability.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

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OBJECTIVE OF THE POSITION

• The Office Assistant will be responsible for providing front desk, administrative, clerical, and office support services to ensure effective and efficient operations of the EU-SUSI Project Office in Kebbi State. The role will support reception duties, manage office cleanliness, handle guest reception, assist with logistics, and ensure proper maintenance of office facilities, supplies, and documentation.

KEY RESPONSIBILITIES

Front Desk & Reception Duties

• Serve as the first point of contact for visitors, staff, and partners entering the project office.
• Receive, welcome, and direct visitors appropriately, ensuring compliance with office security and safety procedures.
• Manage the reception area to ensure it is clean, organized, and professional at all times.
• Answer and route incoming calls, take messages, and respond to basic office inquiries

Administrative & Clerical Support

• Support administrative tasks such as photocopying, scanning, filing, and binding of documents.
• Maintain proper filing and documentation systems (both physical and digital).
• Support the preparation of meeting rooms, training venues, and office spaces for team activities.
• Manage incoming and outgoing correspondence, including mail and courier deliveries.
• Assist in updating office notice boards and maintaining information displays

Office Maintenance & Facility Management

• Ensure daily office cleanliness and coordination with cleaning support staff/vendors.
• Monitor office supplies (stationery, kitchen supplies, cleaning materials) and report replenishment needs.
• Assist with the maintenance of office equipment such as printers, copiers, and scanners.
• Regularly inspect office spaces to ensure they meet safety, hygiene, and functionality standards.

Logistics & Operational Support

• Support travel logistics including hotel reservations, airport picks/drop-offs, and meeting arrangements.
• Assist in preparing refreshments during meetings, trainings, and official engagements.
• Support the arrangement of workshops or training events when required.
• Assist staff in disseminating memos, communications, and administrative updates.

Guest & Staff Support

• Facilitate proper documentation of staff movement and visitor registers.
• Provide administrative support to Kebbi-based project staff as required.
• Support new staff onboarding by ensuring workstations are prepared and orientation materials are available.

Compliance & Other Duties

• Ensure adherence to Oxfam’s administrative, safety, and security procedures at all times.
• Uphold Oxfam’s values, safeguarding standards, and code of conduct.
• Perform any other related duties assigned by the supervisor to support smooth operations

WHO ARE WE LOOKING FOR?

Education

• Minimum of OND/NCE in Office Administration, Secretarial Studies, Business Administration, Public Administration, or related field.

Experience & Skills

• Minimum of 1-2 years of administrative or front desk experience, preferably in an NGO, development project, or corporate office.
• Experience in customer service, hospitality, or clerical roles.
• Strong communication and interpersonal skills.
• Good command of spoken and written English; knowledge of Hausa is an added advantage.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professional appearance and customer-friendly attitude.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and time management.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

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OBJECTIVE OF THE POSITION

• The Driver will work within the Supply and Logistics department to support programme delivery by providing safe and efficient transportation services for staff, visitors, and project materials. The role will ensure that vehicles are effectively maintained, properly monitored, and operated in compliance with Oxfam standards and Nigerian traffic laws. The Driver will also support logistics operations, movement tracking and coordination for field missions under the EU-SUSI Project.

KEY RESPONSIBILITIES

Vehicle Management & Maintenance

• Ensure assigned vehicle(s) are always in excellent working condition, clean, roadworthy, and properly maintained.
• To adhere strictly to standard driving and safety procedures at all times.
• Conduct routine daily checks (fuel, water, oil, tires, brakes, lights, battery condition).
• Ensure periodic servicing and maintenance are carried out on schedule and notify the Supply & Logistics Officer at least 36 hours prior to due date.
• Organize cleaning of vehicles and ensure professional handling of all interior and exterior surfaces.
• Promptly report any mechanical issues, damage, or repairs needed.

Transport Services

• Transport staff, partners, and goods safely to project locations and other approved destinations.
• Ensure all movements have approved trip tickets and that every journey is recorded.
• Support programme teams with safe field mission coordination, especially in remote LGAs.
• Maintain constant communication with the Supply & Logistics Officer and Security Officer during all field trips.

Documentation, Tracking & Reporting

• Maintain an accurate Vehicle Logbook and compile monthly log-sheet summaries for submission.
• Maintain the daily Vehicle Board to reflect availability, usage, and fuel levels.
• Oversee fuel consumption, purchase, tracking and ensure integrity of fuel records.
• Ensure proper filing and timely submission of all vehicle-related receipts.
• Ensure accident or incident reports are completed immediately and filed appropriately.

Security & Compliance

• Ensure all vehicles have required safety and emergency equipment (first aid box, triangle, fire extinguisher, jack, spare tire).
• Implement Oxfam’s vehicle and road safety policies at all times.
• Coordinate movement plans with the Security Officer to ensure staff safety in the field.
• Ensure vehicle keys, documents and assets are securely stored.
• Ensure project vehicles are used strictly for authorized purposes.

Logistics & Operational Support

• Provide support to Supply & Logistics team during field distributions, procurement errands, loading/unloading supplies, and office operations.
• Assist with delivery and collection of documents, materials, and small procurements as required.
• Support in emergency or special assignments within the scope of logistics and transport.

Other Responsibilities

• Adhere to and promote Oxfam’s values, principles, safeguarding policies, and gender justice commitments.
• Support initiatives to promote diversity, equity, and inclusion within the workplace.
• Perform other duties as assigned by the Line Manager or Matrix Manager.

WHO ARE WE LOOKING FOR?

Education & Qualifications

• Minimum of Secondary School Certificate (SSCE).
• Possession of a valid and clean Nigerian driver’s license.
• MUST possess Automobile Trade Test 1 & 2 certification.

Experience

• Minimum of 5 years driving experience, including long-distance driving across Nigeria.
• At least 2 years’ experience working with an international NGO, Embassy, UN agency, or similar organization.
• Good knowledge of vehicle mechanics and ability to conduct minor vehicle maintenance.
• Strong familiarity with road networks across Northern Nigeria (knowledge of Kebbi State is highly desirable).
• Possession of a valid driver’s license.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

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OBJECTIVE OF THE POSITION

• The Support Staff will provide daily cleaning, hygiene, and basic support services at the EU-SUSI Project Office in Kebbi State. The role will ensure a clean, organized, safe, and welcoming environment for staff, partners, and visitors, while supporting the general administrative and operational needs of the field office.

KEY RESPONSIBILITIES

Office Cleaning & Hygiene

• Clean all office rooms, restrooms, corridors, meeting rooms, kitchens, and common areas daily.
• Dust and wipe surfaces, furniture, windows, doors, and equipment.
• Sweep, mop, disinfect floors, and ensure waste bins are emptied and cleaned.
• Ensure restrooms are hygienic and always stocked with toiletries.
• Maintain the cleanliness of the office surroundings and compound.

Facility Management & Support

• Monitor and refill cleaning supplies, toiletries, drinking water, and other consumables.
• Report maintenance issues such as plumbing faults, broken fixtures, leaks, or repairs needed.
• Support in setting up meeting rooms for events, staff training, and visits.
• Ensure proper storage and use of cleaning materials and equipment.

Administrative Support

• Assist with receiving visitors and directing them appropriately when needed.
• Support office errands such as filing, scanning, photocopying, and moving office items as requested.
• Assist in ensuring office security by monitoring access to facilities and following guidance from guards and administrative staff.

Health, Safety & Compliance

• Follow all Oxfam safety, safeguarding, and security policies while performing duties.
• Ensure cleaning chemicals are used safely and stored securely.
• Assist in maintaining a safe office environment by clearing spills, hazards, and clutter.
• Participate in hygiene and safety briefings or training as required.

Other Duties

• Support the Supply & Logistics Officer with any additional tasks related to office operations.
• Maintain a professional, respectful, and courteous attitude towards staff, partners, and visitors.
• Comply with Oxfam’s Code of Conduct, Gender Policy, and safeguarding standards

WHO ARE WE LOOKING FOR?

Education/Knowledge & Experience:

Education

• Minimum of SSCE (WAEC/NECO) or ability to read and write.
• Proven experience in cleaning, housekeeping, or janitorial services (minimum 1 year preferred).
• Knowledge of cleaning techniques, use of cleaning materials, and hygiene standards.
• Good interpersonal skills and ability to work in a multicultural environment.
• Trustworthy, reliable, and able to maintain confidentiality.
• Physically fit and able to perform cleaning and lifting tasks.
• Basic understanding of safety and hygiene practices.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.