Finance Coordinator at Oxfam

OBJECTIVE OF THE POSITION

• The Finance Coordinator will oversee all financial operations of the EU-SUSI Project in Abuja, ensuring proper planning, monitoring, reporting, and compliance with Oxfam and donor requirements. The role will lead financial administration, partner grant management, audits, budgeting, and reporting while providing strategic guidance and technical support to project teams and partners.

KEY RESPONSIBILITIES

Strategic Management and Transformational Leadership

• Manage and supervise all financial administration systems, ensuring compliance with Oxfam financial management rules and donor requirements.
• Ensure that EU-SUSI Consortium is cost effective, efficient and complies with all organizational standards of management and accountability.  To ensure that project support functions are reviewed and improved where necessary.
• Lead verification of project expenditures and ensure appropriate authorizations before payments and recoveries.
• Maintain all financial records and transactions for the EU-SUSI Project in line with Oxfam procedures.
• Prepare timely monthly, quarterly, and annual financial statements, including budget tracking, variance analysis, cash flow statements, and forecasts.
• Design and implement a Grant Management System for partners, ensuring timely financing, reporting, and compliance.
• Lead SAGE-PASTEL bookkeeping function and ensure alignment with donor requirements.
• Ensure financial system data is current and accurate, supporting efficient decision-making and compliance.
• Ensure adherence to government tax laws and statutory obligations.
• Provide leadership to the staff reporting to this position and ensure implementation of Performance Management including objective setting, performance review, upward feedback /personal development plans in a timely fashion.
• Provide support to team members in adhering to the policies, procedures, and principles and financial and systems standards.
• Demonstrate effective people management skills in all aspect of the work including with partners.

Budgeting, Planning, and Monitoring

• Prepare and review project budgets, ensuring proper allocation, monitoring, and reporting of project funds.
• Conduct budget variance analyses (BvAs) and provide financial information and recommendations to budget holders.
• Produce cash flow forecasts and ensure timely top-ups to guarantee availability of funds.
• Monitor partner financial performance, assess financial risks, and provide technical guidance.

Partner Support

Partner Financial Supervision

• Regularly (depending on the risks and support requirements of a partner) visit funded partners and review financial reports and financial statements, checking for completeness and accuracy
• Prepare reports on each visit, including an assessment of the adequacy of financial management of partner organizations, including cost management efficiency and value for money,

Partner Reporting and Review

• Coordinate receipt, review and finalisation of partner financial reports in line with programme timetables and Oxfam and donor requirements
• Review and comment on financial information submitted by partners against compliance with grant agreement letter requirements, good practices and/ or in fulfilment of conditions precedent to disbursement of project funds.
• Monitor financial progress during the life of the project partnership to identify deficiencies, determine if earlier deficiencies have been corrected, and to support partners to resolve any management systems difficulties revealed.

Partner Organisational Development

• Conduct financial and administrative reviews of prospective programme partners to determine adequacy of their accounting systems and internal controls, their financial status and their financial and institutional capability to implement activities.
• Based upon periodic reviews of specific activities, recommend changes to correct deficiencies or improve implementation and track implementation of these recommendations to completion.
• Support the partners to develop and maintain project financial reporting requirements and project audit in line with Oxfam requirements. Based on monthly visits provide advice on the improvement of financial management systems and activities of partner organizations.
• During monthly/quarterly visits seek to mentor financial staff in the effective implementation of their roles.
• Identify administrative capacity gaps and design appropriate capacity building programmes to address such gaps.
• Provide or organise training to partners to meet acceptable financial management practices and other systems requirements.

Budget Preparation and Analysis

• Conduct analysis of partner budget proposals and work with programme team members to finalise partner budgets.

Reporting and Knowledge Management

• Ensure the timely production of accurate donor and internal financial reports in required formats.
• Work with the finance and programme teams to include partner financial reports in project reporting on a timely basis and to minimum standards.
• Maintain organized filing and achieving of all financial documents for Oxfam and partner transactions.
• Support knowledge sharing within the project team on financial best practices, tools, and compliance requirements.
• Work with the finance and programme teams to include partner financial reports in project reporting on a timely basis and to minimum standards.

Capacity Building and Mentorship

• Provide technical guidance, mentoring, and capacity building to Finance Officer and partner finance staff.
• Conduct training for project staff on financial procedures, compliance, and donor requirements.
• Support Oxfam teams in strengthening financial systems and reporting processes for sustainability and accountability.

Grant Closure

• Lead on the implementation of Oxfam grant closure requirements as per policies.

Audits

• Participate in the organisation, implementation and reporting of Expenditure Verification Report as required.
• Assist in resolving partners audit recommendations by solving financial and related problems and following up to ensure that audit recommendations are implemented

WHO ARE WE LOOKING FOR?

Education/Knowledge & Experience:

Education:

• Master’s degree in finance, Accounting, or Business Administration is an added advantage.
• Professional certification (desirable but highly valued): ACA, ACCA, ICAN, or CPA.
• Bachelor’s degree in accounting, Finance, Economics, or related field.

Knowledge & Experience:

• Minimum 3–5 years of progressive finance experience, preferably in NGO, donor-funded, or international development projects.
• Proven experience in budget management, financial reporting, and compliance with donor and statutory requirements.
• Experience managing partner grants, reviewing partner financial reports, and ensuring compliance with Oxfam or donor standards.
• Experience in multi-donor project financial administration, including EU projects above Euro 5m, is highly desirable.
• Strong background in cash flow management, audit preparation, and financial forecasting.
• Prior experience using accounting software (e.g., PASTEL, SAP, Tally) and Microsoft Office tools.
• Strong analytical, planning, and financial management skills.
• Knowledge of Nigeria’s tax laws, statutory regulations, and reporting requirements.
• Ability to produce timely, accurate, and donor-compliant reports.
• Strong team leadership, mentoring, and capacity-building skills.
• Excellent communication and interpersonal skills; ability to work collaboratively with programme teams and partners.
• High level of integrity, confidentiality, and accountability in financial management.

Desirable:

• Membership or ongoing certification with a recognized professional body (CIPS, CIPSMN, ISM, etc.)
• Familiarity with logistics systems, processes, and policies (OPAL, EPO, procurement tools, supply chain standards).

Desirable:

• Experience managing donor-funded projects, or multi-donor grants.
• Familiarity with tax regulations and reporting requirements in Nigeria.
• Knowledge of PASTEL or similar accounting systems and MS Excel/ERP tools.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.