Finance Officer at Oxfam

OBJECTIVE OF THE POSITION

• The Finance Officer will support the EU-SUSI Project’s financial management in Kebbi State by supporting with daily finance operations, verifying expenditures, managing partner grants, ensuring compliance with Oxfam policies and donor requirements, and acting as the focal point for all financial matters in the field office.

KEY RESPONSIBILITIES

Financial Administration & Compliance

• Manage and supervise financial administration systems and procedures in line with Oxfam financial policies.
• Verify all expenditures and ensure correct authorizations before processing payments or recoveries.
• Maintain accurate financial records of all transactions, including petty cash, receipts, invoices, and procurement documents.
• Prepare timely monthly, quarterly, and annual financial reports, including budget tracking and variance analysis.
• Ensure proper coding of expenditures and adherence to accounting principles.
• Support audits (internal and external) by providing accurate and complete documentation.

Cash & Bank Management

• Maintain and update cash books at the end of each working day.
• Prepare cash flow statements and forecasts to ensure timely availability of funds for project activities.
• Liaise with the Finance Coordinator regarding bank statements, reconciliations, and cash transfers.
• Process approved payments and transfers in line with Oxfam procedures.
• To ensure that a complete and accurate record of all petty cash transactions is always maintained; that expenditure of petty cash is fully monitored; and that requests for replenishment are made in a timely manner, with strict observation to the limit of cash in Debit card.
• Ensure that all petty cash vouchers raised are appropriately approved and filed in a safe place over the entire life of the Project.
• Ensure any cash received is banked intact and immediately.

Management of Advances, Floats:

• To ensure that staff advances and travel floats are issued strictly within Oxfam guidelines, all recoveries in respect of advances & floats etc owed by staff members to Oxfam are appropriately deducted from the salaries on specified dates.
• Ensure that the float register is maintained and updated monthly. That float & salary advance balances are forwarded to Abuja by the due dates.

Partner Financial Management

• Review partner financial reports, ensure compliance, and provide feedback on discrepancies or disallowed expenditures.
• Conduct regular monitoring and site visits to partner offices to strengthen financial management.
• Participate in partner meetings to maintain a positive and accountable working relationship.

Budget Monitoring & Reporting

• In Coordination with the Finance Coordinator provide input to the Budget vs Actual (BvA) reports for the EU-SUSI Project.
• Advise project and country office management on Field budget performance and optimal fund utilization.

Procurement Oversight

• Support procurement processes by reviewing payment requests, invoices, and related documentation.
• Sit on the Field procurement committees, providing financial oversight and ensuring compliance with Oxfam policies

Capacity Building & Mentorship

• Provide guidance to Field project staff and partners on financial procedures and best practices.
• Facilitate Field knowledge sharing to strengthen financial capacity within the project team and partner organizations

Other Duties

• Perform any other tasks delegated by the Finance Coordinator or the Consortium Project Manager to ensure smooth financial operations of the EU-SUSI Project.

WHO ARE WE LOOKING FOR?

Education

• Bachelor’s degree in Accounting, Finance, Economics, or related field.
• Professional certifications (ICAN, ACA, ACCA, or CPA) are an added advantage.

Experience

• Minimum 3–5 years of experience in finance, preferably in NGO or donor-funded project settings.
• Experience managing petty cash, partner grants, and preparing donor-compliant financial reports.
• Familiarity with budget monitoring, variance analysis, and cash flow management.Prior experience with financial software (PASTEL, Tally, SAP) and MS Office
• Practical experience of all core’s financial management & Accounting activities, including accounts payable, bookkeeping cash management, budget development, statutory requirements, and standard accounts
• Strong analytical, organizational, and numerical skills.
• Knowledge of Nigeria’s tax laws and statutory regulations.
• Ability to produce timely, accurate, and compliant financial reports.
• Excellent communication, interpersonal, and mentorship skills.
• High level of integrity, confidentiality, and accountability.

Competency

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.