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General Position Summary

Working in the Finance Department under the direction of the Finance Officer- accounting and with close coordination with program team, the finance assistant will assist MCN in adhering to the compliance procedures for financial, procurement, accounting process and ensure adequate internal controls are in place and in compliance with laws, regulations, donor requirements and Mercy Corps policies and procedures.

Essential job functions

• Assist the Finance Officer to enhance the efficiency of existing control system and ensure any identified compliance gaps is corrected.
• Enter transactions (PIs, GJs etc) into the accounting software accurately
• Prepare Monthly Payroll related statutory remittances (PAYE, Pensions, NHF, NSITF & WHT)
• Ensure accuracy of all Navigator recorded transactions by following Navigator entry procedures and by referencing coding against standard chart of account and coded budgets.
• Prepare and upload payroll register and net pay into the system.
• Performs AAM review of transactions and supporting documentation within direct purchase threshold matrix.
• Prepare Amortizations of prepaid expenses and tracking of prepaid benefits for compliance with policies and procedures.
• Prepare and reconciled the banks for both Naira and USD
• Coordinate with all field offices to collect HQ Monthly, Quarterly and annual packages for onward submission to HQ.
• Ensure compliance with GAAPs standard accounting practices
• Monthly submission of paid pensions and NSITF Schedules to the respective offices, print out proof of submission and make sure all relevant documents and proof of remittance are filled.
• Assist in Mail delivery to banks and other financial institutions, submission of cheques to the relevant government institutions for remittance of statutory returns.
• Ensure timely payments on the bank platform and monitor cash in the safe.
• Daily print out of payment vouchers for onward attachment to supporting documents by the archivist
• Ensure proper archiving of all documents.
• Weekly checking of all MCN Navigators entries against miscoding of LIN, Fund, Office, GL and follow for corrections
• Maintain the AMM file with up-to-date signature specimen
• Give maximum support for towards successful month and year end process.
• Always imbibe the culture of audit readiness
• Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
• Any other duties assign by the supervisor or designee.

Influence & Representation

Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its mission and values.

Security

• Ensure compliance with security procedures and policies as determined by country

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Knowledge and Experience

• Degree or HND in finance, accounting or equivalent is required.
• Two or more years of compliance and finance experience is required.
• Two years’ experience in the compliance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel
• Prior management experience and strong organizational skills
• Excellent oral and written English skills

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Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Nigeria, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Deputy Finance and Compliance Manager,  the Finance and Compliance Officer will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.  

Essential Job Responsibilities

Program Management

• Daily management of the assistant finance officer.
• Oversee daily cash count with the assistant finance officer.
• Ensure timely remittance of host country taxes and support in responding to any statutory audits.
• Manage the month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.
• Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back up of files, etc.
• Review sub journals and upload data to the general ledger.
• Prepare revenue recognition entries and other final closing journal entries.
• Enter, post and maintain filing of monthly journal entries.
• Oversee daily entries into the system, identifies errors and coordinates with respective team members any corrective actions; does and follows up on regular transaction review and posting within Navigator
• Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
• Provide regular transaction reviews as per the AAM level assigned
• Assist in the training and support of the finance officers and assistants in field offices, including answering daily questions, training new hires, making field visits, etc.
• Monitor cash and bank balances and coordinate monthly cash flow requests from sub-offices; prepare consolidated country cash flow requests to HQ.
• Assist the Deputy Director of Finance and Compliance in responding to audit inquiries.
• Other duties as assigned.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Team Management

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Security

• Ensure compliance with security procedures and policies as determined by country
• Proactively ensure that team members operate in a secure environment and are aware of policies. 

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Knowledge and Experience

• Degree or HND in accounting is required. 
• Two or more years of general ledger accounting experience is required.
• Two years’ experience in the Finance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel.
• Prior management experience and strong organizational skills.
• Excellent oral and written English skills.