Job Vacancies at Care Best Initiative

Job Purpose

• Finance Assistant (FA) will be responsible for processing payments, maintaining cost reports and managing invoices, managing the project’s financial health, and making sure we use our resources beneficially in the implementation of the ‘Gender-based violence’ project in Gusau of Zamfara State. This position is central to the designing, planning, implementation, and overseeing of all Financial related functions in CBI Zamfara State operations.
• The FA will assist the program officer who will be responsible for building capacities of key community own resource persons to facilitate and implement protection activities in the community and institutions (schools and reception centers) to improve Gender-based best practices. Furthermore, He/she will assist the PC regarding regular updates and the progress of the project’s financial requirements.
• Through the strategic implementation of this project, he/she will directly work to contribute to the execution of CBI’s overall mission and strategic plan goals for 2023

Job Description / Principal Accountabilities
Rank % of Time 1 - 100%

• Project Implementation, Monitoring, and Evaluation
• Update financial spreadsheets with daily transactions
• Prepare balance sheets
• Track and reconcile bank statements
• Create cost analysis reports (fixed and variable costs)
• Process tax payments
• Support monthly payroll and keep organized records
• Record accounts payable and accounts receivable
• Process invoices and follow up with clients, suppliers, and partners as needed
• Provide administrative support during budget preparation
• Participate in quarterly and annual audits

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• University Degree in a relevant field (Financial Accounting, Banking, and Finance. Masters will be an added advantage
• Minimum of 2 years working experience, ideally in an INGO or well-acknowledged NGO, having experience working with government partners and project fund/grant management.
• Experience in all aspects of project management, possession of a Finance Certification will be an added advantage.
• Skills (Special Training or Competence):
• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report-writing skills
• Strong community engagement and facilitation skills
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Proactive and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trips within the PCO working area.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs

go to method of application »

Job Purpose

• The purpose of this role is to support the preparation and management of the organization’s budgeting system and working with department budget owners to create and monitor operating budgets.
• The post holder is responsible for preparing and providing financial reports, accompanying narrative as well as analyses to programs and management teams.

Job Description/Principal Accountabilities
Rank % Of Time 1 100%

Financial Management:

• Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.
• Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as CBI financial management policies and procedures; flag up instances of non-compliance to Management.
• Review the comprehensiveness and precision of entries and the correct budgetary charging of expenses.
• Ensure that all Cash count & Bank Reconciliation are done at the month end for all CBI accounts.
• Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.
• Review the field monthly accountancy to ensure completeness of supporting documents, correctness of account codes, budget lines and descriptions used and feedback is sent to all Finance Officers.

Tax Operation:

• Ensure that the base is in compliance with in-country tax policies.
• Ensure that proper documentation is filed for WHT/PAYE on a monthly basis.
• Ensuring a good Tax system is in place.

Grant Financial Management, Donors Compliance & Budget Analysis:

• Support budget holders in developing their forecast and monitoring their lines.
• Support in budgeting during project proposals
• Organize & lead monthly BFU meetings at the base & HQ for each grant.
• Monitor level of over/underspending per budget lines and provide
• Inform the Management with any information which impacts the grant financial status.
• Warning the Management of financial risks.
• Review donor guidelines and ensure flexibility is respected.
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the finance team in close coordination with HR/Admin and Logistics department).

Treasury Forecast & Cash Management:

• Implementing the Cash Management procedures at the base and ensuring they are respected.
• The availability and safekeeping of the necessary cash.
• Ensure timely & realistic forecasts are prepared and consolidated for each grant.
• Meet program managers to ensure a good forecast in line with the spending plan.
• Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.
• Ensure that the funds are requested accordingly as requested in the cash forecast.

Object Capacity Building for Finance & Non Finance Staff:

• Work closely with the finance team to build their capacity.
• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.
• To develop and conduct training for finance staff on accounting policies & tools at the state level.
• Identify the needs of finance staff training & arrange training sessions accordingly.
• Provide induction/briefing on accountancy to all field employees joining the finance department.
• Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.
• Develop & share new tools with the Finance Team to improve mission accountancy quality & budget allocation.

Supervision & Team Management:

• Supervise Finance Officer & Finance Assistant across both N/E and N/W region.
• Travel to field office to conduct monitoring visit to N/E and N/W states.
• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.

Management of Fraud and Corruption Cases:

• Alert on suspicion of fraud and corruption through the appropriate channel.
• Identify fraud and corruption cases in the Organization.
• Sensitize the team on the management of fraud and corruption risks.
• Alert on suspicion of fraud and corruption through the appropriate channel.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• You have a Bachelor's Degree or equivalent in Accounting / Finance. A Master’s degree/Professional Qualification is an added advantage.
• Willing to travel around N/E and N/W states.
• Past exposure and experience working on multiple projects
• You have 3 years of professional experience in finance with proven experience in team management.
• You have Minimum of 2 years’ experience in NGO financial management.
• Experience as an auditor is a plus.
• You have experience on the use of QuickBooks accounting system.
• You have excellent interpersonal skills, ability to work both independently & as a member of a team.

Skills (Special Training or Competence):

• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service in love, and accountability
• High level of stress tolerance and ability to work under pressure.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.

go to method of application »

Job Purpose

• The Protection Assistant (PA) will be responsible for the project implementation of the ‘Gender-based violence’ project in Gusau of Zamfara State. The PA will be a member of the PCO Program Team and report to Program Officer (PO).
• This position is central to the designing, planning, implementation, monitoring, and evaluation of protection activities in CBI Zamfara State operations.
• The officer will be responsible for building capacities of key community own resource persons to facilitate and implement protection activities in the community and institutions (schools and reception centers) to improve Gender-based best practices
• The staff is also expected to be responsible for the entire process of management of the project activities. Furthermore, He/she will assist the PO regarding regular updates and the progress of the project and strategic interventions.
• Through the strategic implementation of this project, he/she will directly work to contribute to the execution of CBI’s overall mission and strategic plan goals for 2023.

Job Description / Principal Accountabilities
Project Implementation, Monitoring, and Evaluation

• Facilitate and oversee the planning and implementation of GBV activities.
• Lead/Facilitate all qualitative assessments (Focus Groups Discussions) to better understand the risks of GBV inside both the IDPs camp and host community to map points of service for GBV survivors, and to identify support structures.
• Regularly conduct field monitoring and supportive supervision to provide feedback and guidance to staff to improve the services provided
• Plan, organize and facilitate training and coaching for community-based volunteers to improve their capacity to provide house-to-house sensitizations and GBV campaigns.
• Initiate planning for longer-term GBV prevention and response activities, including referral pathways and standard operating procedures.
• Identify and document lessons learned and good practices.
• Coordinate with all relevant actors and actively participate in Protection and other meetings to put multi-sectoral prevention and response in place.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• University Degree in a relevant field (Social Sciences, Development Studies, Public Health). Masters will be an added advantage
• Minimum of 2 years working experience, ideally in an INGO or well-acknowledged NGO, having experience working with government partners and project fund/grant management.
• Experience on all aspects of project management, possession of a PM Certification will be an added advantage.

Skills (Special Training or Competence):

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report-writing skills
• Strong community engagement and facilitation skills
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Proactive and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trips within the PCO working area.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.

go to method of application »

Job Purpose

• The Program Officer (PO) will be responsible for the project implementation of the ‘Gender-based violence’ project in Gusau of Zamfara State. The PO will be a member of the PCO Program Team and report to Program Coordinator (PC).
• This position is central to the designing, planning, implementation, monitoring, and evaluation of program activities in CBI Zamfara State operations.
• The officer will be responsible for building capacities of key community own resource persons to facilitate and implement protection activities in the community and institutions (schools and reception centers) to improve Gender-based best practices
• The staff is also expected to be responsible for the entire process of management of the project activities and departments. Furthermore, He/she will assist the PC regarding regular updates and the progress of the project and strategic interventions.
• Through the strategic implementation of this project, he/she will directly work to contribute to the execution of CBI’s overall mission and strategic plan goals for 2023

Job Description / Principal Accountabilities
Project Implementation, Monitoring, and Evaluation

• Work with the CBI partners on how to interpret and use data/findings to guide targeted interventions and decision making
• Work closely with the MEAL officer to conduct routine KAP surveys Timely development of monthly, quarterly, semi-annual, and annual performance reports and highlighting success stories arising from the field
• Represent the organization as required in inter-agency and government coordination meetings and liaise with other organizations working in the operational area where appropriate.
• Carry out any other task as requested by the Program Coordinator.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• University Degree in a relevant field (Social Sciences, Development Studies, Public Health). Masters will be an added advantage
• Minimum of 2 years working experience, ideally in an INGO or well-acknowledged NGO, having experience working with government partners and project fund/grant management.
• Experience on all aspects of project management, possession of a PM Certification will be an added advantage.

Skills (Special Training or Competence):

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report-writing skills
• Strong community engagement and facilitation skills
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Proactive and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trips within the PCO working area.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.

go to method of application »

Job Purpose

• The Admin Assistant (AA) will responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications in the implementation of the ‘Gender-based violence’ project in Gusau of Zamfara State.
• This position is central to the designing, planning, implementation, and overseeing of all Administrative related functions in CBI Zamfara State operations.
• The AA will assist the program officer who will be responsible for building capacities of key community own resource persons to facilitate and implement protection activities in the community and institutions (schools and reception centers) to improve Gender-based best practices. Furthermore, He/she will assist the PC regarding regular updates and the progress of the project administrative requirements.
• Through the strategic implementation of this project, he/she will directly work to contribute to the execution of CBI’s overall mission and strategic plan goals for 2023

Job Description / Principal Accountabilities
Project Implementation, Monitoring, and Evaluation

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• University Degree in a relevant field (Social Sciences, Development Studies, Public Health). Masters will be an added advantage
• Minimum of 2 years working experience, ideally in an INGO or well-acknowledged NGO, having experience working with government partners and project fund/grant management.
• Experience in all aspects of project management, possession of an Admin Certification will be an added advantage.

Skills (Special Training or Competence):

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report-writing skills
• Strong community engagement and facilitation skills
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability.

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Proactive and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trips within the PCO working area.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.

go to method of application »

Job Purpose

• The Human Resource Assistant (HRA) will be responsible for HR duties in the implementation of the ‘Gender-based violence’ project in Gusau of Zamfara State. This position is central to the designing, planning, implementation, and overseeing of all Human Resource related functions in CBI Zamfara State operations.
• The HRA will assist the program officer who will be responsible for building capacities of key community own resource persons to facilitate and implement protection activities in the community and institutions (schools and reception centers) to improve Gender-based best practices.
• Furthermore, He/she will assist the PC regarding regular updates and the progress of the project staff. Through the strategic implementation of this project, he/she will directly work to contribute to the execution of CBI’s overall mission and strategic plan goals for 2023

Job Description / Principal Accountabilities

• Project Implementation, Monitoring, and Evaluation
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees.
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Maintain calendars of the HR management team.
• Assist with perfomance management procedures.
• Schedule meetings, interviews, and HR events and maintain agendas.
• Coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Produce and submit reports on general HR activity.
• Assist in the Processing of payroll.
• Complete termination paperwork and exit interviews.
• Keep up-to-date with the latest HR trends and best practices
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• University Degree in a relevant field (Social Sciences, Development Studies, Public Health). Masters will be an added advantage
• Minimum of 2 years working experience, ideally in an INGO or well-acknowledged NGO, having experience working with government partners and project fund/grant management.
• Experience in all aspects of project management, possession of an HR Certification will be an added advantage.

Skills (Special Training or Competence):

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report-writing skills
• Strong community engagement and facilitation skills
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Proactive and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trips within the PCO working area.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs