Finance Coordinator at Care Best Initiative (CBI)

Job Purpose

• The purpose of this role is to support the preparation and management of the organization’s budgeting system and working with department budget owners to create and monitor operating budgets.
• The post holder is responsible for preparing and providing financial reports, accompanying narrative as well as analyses to programs and management teams.

Job Description/Principal Accountabilities
Rank % Of Time 1 100%

Financial Management:

• Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.
• Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as CBI financial management policies and procedures; flag up instances of non-compliance to Management.
• Review the comprehensiveness and precision of entries and the correct budgetary charging of expenses.
• Ensure that all Cash count & Bank Reconciliation are done at the month end for all CBI accounts.
• Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.
• Review the field monthly accountancy to ensure completeness of supporting documents, correctness of account codes, budget lines and descriptions used and feedback is sent to all Finance Officers.

Tax Operation:

• Ensure that the base is in compliance with in-country tax policies.
• Ensure that proper documentation is filed for WHT/PAYE on a monthly basis.
• Ensuring a good Tax system is in place.

Grant Financial Management, Donors Compliance & Budget Analysis:

• Support budget holders in developing their forecast and monitoring their lines.
• Support in budgeting during project proposals
• Organize & lead monthly BFU meetings at the base & HQ for each grant.
• Monitor level of over/underspending per budget lines and provide
• Inform the Management with any information which impacts the grant financial status.
• Warning the Management of financial risks.
• Review donor guidelines and ensure flexibility is respected.
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the finance team in close coordination with HR/Admin and Logistics department).

Treasury Forecast & Cash Management:

• Implementing the Cash Management procedures at the base and ensuring they are respected.
• The availability and safekeeping of the necessary cash.
• Ensure timely & realistic forecasts are prepared and consolidated for each grant.
• Meet program managers to ensure a good forecast in line with the spending plan.
• Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.
• Ensure that the funds are requested accordingly as requested in the cash forecast.

Object Capacity Building for Finance & Non Finance Staff:

• Work closely with the finance team to build their capacity.
• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.
• To develop and conduct training for finance staff on accounting policies & tools at the state level.
• Identify the needs of finance staff training & arrange training sessions accordingly.
• Provide induction/briefing on accountancy to all field employees joining the finance department.
• Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.
• Develop & share new tools with the Finance Team to improve mission accountancy quality & budget allocation.

Supervision & Team Management:

• Supervise Finance Officer & Finance Assistant across both N/E and N/W region.
• Travel to field office to conduct monitoring visit to N/E and N/W states.
• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.

Management of Fraud and Corruption Cases:

• Alert on suspicion of fraud and corruption through the appropriate channel.
• Identify fraud and corruption cases in the Organization.
• Sensitize the team on the management of fraud and corruption risks.
• Alert on suspicion of fraud and corruption through the appropriate channel.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• You have a Bachelor's Degree or equivalent in Accounting / Finance. A Master’s degree/Professional Qualification is an added advantage.
• Willing to travel around N/E and N/W states.
• Past exposure and experience working on multiple projects
• You have 3 years of professional experience in finance with proven experience in team management.
• You have Minimum of 2 years’ experience in NGO financial management.
• Experience as an auditor is a plus.
• You have experience on the use of QuickBooks accounting system.
• You have excellent interpersonal skills, ability to work both independently & as a member of a team.

Skills (Special Training or Competence):

• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service in love, and accountability
• High level of stress tolerance and ability to work under pressure.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.