Career Opportunities at KPMG Nigeria

Auto req ID: 128257BR
Function: Infrastructure - Facilities
Service Line: Facilities

Job Description

• A strong property and Logistics coordinator responsible for Facility Management and logistics of the Facilities team.
• This individual will be responsible for Planning, directing and coordinating of the annex offices, the customer service team, the travel and protocol desk, Telecommunications, Customer relationship officers (receptionists) and all outsourced services.

Roles and Responsibilities

• Responsible for facilities management including scheduled cleaning, building repairs and enhancements, security of the building, storage management and general wear and tear.
• Establish and maintain Facilities service level agreements and ensures performance levels are met.
• Dand planning essential central services such as reception, maintenance,   cleaning, catering, waste disposal and recycling;
• Planning and best allocation and utilization of space and resources in the current premises;
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
• Responding appropriately to emergencies or urgent issues as they arise
• Rstablish usage procedures and guidelines for staff amenities (access control, car park, common areas etc.) and communicate these procedures as required and as part of staff induction.
• Supervise facility usage, operations, equipment maintenance, etc.
• Manage the quality of services provided by the service providers including monitoring the availability of critical services and the efficient handling of internal and external requests.
• Process all transactions and activities in accordance with the policies and Procedures.
• Manage unit spending where required to ensure an efficient cost saving technique
• Coordinating the preparation and compilation of agreed periodic activities and performance reports for the attention of Supervisors
• Submit monthly reports of maintenance activities
• Provide Second level user support on the Facilities helpdesk ensuring timely resolution of all user requests.
• Work closely with the first level user support team to ensure users are provided efficient and timely support
• Maintains a central source of information enabling Help Desk staff and support technicians to recover outages with minimal disruption to expected service levels.
• Ensure timely and accurate processing of all facilities invoices – procurement, catering, car hire, mailroom, production
• Maintain a log of payment status for all facilities invoices and submit a monthly report of all payments
• Submit monthly reports of all helpdesk, car hire, invoicing and contracting activities
• Provide responsive, high quality service by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner
• Reduce cost without detriment to quality and ensure elimination of wastages

Key Performance Indicators:

• Timely response and resolution of all facility, logistics and outsourced issues.
• Ability to manage budgets and cost prudently.
• Result oriented
• Actively eliminate wastages and losses
• Timeliness of management information and reports.
• Level of services to internal and external users
• Cleanliness, effectiveness and efficiency of all facilities
• Cost saving and elimination of wastages
• Ability to manage the remote teams to attain positive and impactful results
• Ability to respond to the 24-hour on-call nature of managing a complex facility and to work occasional weekends as needed.
• Experience managing a facility of 25, 000 square meter   or larger

Qualifications

• Degree in Mechanical Engineering with at least 7 years working experience in a similar role.
• Industry specific experience preferred
• Must be proficient in Microsoft office suite
• Deep knowledge of building maintenance activities, including   HVAC, electrical, plumbing, generators, STP and Lifts
• Proficient at written and verbal, communication skills in English.
• Proficient at negotiating terms and conditions of projects/contracts.

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Auto req ID: 128263BR
Function: Infrastructure - Facilities
Service Line: Facilities
Engagement Type: Graduate Hire

Responsibility
Responsible for the following:

• Co-ordination of vendor contracting processes to ensure compliance with the standards
• Support of the Central Procurement

Specific duties include:

• Provide support for all Procurement transactions
• Ensure timely and accurate processing of all facilities invoices - procurement, catering, car hire, mail room, production
• Maintain a log of payment status for all facilities invoices. Submit monthly reports of all invoicing, payments and contracting activities
• Provide responsive, high quality service by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner
• Process and maintain all facilities related contracting document including rental and other service; ensure all the contracting terms are observed by the firm
• Process bank bond for all contracts that require advance payment of up to N500,000
• Reduce cost without detriment to quality and ensure elimination of wastages

Qualifications

• B.Sc Social Studies or any related degree with two years working experience

Key Performance Indicators:

• Maintenance of the contract tracker to ensure all contractual obligations of the firm are met
• Ensuring that contract documents are executed for all contracts above N500, 000 awarded for supplies or service provision
• Completion of procurement documentation in compliance with the procurement policy
• Keeping the accurate and precise filling of procurement and contracting documents; acknowledged copies inclusive
• You are expected to perform your tasks diligently and promptly as reminders will not be condoned
• Keeping a good and professional attitude is very important

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Auto req ID: 128259BR
Function: Infrastructure - Facilities
Service Line: Facilities
Engagement Type: Graduate Hire

Job Summary

• A highly skilled, experienced procurement supervisor to join our organization.
• In this position, you will manage our company’s supply operations for products and services, overseeing multiple responsibilities.
• You should be committed to discovering cost-effective deals and suppliers to build partnerships with, allowing the firm to invest in growth and people.

Roles and Responsibilities

• Set, track, and maintain budget
• Devise and utilize fruitful sourcing strategies
• Research skills to discover profitable suppliers; work with vendors to secure advantageous terms
• Initiate stakeholder relationships and cultivate partnerships with in-house clients
• Oversee supply needs; process the ordering of necessary goods and services
• Manage workflow from initiation to completion (of both purchased orders and deliveries)
• Thoroughly examine and test existing contracts
• Accurately track and report key functional metrics
• Collaborate with key persons to ensure clear communication of the specifications and expectations of the company
• Foresee trends and predict alterations in the negotiating ability of suppliers and clients
• Anticipating unfavorable events through data analysis; prepare control strategies
• Prepare risk management for supply contracts and agreements

Key Performance Indicators

• Ability to improve on the response time of the procurement team and resolution of all procurement issues.
• Ability to eliminate all procurement issues and transform the procurement team to the most effective in the division
• Ability to manage budgets and cost prudently.
• Result oriented
• Actively eliminate wastages and losses
• Timeliness of management information and reports; ensuring efficient document management and storage
• Highest Level of services to internal and external users
• Cleanliness, effectiveness and efficiency of all facilities
• Cost saving and elimination of wastages
• Ability to manage the Procurement team to attain positive and impactful results
• Exceptional talent in negotiating and networking.
• Solid knowledge of supplier or third-party management software.
• Outstanding decision-making skills and ability to work well with numbers.
• Significant experience in collecting and analyzing data.
• Excellent, mature leadership capabilities.

Qualifications

• B.Sc. 2:1 degree in Supply Chain Management, Logistics, Business Administration or similar.
• Successful work experience as a Procurement Supervisor, Procurement Officer, or another relevant role and with at least 8 years work experience
• Strong working knowledge of sourcing and procurement techniques as well as an aptitude for reading the market.

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Auto req ID: 128264BR
Function: Infrastructure - Facilities
Service Line: Facilities

Job Description

• Take charge of the facilities team
• Take charge of the Facilities management company ensuring all the SLAs are met
• Building and grounds maintenance
• Preparing documents to put out tenders for contractors; processing contractual documents
• Project management and supervising and coordinating work of contractors;
• Calculating and comparing costs for required goods or services to achieve maximum value for money;
• Planning for future development in line with strategic business objectives;
• Managing and leading change to ensure minimum disruption to core activities;
• Liaising with tenants   to achieve excellence in partnership
• Maintaining the vendor registration process to ensure it meets the firms standards
• Coordinates the vendor payment process to ensure completeness and correctness and avoid delays
• Strategically plan and manage logistics, building and all other customer services.
• Collaborate with Procurement Manager in identify, evaluate and negotiate with suppliers, manufacturers, retailers and consumers, to meet business requirements.
• Develop and maintain Facilities operational polices ensuring they are properly implemented
• Directing and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal;
• Prompt processing of all regulatory requirements including payments to Local Government
• Ensuring the building meets health and safety requirements;
• Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
• Coordinating and leading facilities   teams to cover various areas of responsibility;
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
• Responding appropriately to emergencies or urgent issues as they arise.
• Ensuring the 99.999% availability of building facilities to enable provision of a world class office environment
• Working closely with the maintenance contract company to ensure they perform their duties as required
• Develop and implement policies and procedures to eliminate wastages and reduce cost

Key Performance Indicators:

• Timely response and resolution of all facility issues.
• Ability to manage budgets and cost prudently.
• Result oriented
• Actively eliminate wastages and losses
• Timeliness of management information and reports.
• Level of services to internal and external users
• Cleanliness, effectiveness and efficiency of all facilities
• Cost saving and elimination of wastages
• Ability to manage the Facilities team to attain positive and impactful results
• Ability to respond to the 24-hour on-call nature of managing a complex facility and to work occasional weekends as needed.
• Experience managing a facility of 25, 000 square metre   or larger

Qualifications

• Degree in Mechanical Engineering with at least 10 years working experience in a similar role.
• Industry specific experience preferred
• Must be proficient in Microsoft office suite
• Deep knowledge of building maintenance activities, including   HVAC, electrical, plumbing, generators, STP and Lifts
• Proficient at written and verbal, communication skills in English.
• Proficient at negotiating terms and conditions of projects/contracts.