Facilities Manager at KPMG

Auto req ID: 128264BR
Function: Infrastructure - Facilities
Service Line: Facilities

Job Description

• Take charge of the facilities team
• Take charge of the Facilities management company ensuring all the SLAs are met
• Building and grounds maintenance
• Preparing documents to put out tenders for contractors; processing contractual documents
• Project management and supervising and coordinating work of contractors;
• Calculating and comparing costs for required goods or services to achieve maximum value for money;
• Planning for future development in line with strategic business objectives;
• Managing and leading change to ensure minimum disruption to core activities;
• Liaising with tenants   to achieve excellence in partnership
• Maintaining the vendor registration process to ensure it meets the firms standards
• Coordinates the vendor payment process to ensure completeness and correctness and avoid delays
• Strategically plan and manage logistics, building and all other customer services.
• Collaborate with Procurement Manager in identify, evaluate and negotiate with suppliers, manufacturers, retailers and consumers, to meet business requirements.
• Develop and maintain Facilities operational polices ensuring they are properly implemented
• Directing and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal;
• Prompt processing of all regulatory requirements including payments to Local Government
• Ensuring the building meets health and safety requirements;
• Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
• Coordinating and leading facilities   teams to cover various areas of responsibility;
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
• Responding appropriately to emergencies or urgent issues as they arise.
• Ensuring the 99.999% availability of building facilities to enable provision of a world class office environment
• Working closely with the maintenance contract company to ensure they perform their duties as required
• Develop and implement policies and procedures to eliminate wastages and reduce cost

Key Performance Indicators:

• Timely response and resolution of all facility issues.
• Ability to manage budgets and cost prudently.
• Result oriented
• Actively eliminate wastages and losses
• Timeliness of management information and reports.
• Level of services to internal and external users
• Cleanliness, effectiveness and efficiency of all facilities
• Cost saving and elimination of wastages
• Ability to manage the Facilities team to attain positive and impactful results
• Ability to respond to the 24-hour on-call nature of managing a complex facility and to work occasional weekends as needed.
• Experience managing a facility of 25, 000 square metre   or larger

Qualifications

• Degree in Mechanical Engineering with at least 10 years working experience in a similar role.
• Industry specific experience preferred
• Must be proficient in Microsoft office suite
• Deep knowledge of building maintenance activities, including   HVAC, electrical, plumbing, generators, STP and Lifts
• Proficient at written and verbal, communication skills in English.
• Proficient at negotiating terms and conditions of projects/contracts.