Vendor Contracting and Invoicing Officer at KPMG

Auto req ID: 128263BR
Function: Infrastructure - Facilities
Service Line: Facilities
Engagement Type: Graduate Hire

Responsibility
Responsible for the following:

• Co-ordination of vendor contracting processes to ensure compliance with the standards
• Support of the Central Procurement

Specific duties include:

• Provide support for all Procurement transactions
• Ensure timely and accurate processing of all facilities invoices - procurement, catering, car hire, mail room, production
• Maintain a log of payment status for all facilities invoices. Submit monthly reports of all invoicing, payments and contracting activities
• Provide responsive, high quality service by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner
• Process and maintain all facilities related contracting document including rental and other service; ensure all the contracting terms are observed by the firm
• Process bank bond for all contracts that require advance payment of up to N500,000
• Reduce cost without detriment to quality and ensure elimination of wastages

Qualifications

• B.Sc Social Studies or any related degree with two years working experience

Key Performance Indicators:

• Maintenance of the contract tracker to ensure all contractual obligations of the firm are met
• Ensuring that contract documents are executed for all contracts above N500, 000 awarded for supplies or service provision
• Completion of procurement documentation in compliance with the procurement policy
• Keeping the accurate and precise filling of procurement and contracting documents; acknowledged copies inclusive
• You are expected to perform your tasks diligently and promptly as reminders will not be condoned
• Keeping a good and professional attitude is very important