Career Opportunities at Adron Homes & Properties Limited

As Human Resources (HR) Officer you are responsible for managing every aspect of the employment process, including orientation and training new staff members. You can also assist with payroll management, Performance management etc. find below the summary of your responsibilities.

•  Support the development and implementation of HR initiatives and systems
•  Responsible for creation of all staff ERP details
•  Provide counselling on policies and procedures
•  Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Responsible for Staff Filling and documentations
•  Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain and Monitor employee Time attendance.

MAIN RESPONSIBLITIES

• Workforce planning
• Addressing performance management issues by conducting workplace investigations
• Coach, support, mentor and challenge managers in the application of HR policies and practices, provide advice and guidance on HR issues.
• In charge of attracting, recruiting, retaining and developing right talents in order to meet the business requirements
• To ensure the companymanages its people appropriately so as to adopt best practice and comply with employment legislation, mitigating any risks to the business
• Responsible for HR budget and therefore attendance and participation at regular EXCO meetings is key.
• Assist and advise employees on HR related issues including payroll queries
• To provide specialist advice on a range of HR issues where required and provide support during management meetings in the assigned continent
• To implement agreed company HR policies and procedures
• Create and review job profiles as required
• Take ownership of the Training plan for the continent and ensure this is delivered accordingly
• Manage all employee change procedures in line with company policies
• Properly handling documentation, reporting, and recordkeeping requirements
• Ensure employee absenteeism is monitored and reported on a monthly basis and issues dealt with at the earliest opportunity
• Provide monthly reporting on HR KPI’s to the Head Manager.

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Position Overview:

We are hiring an experienced Internal Control Officer to ensure accuracy and adherence to financial regulations. Responsibilities include verifying client information, overseeing payment processing, managing expenses, and maintaining financial integrity.

The ideal candidate has strong analytical skills, attention to detail, and a dedication to upholding financial policies.

Key Responsibilities:

• Conduct daily reconciliation of payments credited to customers\' accounts. Validate all payments on accounts to facilitate refund preparation.
• Ensure clients comply with refund conditions outlined on the refund form. Review and accurately capture all financial details pertaining to refund cases.
• Verify vendors\' receipts submitted for IOU retirement and ensure timely processing.
• Expedite IOU retirement within a 48-hour window.
• Review and approve all expense vouchers.
• Conduct transaction call-overs to identify and prevent exceptions and fraudulent activities. Collaborate with accountants to review financial documents, including cheque booklets, declaration sheets, and weekly mobilization reports.

Qualifications:

• Bachelor\'s degree in Accounting, Finance, or related field.
• Minimum of 3 years of experience in internal control & compliance or related field.
• Professional certification is an added advantage.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team environment. Proficiency in Microsoft Office Suite and ERP softwares

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MAIN RESPONSIBILITIES:

• Greeting and welcoming visitors, clients, and customers
• Answering and directing phone calls, emails, and messages
• Managing and maintaining records, databases, and filing systems
• Handling incoming and outgoing mail, packages, and deliveries
• Providing general administrative support to staff and management
• Coordinating appointments, meetings, and schedules
• Handling customer inquiries, complaints, and feedback
• Maintaining office supplies, stationery, and equipment
• Ensuring front desk area is tidy, organized, and professional
• Collaborating with other departments to ensure smooth operations
• Performing other administrative tasks as required

Qualification

• Bsc/HND is a requirement. Other certifcations are a plus.

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SUMMARY OF RESPONSIBILITIES

Financial Ris

• Confirm the correctness of client’s information on the subscription form with the information on ERP and validation of correctness.
• Ensures that KYC form is executed and submitted by the marketers - KYC form should be designed and KYC should be done by marketers while SICCOs
• Do a daily call-over of payments credited to customers’ accounts.
• Confirmation of all payments on accounts for the preparation of refund
• Ensure client’s compliance with refund conditions on the refund form
• Ensure all financial details for refund cases are reviewed and accurately captured.
• Verification of vendors receipt submitted for retirement of IOU.
• Ensure prompt retirement of IOU (48 hours)
• Review and approval all expense vouchers
• Call-over of all transactions to detect exceptions, fraud and prevent such.
• Review all financial documents with the accountants – cheque booklets, declaration sheets & weekly mobilisation.
• Ensure the preparation and carry out review of regional financial accounts monthly by the accountant – should be displayed during MPR.
• Weekly review of petty cash utilised by the region.

Reputational Risk

• Uniformity & quality of promo items being purchased across continents
  • Uniformity of discount in spite of the level.
  • Ensure three vendor policy.

Legal risk

• Ensure quantity without losing clients.
  • Vendor’s prices should be further reviewed by internal control before its final approval.

Safety Risk

• Ensure proper cabling
• Ensure all electrical appliances are shut-down after close of work.
• Physical confirmation of compliance to safety standards and procedures e.g., fire drills, expiry of fire extinguishers, first aid kits, safety signs, and muster points.
• Ensure that all assets are coded and report infraction

ICT Security compliance

• Confirm deactivation of exited staff access to ERP, emails, communication channels
• Call over of external hard disk from the Accountant and Customer Service Officers. And ensure the movement register is updated.
• Ensure daily/end of day back up of all information on the computer by all Accountant and CSO

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Summary:

Overseeing the execution of individual audit as defined in audit plan ensuing highest level of audit quality is provided while auditing regions, operations, financials or otherwise • Ensuring all regions are audited at least twice within the financial year.

REQUIREMENT:

• Delivering internal audit report, ensure reports are clear, concise, identify root causes with practical solutions and ultimately provide value to management.
• Putting mechanism in place to detect fraud and ensuring fraud escalation.
• Timely generation and rendition of audit report to management Review of audit reports with the GMD/ED and drawing actions on issues raised.
• Timely auditing of all other income generating outlets such as hotels, estates etc. Timely investigation of fraud cases and rendition of reports to management
• Liaising with legal for prompt prosecution of culprits involved in fraud cases and reporting outcomes to management.
• Generation of new policies and procedures arising from audit. Audit report implementation and control monitoring.
• Timely audit of all promo with respect to advertisement, gift items purchased and distributed and the inflow contribution of each promo.
• Monthly auditing of all inflow generated and confirming figure supplied by account and finance directorate .
• Conducting people audit through social media enquiry for character details and reporting to management on sensitive information detected.
• Regularly conducting product audit to provide information necessary to management.

Qualification

A degree in Accounting/related field is a requirement. A professional certification would be a plus