Head of Internal Control & Compliance at Adron Homes & Properties Limited

SUMMARY OF RESPONSIBILITIES

Financial Ris

• Confirm the correctness of client’s information on the subscription form with the information on ERP and validation of correctness.
• Ensures that KYC form is executed and submitted by the marketers - KYC form should be designed and KYC should be done by marketers while SICCOs
• Do a daily call-over of payments credited to customers’ accounts.
• Confirmation of all payments on accounts for the preparation of refund
• Ensure client’s compliance with refund conditions on the refund form
• Ensure all financial details for refund cases are reviewed and accurately captured.
• Verification of vendors receipt submitted for retirement of IOU.
• Ensure prompt retirement of IOU (48 hours)
• Review and approval all expense vouchers
• Call-over of all transactions to detect exceptions, fraud and prevent such.
• Review all financial documents with the accountants – cheque booklets, declaration sheets & weekly mobilisation.
• Ensure the preparation and carry out review of regional financial accounts monthly by the accountant – should be displayed during MPR.
• Weekly review of petty cash utilised by the region.

Reputational Risk

• Uniformity & quality of promo items being purchased across continents
  • Uniformity of discount in spite of the level.
  • Ensure three vendor policy.

Legal risk

• Ensure quantity without losing clients.
  • Vendor’s prices should be further reviewed by internal control before its final approval.

Safety Risk

• Ensure proper cabling
• Ensure all electrical appliances are shut-down after close of work.
• Physical confirmation of compliance to safety standards and procedures e.g., fire drills, expiry of fire extinguishers, first aid kits, safety signs, and muster points.
• Ensure that all assets are coded and report infraction

ICT Security compliance

• Confirm deactivation of exited staff access to ERP, emails, communication channels
• Call over of external hard disk from the Accountant and Customer Service Officers. And ensure the movement register is updated.
• Ensure daily/end of day back up of all information on the computer by all Accountant and CSO