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  • Posted: Jan 20, 2023
    Deadline: Feb 3, 2023
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    At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service-service to our mission, to our beneficiaries, to our clients, and to our staff. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face...
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    Warehousing and Distribution Analytics Associate

    Principal Duties and Responsibilities (Essential Functions)

    • Update the database with Invoices and PODs received
    • Provide quantitative review of PODs after monthly submission of invoices and ensure they correspond and consistent to the number of health facilities 3PL charges
    • Crosschecked rates (as stipulated in the 3PL’s subcontract) against the number of site deliveries made by the transport 3PL to ascertain accurate amount to be billed
    • Prepares calculation sheet, inspection form and memo, and equally ensure amount on invoice, calculation sheet and memo are the same
    • Ensure cost allocation/split are based on Last Mile Distribution (LMD) volume for each cycle as provided by the MIS team
    • Ensure final version of the Reconciliation Spreadsheet and POD must be included in the invoice package
    • Escalate problematic invoice/PODs queries for resolution before approval for payment; clarify if the discrepancy was based on a mutually agreed review of distribution plan or if otherwise. In this case, it is expected that prior to the commencement of the activity, there must have been a communication between all parties to review the distribution plan
    • Keep track of all outstanding invoices and carry out follow-up actions
    • Ensure completeness in the documentation of invoices submitted to the finance team for processing following the checklist
    • Perform other tasks as directed by Warehousing and Distribution Analytics Manager
    • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual
    • Support achievement of the overall project goals as required to ensure project performance
    • Updates the Payment Request Form which is a drop down of the Subcontract ceiling amount and notifies Procurement Unit where modification may be needed
    • Communicate with the vendor on missing deliverables in support of level 1 review i.e., missing PODs, Vehicle Inspection Forms, incorrect rates etc.
    • Assist in reconciliation of vendor statements against invoices logged onto the database
    • Ensure all invoices logged onto the database have existing orders and are a match before carrying out level 1 reviews.
    • Work closely with W&D and Procurement to resolve invoicing issues that require vendor action

    Job Qualifications

    • Bachelor’s degree in accounting, business administration or a related field
    • At least 2 years of relevant work experience
    • Experience working on a USAID or donor-funded project required
    • Fluency in English is required
    • Good Communication skills
    • Good Analytical skill
    • Statistics ability
    • Experience in use of Excel spreadsheets and Microsoft word
    • Good knowledge in Logistics
    • Excellent Mathematical skills
    • Good customer relations
    • Excellent use of Data Entry computer software/applications

    Method of Application

    Interested and qualified? Go to Chemonics International on chemonics-ghsc-psm-nga.formstack.com to apply

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