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The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. The specific fe...
In parallel ALIMA is opening an emergency nutrition project in Katsina state and is present is Owo state since 2018 for Lassa fever response and research.
POST TYPOLOGY
Mission Location:
Supply Supervisor - Mission Location: Nigeria, FCT, Abuja
Project: Abuja Coordination
Management lines:
LINE MANAGER:
Supply Manager / Logistics Coordinator
LINE MANAGEMENT
Purchaser
MISSION AND MAIN ACTIVITIES
International supply
- Work in collaboration with the Dakar team in completing of procurement documents done from Dakar or France
- Maintain and track all the international procurement IR number
- Collects the final versions of orders and preparing the necessary documentations
- Submits and collects all documents related to medical and non-medical freight and make sure that necessary clearance expenses are done in good time.
- Maintains regular contact with the supplier and organizes transport schedule
- Suggests measures to improve the system to the different actors involved
- Transfers the orders to the pharmacy team and making sure that all the necessary documentations are done.
Local supply
- Advices the field team and other departments on the availability of the requested products on the local market in terms of quantity, quality and time constraint
- Collects the final versions of internal order documents review and makes the necessary processing according to the validation table
- Send RFQ’s, RFPs and order clarifications to the selected suppliers by ALIMA Nigeria
- Regular Assessment of LOCAL market in order to create and update list of the most convenient suppliers, prices, etc.
- Checks that ALIMAs procedures are followed during local purchasing (quotes and bids to tender), ensures correct financial conditions and negotiates with service providers
- Follows up on orders and outstanding Deliveries and making sure that full/complete deliveries are made by suppliers at all time.
- Updates the contact list and maintains a network and good professional relations with the various partners
- Follow up the order during the whole supply process, keeping the Supply Manager and Logistics Coordinator updated. Reacts in order to take appropriate measures according to field’s supply priorities
- Share the necessary documentation (SPO and sample if need be) to the Logistics team for verification during reception of goods in the warehouse
- Gets feedback about the reception of the goods at the final destination.
- Responsible for managing the samples for the project sites for future procurements.
Administrative Roles
- To deputize the supply manager in his absence and ensure there is continuity of entire supply chain activities in support of the program
- Manage all staff employed in the supply Department who are directly under him & supporting operations for Maiduguri Program by assigning of duties through Delegation, monitoring the performance and regularly evaluating staff directly supervised by him /her.
- Plan and conduct staff performance reviews for supply staff directly under his staff management and map out the staff performance development plan.
- Responsible for procurement activities for planning, organizing and developing the long term strategy and approach of ALIMA Nigeria supply department
- Ensure there is an adequate and neatly organized filling system for the procurement department
Maintenance
Maintenance of tidiness and cleanliness in the area of work.
Equipment
Responsible for any assets assigned to you by the logistics team.
Reporting
- Sharing of accurate timely weekly report by 3pm of every Friday
- Sharing of accurate timely Monthly report by 1st of every Month
- Report the quarterly market survey to the Supply Manager and the Logistics Manager
- Implementation of prevention measures against abuse of power, gender-based and sexual violence:
- Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
- Facilitates the organization of training and awareness sessions
- Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
- Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
- Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.
You meet the following qualifications:
Education: Degree in Procurement, commercial or supply related studies is desirable
Languages: Mission working language essential
Experience:
- Desirable working experience in supply chain activities related jobs
- Desirable working experience with other INGOs
- Desirable working experience in developing countries
Knowledge: Essential computer literacy (Word, Excel and Internet)
Submit online your Cover letter, CV with colour picture and qualifications with contact details all in the same files, to ALIMA’s recruitment email recruitment@nigeria.alima.ngo
Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.
Female candidates are strongly encouraged to apply.
Important remarks
Only successful applicants will be called for interview.
No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.
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