Supply Chain Officer at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission

General Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.

MSF Section / Context Specific Accountabilities

• Act as backup to the other Supply Chain Officer during holidays, sick leave, etc. as well as support each other at times of high workload.
• Follow-up on UNIFIELD cleaning and produce monthly stock as well as other reports requested by Supply Chain Manager and Supply Coordinator.
• Analyse data, create databases, monitor and track KPIs and share it with Supply Chain Manager and Supply Coordinator on a regular basis.
• On a regular basis, update the order tracker and request overview for requestors and projects.
• Responsible for the preparation of montly supply reports & data analysis.

Requirements

• Education: Essential degree and Specialisation in Logistics/Supply Chain Management
• Experience Essential: Minimum 2 years in Supply Chain Management & in the organisation of Supply Administration & procedures.
• Desirable: Proven understanding of MSF Field Logistics (General knowledge of MSF Equipment and Kits)
• Languages: Good command of English language is essential; Local language desirable
• Knowledge: Computer literacy (word, excel, internet) is essential.
• Competencies: Result & Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.