Storekeeper at Domeo Resources International (DRI)

Main Function

The Store Keeper is responsible for receiving, inspecting, storing, issuing, and maintaining accurate records of all inventory items required for the smooth operation of the hotel. The role ensures efficient inventory control, proper documentation, stock accuracy, and timely distribution of supplies to various departments while utilizing computerized inventory management systems.
The ideal candidate must be organized, detail-oriented, computer literate, and capable of maintaining accurate inventory records in a fast-paced hospitality environment.

Role Responsibilities

Inventory Receipt and Storage

• Receive, inspect, and verify all goods delivered against approved purchase orders and delivery notes.
• Ensure all received items meet the required quality and quantity specifications.
• Properly label, categorize, and store inventory items according to established procedures.
• Ensure appropriate storage conditions for food items, beverages, cleaning supplies, engineering materials, and other hotel inventory.

Stock Issuance and Distribution

• Issue inventory items only against duly approved store requisition forms.
• Ensure timely distribution of supplies to hotel departments including Kitchen, Restaurant, Bar, Housekeeping, Laundry, Engineering, Front Office, and Administration.
• Maintain accurate records of all stock movements.

Inventory Control

• Monitor stock levels and report items approaching minimum stock levels.
• Conduct daily, weekly, and monthly stock counts and reconciliations.
• Ensure proper stock rotation using the First-In, First-Out (FIFO) and First-Expired, First-Out (FEFO) principles where applicable.
• Identify and report damaged, expired, obsolete, or slow-moving items.

Computerized Inventory Management

• Accurately record all inventory transactions using the hotel\'s inventory management software or ERP system.
• Update stock balances promptly after every receipt and issuance.
• Generate inventory reports, stock movement reports, and reconciliation reports.
• Maintain electronic and manual inventory records with a high level of accuracy.
• Utilize Microsoft Excel for stock analysis, reporting, and inventory tracking.

Documentation and Record Keeping

• Maintain accurate records of Goods Received Notes (GRNs), Store Requisition Forms (SRFs), stock cards, delivery notes, and inventory registers.
• File inventory documents systematically for easy retrieval and audit purposes.
• Prepare daily, weekly, and monthly inventory reports for management.

Housekeeping and Safety

• Maintain a clean, organized, and secure store environment.
• Ensure compliance with health, safety, hygiene, and fire safety regulations.
• Safeguard inventory against theft, damage, and unauthorized access.
• Ensure proper handling and storage of fragile, hazardous, and perishable items.

Coordination and Communication

• Liaise with Procurement, Accounts, Kitchen, Housekeeping, Engineering, and other departments regarding inventory requirements.
• Communicate stock shortages, excess inventory, and procurement needs promptly.
• Support internal and external inventory audits.

Compliance and Continuous Improvement

• Ensure compliance with company inventory policies and Standard Operating Procedures (SOPs).
• Participate in stock audits and inventory verification exercises.
• Recommend improvements to inventory control processes to minimize losses and improve efficiency.

Competencies / Skills

• Strong knowledge of inventory and store management procedures
• Excellent computer literacy, particularly Microsoft Excel, Microsoft Word, and inventory management software
• Knowledge of ERP or hospitality inventory systems (such as Ezee, Material Management Systems, or similar software) is an added advantage
• Strong numerical and reconciliation skills
• Excellent record-keeping and documentation abilities
• Good organizational and time management skills
• Effective communication and interpersonal skills
• Attention to detail and accuracy

Behavioural Qualities / Other Competences

• High level of integrity and accountability
• Honest, trustworthy, and dependable
• Detail-oriented with excellent organizational skills
• Ability to work under pressure and meet deadlines
• Proactive and solution-oriented
• Strong work ethic and commitment to accuracy
• Team player with a positive attitude

Experience / Qualification

• OND, HND, or Bachelor\'s degree in Supply Chain Management, Business Administration, Logistics, Purchasing & Supply, or a related discipline.
• Minimum of 3–5 years experience as a Store Keeper, Inventory Officer, or Warehouse Assistant, preferably within the hospitality industry.
• Proficiency in Microsoft Office applications, especially Microsoft Excel, is required.
• Experience using computerized inventory management or ERP systems is highly desirable.
• Hotel or hospitality industry experience is an added advantage.
• Professional certification in Inventory Management, Logistics, or Supply Chain Management will be an added advantage.

Key Performance Indicators (KPIs)

• Inventory accuracy rate
• Timely processing of stock receipts and issues
• Stock variance percentage
• Compliance with inventory procedures
• Stock availability levels
• Accuracy of inventory reports
• Reduction in inventory losses and wastage
• Audit compliance score