Stockholders / Stock Assurance Officer at Genesis Group

Description

• A Stock Assurance or Stock Holder (Stock Controller/Officer) is responsible for ensuring the accuracy, integrity, and organization of physical inventory within a warehouse, retail store, or distribution center.
• They bridge the gap between physical inventory and system records, ensuring that stock levels are sufficient, losses are minimized, and standard operating procedures (SOPs) are followed.

Key Responsibilities

• Inventory Accuracy & Auditing: Conduct daily, weekly, or monthly perpetual inventory counts (cycle counts) to reconcile physical stock with records in the inventory management system.
• Stock Loss Control:I nvestigate discrepancies, identify causes of inventory variances, and implement measures to minimize stock damage, theft, or wastage.
• Receiving and Inspection: Inspect incoming deliveries for quality and quantity, verify against purchase orders, and ensure proper labeling and storage.
• Replenishment & Ordering: Monitor stock levels to prevent overstocking or stockouts (shortages), and coordinate with purchasing or sales teams for timely replenishment.
• System Maintenance: Update inventory management systems (e.g., ERP, WMS, SAP) with accurate data regarding incoming, outgoing, and transferred stock.
• Process Improvement: Identify bottlenecks or gaps in existing inventory procedures and suggest improvements to boost operational efficiency.
• Storage Management: Ensure the warehouse or store room is organized, clean, and adheres to health and safety standards.

Typical Background & Education

• High School Diploma or equivalent is required; an Associate’s or Bachelor’s degree in Business Administration, Logistics, or Supply Chain Management is often preferred.
• Knowledge of inventory techniques like FIFO (First-In, First-Out) and safety standards.

Key Skills & Requirements

• Attention to Detail: Meticulous accuracy in counting, recording, and reporting stock.
• System Proficiency: Strong knowledge of inventory management software (WMS) and Microsoft Office, specifically Excel.
• Analytical Ability: Ability to analyze historical data, predict demand, and spot trends to optimize stock levels.
• Communication Skills: Effective liaison with suppliers, warehouse staff, sales teams, and management.
• Problem-Solving: Proactive in resolving inventory issues, such as shipping delays or damaged goods.
• Physical Stamina: Ability to lift heavy items, stand for long periods, and navigate warehouse environments.
• Experience: Generally requires 1-3 years of experience in stock control, warehouse, or retail operations.

Difference Between Roles:

• Stock Holder/Controller: Tends to be more analytical, focusing on the data, ordering, and reporting side of inventory.
• Stock Assurance: Tends to be more focused on auditing, auditing compliance, and ensuring the physical security and accuracy of stock.