State Coordinator–Monitoring and Accountability (M&A) at FACT Foundation

RESPONSIBILITIES

The Project Coordinators' responsibilities include the following:

TPM Project Management

• Support the project manager in planning and implementing all TPM field movements and activities
• Support and coordinate all monitoring activities and the LGA level
• Work closely with the enumerators at the LGA level to manage finance, logistics, and security of data collection for the TPM project.
• Established and maintained a relationship with Local stakeholders (SEMA, Local government, Community leaders, and implementing partners) at the assigned LGAs for TPM.
• Supported the project manager with the development and review of daily, weekly and monthly reports.

Strategy development & implementation 

Support the project manager to develop and oversee the implementation of a Field Strategy in alignment with FACT priorities; take a lead role in identifying strategic opportunities for strengthening FACT`s work in the country within the scope of his/her unit; in particular:

• Support the project manager to ensure the Field team`s activities are relevant and have a measurable impact as well as meet all the needs of the donor;
• Identify new programs and approaches in which the Field team can add value to the aid/humanitarian response;
• Ensure the field team (enumerators) are aware of their respective responsibilities and their contribution and role within it.

Operations

• Ensure that field enumerators follow all required FLATS procedures to conduct their work in an adequate and timely fashion. 
• Direct or support project manager in the planning, development, and implementation of activities such as training and data collection. 

Team Management and Leadership

• Leadership

• Provide leadership within their project as well as within the organization at large.
• Transmit FACT’s values and vision, and their declination within his/her project unit.

• Staff Management

• Ensure that enumerators understand and can perform their roles and responsibilities.
• Ensure that all enumerators have clear and regularly updated TORs, work plans and Key Performance Indicators (KPIs) against which their performance will be appraised.
• Mentor and support enumerators to build capacities, and improve efficiency and performance.
• Management of interpersonal conflicts within Unit.
• Ensure regular updates with the project manager about enumerators' potential, career management, training opportunities, contractual issues, and difficulties faced with or expressed by field-based staff. 
• Ensure communication and linkage with the project manager is made immediately in case of HR problems by the field team.
• Conduct supervisory visits to assigned LGAs of implementation 

Internal Coordination and Communication

• Facilitate internal communication within the field team (enumerators) and information sharing for a positive working environment.
• Ensure implementation of regular meetings with enumerators.
• Ensure that any risk to FACT programming, projects or staff at the field level is as soon as possible communicated to and understood by coordination. 
• Collaborate closely with other members of the TPM team, including field monitors, data analysts, and support staff, to ensure smooth implementation of monitoring activities.
• Work closely with the project managers or coordinators within the organization to align monitoring efforts with project goals and timelines.
• Coordinate with administrative staff for logistics, budget management, and administrative support related to TPM activities.
• Ensure compliance of all field teams to FACT FLAT and security procedures.
• Provide regular updates and reports to senior management on monitoring progress, findings, and any challenges or recommendations.
• Support senior management in making informed decisions based on monitoring data and analysis.

External Coordination and Communication

• Provide monitoring reports and updates to donors and funding agencies as per contractual or reporting requirements.
• Engage with donors to discuss monitoring findings, project progress, and impact to ensure transparency and accountability.
• Coordinate with local government authorities or relevant government agencies where the project is being implemented.
• Ensure compliance with local regulations and policies governing project implementation and monitoring.
• Collaborate with implementing partners to coordinate monitoring activities, share findings, and jointly address any challenges or issues that arise during monitoring.
• Support implementing partners in enhancing their monitoring and evaluation capabilities through training and capacity-building initiatives.
• Engage with beneficiaries and community representatives to gather feedback, assess project impact from their perspective, and ensure their voices are heard in the monitoring process.
• Share monitoring findings with beneficiaries and communities in a transparent and accessible manner.