Specialist, Project and Lagos Field Office at ActionAid Nigeria

Job Purpose

• The Specialist, Project and Lagos Field Office will be based in ActionAid Nigeria Lagos office and responsible for the management of AAN’s projects – Renewed Women’s Voice and Leadership Nigeria, the MAP-GBV and RECONNECT) in the southern region as well as be responsible for managing the administration of Lagos field office.
• On the R-VWL Nigeria Project, the incumbent will be responsible for coordinating and implementing in the following locations: Enugu, Lagos, Cross River.
• The role will also provide technical and strategic support for national-level interventions and contribute to the overall success of the R-WVL Project

Responsibilities
Technical Responsibilities:

• Continue to lead the delivery of the RWVL, MAP-GBV and other projects in the southern region, in line with the approved project workplans. This includes:
• Work with the R-WVL project team to conduct Partnership Assessment Models of Local Women’s Rights Organizations (LWROs), networks, and movements in project states.
• Develop a comprehensive capacity development strategy and plans to address gaps identified during LWRO/network/movement assessments.
• Provide technical support and capacity strengthening for R-WVL Programme Officers 1 & 2 in report writing, concept note development, and proposal writing.
• Support the design, establishment, and maintenance of grant processing and management strategies, plans, flowcharts, tools, and trackers, ensuring they are functional and effective.
• Support the planning and successful delivery of the R-WVL Nigeria Annual Conference on Women’s Rights.
• Provide mentoring, coaching, and hands-on support to LWROs/networks/movements to establish and enhance systems for planning, monitoring, and implementing initiatives that advance women’s and girls’ rights in Nigeria.
• Offer technical assistance to LWROs to build the capacity of Community-Based Organisations (CBOs) at the LGA level for effective implementation of gender equality interventions.
• Support the granting process for LWROs/networks/movements and collaborate with the project management team to ensure compliance with grant agreements.
• Ensure timely and effective data collection on all activities implemented by LWROs, CBOs, networks, and movements at the state level.
• Participate in the AAN accountability processes, such as bi-annual and annual reporting to the donors, AAN Project Steering Committee meetings, annual planning and reporting, internal team meetings, etc.
• Actively participate in the internal ActionAid Nigeria Women’s Rights Technical Working Group (WR TWG) to support the implementation of the ActionAid Feminist Agenda.
• Contribute actively to report writing, data gathering, and documentation.
• Carry out any additional tasks assigned by the Line Manager(s).

Reporting and Accountability:

• Contribute to the AAN Annual reporting
• Develop concept notes for each programme activity for approval by the line manager.
• Ensure strict compliance with reporting requirements and deadlines by all WROs and CBOs.
• Submit situational and any other non-routine reports when necessary or when asked to
• Facilitate the sharing of information among stakeholders.
• Submit success stories or case studies on lessons learnt for sharing.
• Identify and recommend opportunities for collaboration and other forms of engagement by AAN outside the ambit of the WVL-Nigeria project.

Financial Management and Resource Mobilisation:

• Participate in and contribute to the development of AAN's annual plans and budgets
• Submit timely financial reports on funds released for activities in the project, ensuring compliance with AAN financial reporting requirements.
• Support partners to develop realistic budgets, linking budgets to planned and agreed activities.
• Identify and follow up with private organisations for fundraising, including providing contacts, while working closely with the fundraising team in the Lagos office.
• Actively source for and participate in fundraising activities for AAN, including developing concept notes and proposals.
• Support the fund-raising team in Lagos to reach their targets, including providing oversight responsibility to them.
• Ensure strict compliance with internal and external accountability system, including meeting deadlines, periodic reconciliation at AAN and partner level.

Administrative Responsibilities:

• Manage the coordination of the Lagos field office and communications with HQ (Abuja)
• Oversee the Front Desk Volunteer on store management, physical and electronic reference documents, filing systems, maintain the database of AAN contacts in the state, service providers and other administrative duties
• Work with the Logistics Support Personnel/ Driver on facility and vehicle maintenance, under the line management of the Sponsorship Communications Advisor
• Ensure the implementation of AAN policies and procedures in collaboration with the other Lagos staff
• Be the focal person for ActionAid Nigeria in the Lagos regional office.

Representation:

• Represent AAN in Lagos state – including attending meetings on behalf of AAN
• Make presentations at professional meetings and conferences on matters related to all projects within the southern region in consultation with the WR Manager, Head of Programmes.

People Management:

• Provide support to Line Managers to perform their functions effectively.
• Ensure judicious use and management of AAN resources – ensuring compliance and effective control of resources.

Key Relationships:

• Internal: Entire ActionAid Nigeria team
• External: Project partners, donors, civil society organizations, and relevant government agencies.

Persons Specifications
Education / Qualifications:

• First Degree in Social Sciences or Arts/Humanities
• Master’s Degree in a relevant field is desirable
• Certification in Gender Development  is desirable
• Membership of a relevant professional institute is desirable

Experience:

• Minimum of 8 years post-NYSC experience, including at least 5 years in a similar role within the development sector, preferably in gender development and/or women’s rights work.
• Experience working with the Nigerian CSOs in delivering gender and women’s rights interventions at the state levels
• Experience in organisational capacity development, especially in civil society organizations.
• Experience in office administration.
• Experience in media relations is desirable.
• Experience in grants management is desirable.

Skill/Abilities:

• Strong communication and writing skills.
• Ability to provide practical solutions within set deadlines.
• Ability to maintain donor relationships and accountability in line with funding policies and standards.
• Excellent skills to motivate and inspire a functional team.
• Strong analytical/problem-solving skills.
• Multi-tasking skills.
• Negotiation skills.
• Excellent planning and prioritization skills.
• Highly numerate.
• Excellent Skills in Programme Information Management
• Mobilisation skills.

Personal Qualities:

• A person of integrity, creative, and takes initiative, able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• A self-motivated person able to work without close supervision
• Proven Leadership Qualities
• Able to effectively promote the AAN’s mission, values, and objectives.