Senior Facilities & Office Services Associate at Andersen

Job Summary

The Senior Facilities & Office Services Associate is responsible for managing and optimizing workplace operations, ensuring a safe, efficient, and well-maintained office environment. This role oversees facility management, office administration, vendor relations, and workplace services to support business operations. The incumbent will work closely with internal teams and external partners to enhance operational efficiency, compliance, and employee experience.

Job Details

Facilities Management

• Develop and implement policies and procedures for the maintenance and upkeep of the firm's facilities, including buildings, equipment, and infrastructure.
• Manage service contracts with external vendors for facility-related services such as cleaning, Heating, Ventilation, and Air Conditioning (HVAC), electrical, and plumbing.
• Coordinate and oversee the implementation of facility improvement projects, including renovations, expansions, and upgrades.
• Ensure compliance with all relevant health, safety, and environmental regulations.

Utilities

• Oversee the management of utilities such as; electricity, water, and gas, ensuring efficient usage and cost-effectiveness.
• Implement energy-saving initiatives and monitor utility consumption to identify areas for improvement.
• Liaise with utility providers to negotiate favourable rates and manage billing and payment processes.

Garden Maintenance

• Develop and implement a comprehensive garden maintenance plan, including regular mowing, pruning, and landscaping.
• Manage the procurement of necessary gardening equipment, tools, and supplies.
• Oversee the work of external gardening contractors or in-house maintenance staff.
• Ensure the gardens are well-maintained, visually appealing, and contribute to a pleasant work environment.

Office Services

• Manage the procurement and distribution of office supplies, equipment, and furniture.
• Oversee the maintenance and repair of office equipment, such as printers, copiers, and computers.
• Coordinate the logistics of office events, meetings, and employee-related activities.
• Serve as the point of contact for employees regarding office-related queries and requests.

Job-Specific Competencies

• Facilities Management
• Project Management
• Space Management
• Vendor Management
• Budgeting and Cost Control
• Leadership 
• Digital Acumen
• Problem Solving

Requirements

• Bachelor's degree in Business Administration, or a related field 
• Minimum of 4 years’ experience in a Facilities/Office Management role