Secretary at Spectra Industries Limited

Description

• We are seeking a highly organized and proactive Secretary to provide administrative support and ensure smooth operation of our office.
• The ideal candidate will be detail-oriented, have excellent communication skills, and be capable of managing multiple tasks efficiently. The Secretary will serve as the first point of contact for internal and external communications and assist with a variety of clerical duties.

Key Responsibilities

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare and organize documents, reports, and correspondence.
• Answer, screen, and direct phone calls and emails to appropriate personnel.
• Greet visitors and direct them to the appropriate departments or personnel.
• Scheduling, sending reminders, and organizing meeting materials.
• Handle incoming and outgoing mail and packages.
• Assist in preparing presentations and reports as required.
• Maintain office supplies and place orders when necessary.
• Support other administrative staff and departments as needed.
• Ensure confidentiality of sensitive information and documents.
• Perform other duties as assigned by management.

Required Skills and Qualifications

• BSc, HND or equivalent; additional qualification as a personal assistant or secretary is a plus.
• Proven experience as a Secretary or in a similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.
• Ability to handle confidential information with discretion.
• Good interpersonal skills and a professional demeanor.
• Attention to detail and problem-solving skills.