Secretary/Personal Assistant at Greenfield HR Consulting

We are currently recruiting for the position of a Secretary/PA to the Managing Director of a branding and promotions company in Lagos, Nigeria.

Location: Ebute Meta, Lagos

Job Summary:

The Secretary/Personal Assistant will be responsible for the provision of secretarial duties to the Managing Director and assist the MD in the management of the affairs of the company

Job Description:

Administrative Support

• Manage the work diary and itinerary of the Managing Director
• Provide administrative support to the MD through the facilitation of communication on his/her behalf (follow-up with letters, memos, reports, e-mail, telephone calls)
• Schedule & determine the nature/time of internal/external appointments; providing all necessary background materials and making travel plans where necessary
• Ensure the coordination and prioritization of the MD’s schedule and commitments
• Review & proffer advice on correspondences requiring the MD’s signature
• Prepare budget for Executive Office, in liaison with MD and Finance Department
• Assist with the tracking and monitoring of the budget for the MD’s Office
• Other responsibilities assigned by the MD.

Management Support

• Prepare reports on projects, departments and other strategic initiatives, analyzing their status and forwarding same to the MD, ensuring key issues are highlighted focusing on key value drivers and trend analysis
• Conduct business research on company’s areas of operations and interest
• Liaise with the executive team and other officers on business and related matters; undertake research and analysis to support business decision making; develop reports and presentations; coordinate and manage projects and initiatives as assigned
• Update and monitoring of innovations in industry (Global & Local)
• Business Performance Reporting: Preparation of accurate and timely Monthly performance reports by departments
• Preparing agendas for meetings as well as taking minutes of meetings

Reporting

Timely submission of reports to the MD and management as required

Requirments:

• BSc/HND in a relevant course
• Minimum of 2- 5 years’ experience as a PS/Secretary to a Business Executive or Entrepreneur
• Excellent verbal and written communication skills
• Exceptional interpersonal and communication skills, to enable professional interaction within staff and management, both internal and external to the firm
• Great work ethic and initiative
• A flexible, pro-active approach to work
• Strong reporting skills.