Purchasing Officer (Lassa Fever Project) at Medecins Sans Frontieres

Main Purpose

• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

Accountabilities

• Performing on a day-to-day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices to guarantee the best quality and pricing for MSF goods and commodities.
• Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
•  At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on Purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Keep all requesters informed of the status of their orders with all necessary information.
• Produce a monthly or quarterly purchasing report and share it with your supervisor.
• Maintain updated all archives of purchasing documents
• Performing delegated tasks according to his / her activity and as specified in his/her job description.

Minimum Requirements
Education: 

• Essential: Bachelor' s Degree in Commerce, Supply, or related Course (or equivalent degree).

Experience:

• Previous experience of at least two years in supply chain and/or related relevant positions, in MSF or other NGOs.

Languages:

• English. (Knowledge of Hausa is an asset).
• MSF or INGO experience is an asset.

Knowledge:

• Proficiency in Microsoft Word and Excel.

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Service Orientation
• Stress Management.